Village of Dwight Village Board of Trustees met Aug. 26.
Here is the minutes provided by the board:
President Anderson called the meeting to order at 6:35PM and led the Pledge of Allegiance. In the absence of the Clerk, Administrator McNamara will take the minutes.
PRESENT: Marla Kinkade, Trustee; Randy Irvin, Trustee; Jenny Johnson, Trustee; Justin Eggenberger, Trustee; Jerry Curtis, Trustee; Chuck Butterbrodt, Trustee; Jared Anderson, Village President
Other Village Officials in Attendance: Irv Masching, Village Attorney; Tim Henson, Police Chief; Aaron Burke, EMS Coordinator; Ryan Hansen, Village Engineer; Kevin McNamara, Administrator
The Village Board Minutes of August 12, 2019 were presented for approval. Trustee Kinkade made a motion with a second from Trustee Butterbrodt to approve the minutes as submitted. Roll call. All voted aye. Motion carries, 6-0.
Payment of the August 26, 2019 bills in the amount of $73,118.67 were presented for payment from the various funds. Trustee Curtis made a motion, with a second from Trustee Kinkade to pay the bills as submitted. Roll call. All voted aye. Motion carries, 6-0. President Anderson presented the July 2019 Treasurer’s Report as submitted by Village Treasurer Diane Jensen. The report shows a balance in all funds of $3,314,486.58. Trustee Kinkade made a motion with a second from Trustee Johnson to approve the July 2019 Treasurer’s Report as submitted. Roll call. All Voted aye. Motion carries, 6-0.
President Anderson stated he was talking to an individual who was interested in buying property on the north side of the Village. He also read two thank you notes received by the Police Department and commended Officer Nolan and Mead for being recognized by the Committee Against Intoxicated Motorists.
Chief Henson reported that new Officer Butts’ field training ends this week and he will be released to patrol on his own.
Debra Karch from the Dwight Economic Alliance reported that she continues to market and working to fill the SHOPKO building. She also stated the Department of Corrections would be holding another recruiting event at the Parish Hall on October 10.
Anderson reported an Administration Committee meeting was held prior to this Board meeting at 5:30PM. All Trustees were present.
Chris Kindelspire of Grundy ETSB and Attorney Scott Belt were present to answer any questions/concerns regarding the Intergovernmental Agreement (IGA) for the placement of an antenna on the north water tower. They explained the equipment is to assist Dwight Fire and their MABAS communication. Mr. Kindelspire noted the equipment is in listening mode and the increase in electric bills would be negligible. They will list the Village as an additional insured on their policy. They do not believe there will be an issue/interference from their system and the Village tower frequencies but if so, filtering could be installed to monitor frequencies. They agreed to the other proposed changes. Mr. Belt will update the proposed agreement and return to the Village for review/approval.
Chief Henson and the Mayor presented the proposed IGA with Dwight High and Dwight Grade schools districts regarding reimbursement for the School Resource Officer provided by the Village. Both districts have agreed to the three-year proposal. Year One reimbursement would be $15,000.00 per year plus $3,000.00 for SRO supplies per district. Year Two reimbursement would be $18,000.00 per year plus $3,500.00 for SRO supplies per district. Year Three reimbursement would be $21,000.00 per year plus $4,000.00 for SRO supplies per district.
The committee recommends approval of the Intergovernmental Agreements with the two school districts.
Trustee Kinkade made a motion with a second from Trustee Eggenberger to approve the threeyear Intergovernmental Agreement with both Dwight School District #230 and District #232 as presented. Roll call. All voted aye, Motion carries, 6-0.
The Committee reviewed a proposal from EMS Director Aaron Burke regarding the 2008 ambulance. It currently has 182,000+ miles on it and has had continual repairs since January 2018. Burke also works for Aroma Park Fire District and they are in the process of purchasing a new ambulance. Burke suggests that the Village may be interested in looking at that ambulance, a 2009 with 42,000 miles. McNamara stated that the Village had last put away $30,000 for an ambulance in 2016 and suggested that although this is not a budgeted item funds are available if the price is right. The committee recommends exploring the opportunities and options of the Aroma Park ambulance. Mayor Anderson will meet with the Aroma Park officials in the next week.
At a previous meeting the Committee had come to the consensus to reject all bids received on the five village lots that had been advertised as excess village property and rebid them. After discussion, the committee agreed to reject all previous bids and rebid all five lots with a $2,000 minimum bid.
Trustee Eggenberger made a motion with a second from Trustee Johnson to reject all bids from the June 24, 2019 bid opening on the five village lots declared excess property. Roll call. All voted aye. Motion carries, 6-0.
Trustee Kinkade made a motion with a second from Trustee Eggenberger to declare the five properties as excess and put them back out to bid with a $2,000 minimum bid price. Roll call. All voted aye. Motion carries, 6-0. Attorney Masching will draw up an ordinance for approval at the next Village Board meeting.
Anderson discussed the status of retail recreational marijuana dispensaries in Illinois. McNamara asked for a consensus of the committee to determine if they wanted to allow dispensaries in the village or not, so the Ordinance Committee had guidance on how to proceed. It was the consensus of the committee to allow retail recreational marijuana dispensaries. McNamara stated that the Village had received a $12,000 donation from Pharmacann for the purpose of purchasing new police vests that morning.
President Anderson adjourned the Administration Committee meeting at 6:30 p.m.
Anderson read a recommendation from Earl McCoy, chair of the Dwight Plan Commission, regarding the Sulzberger Special Use request for property commonly known as 146 E. Main Street.
It is the unanimous recommendation of the Plan Commission to the Dwight Village Board of Trustee to approve the Sulzberger Special Use Permit at 146 E. Main St. for the purpose of having a dwelling unit on the second floor in a B-1 District.
Trustee Eggenberger made a motion with a second from Trustee Butterbrodt to approve the Plan Commission recommendation regarding the Sulzberger request for 146 East Main Street. Roll call. All voted aye. Motion carries, 6-0.
President Anderson presented Pay Request #3 from Tobey’s Construction & Cartage Inc. for work completed on the Downtown Improvement Project for $283,381.65. Ryan Hansen stated Chamlin agrees with the Pay Request. He also said grinding of Delaware and Franklin would occur Wednesday with paving scheduled for Friday and Saturday.
Trustee Eggenberger made a motion with a second from Trustee Curtis to pay Tobey’s Construction Pay Request #3 in the amount of $283,381.65. Roll call. All voted aye. Motion carries, 6-0.
An application for Special Use from LIMRA786 LLC and Pilot Flying J Travel Center to operate a Travel Center in a B-2 Service Business District was presented. The application needs to be referred to the Plan Commission.
Trustee Eggenberger made a motion with a second from Trustee Irvin to refer the LIMRA786/Pilot Special Use request to the Plan Commission. Roll call. All voted aye. Motion carries, 6-0.
Finding no further business, President Anderson asked for a motion to adjourn. A motion to adjourn was made by Trustee Eggenberger with a second by Trustee Irvin. All voted aye by voice vote.
The meeting adjourned at 7:10PM.