McLean County Finance Committee met September 5.
Here is the minutes provided by the committee:
Members Present: Chairman David Selzer, Members, Chuck Erickson, Jim Soeldner, Scott Murphy, Catherine Metsker and Laurie Wollrab
Members Absent: Members Erik Rankin
Other Members Present: None
Staff Present: Mr. William Wasson, County Administrator; Mr. Eric Schmitt, Administrative Services Director; Ms. Jessica Woods Assistant Civil State’s Attorney; Ms. Julie A. Morlock, Recording Secretary;
Department Heads/Elected Officials Present: Marshell Thomson, Animal Control Director; Rebecca McNeil,
County Treasurer
Others Present:
Chairman Selzer called the meeting to order at 4:30 PM.
Chairman Selzer presented the Minutes of the August 1, 2018 regular meeting of the Finance Committee for approval.
Motion by Erickson/Soeldner to approve the Minutes of the August 1, 2018 regular meeting of the Finance Committee.
Motion carried.
Chairman Selzer confirmed there were no appearances by members of the public.
Ms. Marshell Thomson, Director Animal Control presented her monthly reports. Ms. Metsker indicated that numbers continue to go up and wondered how much more the department can do. Ms. Thomson said they could still take on more. Mr. Selzer pointed out that statistics are new. Ms. Thomson agreed that they are getting more and more people to report information and they are tracking data better so while numbers are increasing they have always been doing most of this work. Ms. Thomson also updated them on programs they are working on to get cats adopted. Ms. Thomson also indicated that they would be doing last low cost vaccination and chip event. Chairman Selzer asked if there were any questions for Ms. Thomson, hearing none, he thanked her.
Chairman Selzer presented for action for Ms. Becky McNeil, County Treasurer a request to approve Resolutions authorizing the Chairman of the McLean County Board to execute Deeds of Conveyance for multiple parcels. She indicated this was a very good thing for the County as these were parcels were in the sale and error system for a while and this returns taxes to the taxing bodies and property in the hands of a tax payer.
Motion by Murphy/Wollrab to recommend approval of Resolutions authorizing the Chairman of the McLean County Board to execute Deeds of Conveyance for multiple parcels.
Motion Carried.
Ms. McNeil indicated that because yesterday was second installment due date she did not have all reports ready for the Committee to review. She said that she would be happy to bring the Employee Benefit Report and Investment Reports to stand-up for the Committee. Mr. Selzer confirmed they would accept and place on file at a stand-up meeting. Ms. McNeil presented information from the Tax Summary Report including tax revenue, shared sales tax revenue and property tax revenue. She cautioned that we are only a couple of months into the State fiscal year. She then presented information from the Nursing Home Report including the revenue received and indicated that revenue shows an increase and the expenses have decreased. She also indicated that the County Nursing Home received an IGT payment from the state to help offset costs.
Mr. Erickson asked about CDAP and status. Mr. Selzer indicated that things were not brought this month because of working on the budget. Mr. Wasson felt they would be able to bring something to the committee next month.
Ms. McNeil also thanked them for the transition of Accounts Payable employees to her office as they have helped tremendously and are working well with her office to help during tax season. She also indicated that they have helped to make some changes to the process including setting up ACH for vendors and converting to an AP clearing account so they can write checks out of one bank account. They have been able to streamline processes.
Chairman Selzer presented for action the request from the County Administrator’s office to approve critical hiring requests from Court Services, Health Department and Administration. Mr. Soeldner asked about the process to refill the Assistant Administrator. Mr. Wasson indicated they would post for the professional position.
Motion by Murphy/Wollrab to approve the critical hiring requests.
Motion Carried.
Mr. Wasson indicated there were no positions refilled under the purview of the Finance Committee in the last 30 days.
Chairman Selzer presented the Finance Committee bills and transfers for review and approval as transmitted by the County Auditor. He stated that the Finance Committee bills include a Prepaid and Fund Total of $1,403,002.92.
Motion by Wollrab/Erickson to approve the presented bills in the amount of $1,403,002.82 and the transfers for the Auditor, Treasurer and County Clerk’s offices.
Motion carried.
Ms. Woods stated there were two matters which had developed in the past 24 hours which are appropriate to be discussed in closed session. Although she recommends we make every attempt to put closed sessions on the agenda, it is not required by OMA. Mr. Selzer asked for a motion to go into Closed Session pursuant to section 2 (c)(1) of the Open Meetings Act 5 ILCS 120/2(c)(12): The establishment of reserves or settlement of claims as provided by the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self-insurance pool of which the public body is a member. He indicated that Committee Members Administration Staff and the Civil State’s Attorney remain in the room for the closed session.
Motion by Wollrab/Murphy to move into Closed Session pursuant to section 2 (c)(1) of the Open Meetings Act 5 ILCS 120/2(c)(12): The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self-insurance pool of which the public body is a member. Motion Carried.
The Finance Committee moved into closed session at 5:01 p.m.
The Finance Committee returned to open session at 5:35 p.m.
Mr. Selzer asked for a motion to go into the second Closed Session pursuant to section 2 (c)(2) of the Open Meetings Act (5 ILCS 120/2(c)(2)) for the purpose of discussing collective negotiating matters between public body and its employees or its representatives or deliberations concerning salaries schedule for one or more classes of employees. Mr. Selzer stated that the Committee members, Administration Staff, Civil Assistant State’s Attorney would remain in the room.
Motion by Wollrab/Erickson to go into Closed Session section 2 (c)(2) of the Open Meetings Act (5 ILCS 120/2(c)(2)) for the purpose of discussing collective negotiating matters between public body and its employees or its representatives or deliberations concerning salaries schedule for one or more classes of employees. Mr. Selzer stated that the Committee members, Administration Staff, Civil Assistant State’s Attorney would remain in the room. Motion Carried. The Finance Committee went into closed session at 5:36 p.m.
The Finance Committee returned to open session at 5:56 p.m. Chairman Selzer asked for a Motion to adjourn.
Motion by Metsker/Wollrab to adjourn the September Finance Committee meeting.
Motion Carried.
Chairman Selzer asked if there was anything further to come before the Committee; hearing nothing, he adjourned the meeting at 6:11 p.m.
https://www.mcleancountyil.gov/ArchiveCenter/ViewFile/Item/6237
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