Village of Hudson Village Board met Jan. 7.
Here is the minutes provided by the board:
CALL TO ORDER Mayor Pro Temp Dave Brutlag called the regular meeting of the Hudson Village Board to order at 7:00 P.M., Tuesday, January 7, 2020.
PLEDGE OF ALLEGIANCE
Mayor Pro Temp Dave Brutlag led the Pledge of Allegiance to the Flag.
ROLL CALL
Present (in person) Mayor Pro Temp Dave Brutlag Trustee Kathy Brooks Trustee Phil Morris Trustee Pat O’Grady Trustee Don Gibson Village Clerk Allison Brutlag
Appointment of and swearing in of Acting Village President
A MOTION WAS MADE BY PHIL MORRIS TO APPOINT DAVE BRUTLAG AS MAYOR. SECONDED BY DON GIBSON. PHIL MORRIS- YEA, PAT O’GRADY- YEA, KATHY BROOKS- YEA, DON GIBSON- YEA, DAVE BRUTLAG- ABSTAIN. WITH 4 YEAS AND 1 ABSTAIN, THE MOTION PASSED.
CONSENT AGENDA “All matters listed under CONSENT AGENDA are considered to be routine and non- controversial by the Village Board and will be enacted by one motion and one roll call vote. There will be no separate discussion on these items. If discussion is desired by a Citizen or Trustee, the item will be removed from the Consent Agenda and discussed immediately after approval of the Consent Agenda.”
Items for the consent agenda are:
a. Approval of open minutes from the December 3, 2019 board meeting b. Financial statement and payment of bills for December
A MOTION WAS MADE BY PHIL MORRIS TO APPROVE THE CONSENT AGENDA FOR DECEMBER. SECONDED BY PAT O’GRADY. ALL YEA- MOTION PASSED.
Village of Hudson January 7, 2020 Meeting Minutes
PRESIDENT’S REPORT: Mayor Dave Brutlag Resignation of Rachel Shipley Mayor Dave Brutlag reported that Rachel Shipley resigned from the board. There are now 2 trustee positions open.
Replacement of two board members If anyone is interested in being a trustee, please be in contact with Dave.
Census: CCC Census Complete Count Committee Dave stated he will take the lead on this topic, but he is looking for volunteers to help.
Discuss systems support Scott Hargus will continue to help with the Village systems support.
Discuss creating a Village calendar focused on Hudson items Dave would like to see a Village calendar created as a supplement to the IML magazine (which has important dates for municipalities to be aware of). Monthly and yearly activities could be listed on the calendar: liquor license dates, garbage contract, budget, etc. Dave sees this as being an aid for the board.
WATER AND PUBLIC PROPERTY: Superintendent Jeff Waller Superintendent Jeff Waller reported the water usage for December was 2,950,000 gallons or 98,000/week. Water samples have been received and they came back nondetected for lead. Another sampling will be done in January. When the January results come back, the results will be put on the website. Dave thanked Jeff for communicating this information.
STREET AND ZONING: Street and Zoning Inspector Denny Engel Street and Zoning Inspector Denny Engel reported there was a variance meeting and the chairman will speak later. The plows and salt truck are operational. The body was welded together today for the new salt truck.
VILLAGE MARSHALL: Police Chief Dale Sparks Police Chief Dale Sparks stated numbers have been good. One of the speed radar signs has been repaired and is back in service. The radar gun is in for repairs. Officer Follick has been helping out with zoning issues with Denny. Unit 12 has been repainted and should last us another 1-2 years. Unit 10 is burning oil and Dale will take it in tomorrow. The engine has been rebuilt once and it only has 34,000 miles. Dale thanked Sara and Carol for sending out Call Multiplier information on the water bills. Denny and Sara are trained on how to send out notifications. About 1⁄2 of the residents have signed up.
CIVIL DEFENSE DIRECTOR: Fire Chief Jeff Thomas The civil defense director was absent. The middle siren (water tower) went off twice today, but it was set off both times intentionally. The south one also went off, but we aren’t sure about the north siren.
CITIZEN’S HEARING
Jennifer Parkinson, is employed by AFLAC and came to discuss supplemental insurance for the Village’s employees. She is asking for permission to talk to the employees. She would educate them on what AFLAC has to offer. Instead of paying the doctors or insurance carriers, AFLAC pays the employees cash. Most of their clients are villages and towns. Ms. Parkinson just needs the OK from the board to be able to talk to the employees. Policies start at $5 a week. Any W2 employee can join the group. After some discussion, the board stated they will allow Ms. Parkinson to talk to the employees about the supplemental insurance.
REPORTS OF THE STANDING COMMITTEES
Finance, Budget, Contracts and Employees Department: Trustee Don Gibson Trustee Don Gibson reported that garbage had blown around and flew out of the garbage truck on East St. Some Christmas trees were also not picked up today as they should have been. Don called Area and they said they would try and see what they could do. Sara will follow up with Area tomorrow.
Street Department: Trustee Phil Morris Discuss parking issues Trustee Phil Morris reported of parking issues on the south end of McLean St. by the new house on the curve. After having prior discussions with Dale, Pat and Denny, they would like to see us put up temporary no parking signs on one side of the street through the whole curve and temporary no parking signs on both sides of the road on S. McLean by Broadway. Phil said he feels it’s a safety issue. It was also discussed about putting temporary no parking signs up from Hunter to the other end of Pheasant. There are also some parts in Havens that would benefit from no parking signs. Phil asked for input from the board on the areas mentioned or if they have other suggestions. Kathy stated she thinks it is a priority on the curve on S. McLean by the new house, especially since it is also a school bus stop. If this became a permanent change, the ordinance would need to be changed; but for now, we are just talking about it being temporary to see if it helps. Resident Bob Yehl asked what kind of data collection we would be using as well as if there is an accident history in any of these suggested areas. As far as the data collection, Dave said we would be observing these areas. Pat McGrath stated none of the small municipalities he works with hire engineering services to change parking. After discussion, the consensus was to put up the temporary no parking signs in the above- mentioned areas. After 30 days, we will discuss how it has been working.
Ordinance and Zoning Department: Trustee Kathy Brooks Zoning Board of Appeals item Zoning Board of Appeals chairman Bob Yehl shared information about the ZBA meeting that was held December 16th regarding the house at 109 Hunter Ct. The discussion was about the size of the shed and shed placement. The committee had concerns with the size of the shed as well as placement of the shed. They didn’t recommend this change being made. At this meeting, additional areas to put the shed were identified. Kathy said the committee worked very hard on finding a compromise. After the changes were made, the committee now recommends this to the board.
A MOTION WAS MADE BY KATHY BROOKS TO ACCEPT THE SECOND RECOMMENDATION FROM THE ZONING BOARD OF APPEALS. SECONDED BY PHIL MORRIS. ALL YEA- MOTION PASSED.
Dave thanked the Zoning Board of Appeals for their time and working with the applicants.
Cannabis Ordinance Pat McGrath reported it is required by state law to include a cannabis ordinance about the regulation of cannabis for business establishments.
A MOTION WAS MADE BY KATHY BROOKS TO APPROVE ORDINANCE #1333 (AMENDING TITLE 3 OF THE HUDSON VILLAGE CODE TO PROVIDE AMENDMENTS REGARDING CANNABIS- BUSINESS ESTABLISHMENTS). SECONDED BY PAT O’GRADY. ALL YEA- MOTION PASSED.
A MOTION WAS MADE BY KATHY BROOKS TO APPROVE ORDINANCE #1334 (AMENDING CHAPTER 4 OF TITLE 5 OF THE VILLAGE OF HUDSON VILLAGE CODE TO PROVIDE AMENDMENTS RELATING TO CANNABIS). SECONDED BY PAT O’GRADY. ALL YEA- MOTION PASSED.
Discuss TIF Guidelines Kathy stated we will soon be setting up a public meeting to review TIF guidelines. The public can comment about the TIF guidelines at this meeting. Pat McGrath said after the public meeting, the final action item for the board would be to adopt a resolution to create the TIF programs. Dave brought up some questions about TIF information. There is some question on if the TIF district goes to 39. Kathy said it is her understanding that it doesn’t go all the way to 39. Dave said there needs to be clarification before the public meeting. Dave asked about forming a committee that would discuss the TIF. The ordinance and zoning committee could handle this (Kathy, Phil, and Don).
Discuss Census Dave discussed this in his report. Kathy said she would help Dave out with finding information out about the census.
911 Issue Kathy stated she saw an article online (blnnews) about the address changes. She said we will need to keep discussing how this is going to be resolved and how the reimbursement for those residents will be handled. Kathy thinks we should probably notify those affected in March. We will wait until after the census to make any changes.
Dollar General- potential process Pat McGrath said the ball is Dollar General’s court. He stated Dollar General always wants the land annexed. Customarily, they will get with us when the time is right for them. Denny has maps showing the village boundary. Nothing outside of the boundary can be in the TIF. Dave asked if we can talk with TIF counsel to check on the correction of the maps and to look at the boundaries.
Building Codes and Permit Fees An email was received from Farnsworth concerning the possibility of available funding for sewer. If the board is interested in setting up a meeting, let Kathy know. Our current building codes will need to be reviewed this year. The ISO comes in and does an audit of various things in the community. They give the town an insurance rating that is passed on to insurance companies. They like us to be within a set number of years for the building codes. We want to get the best rating because that helps the citizens. We would update to 2015 or 2018 building codes and then get a new set of books. Every 3 years, the building codes need to be updated. Denny will talk with an inspector at Normal.
Police Department: Trustee Pat O’Grady Trustee Pat O’Grady reported Dale had gone through everything he was going to discuss.
OFFICER HOURS
5 CHIEF HOURS MILES
DRIVEN
AGENCY ASSIST
FINES ACTIVITY
Hours- 389 Vac/Time Off- 3 Admin- 0 Training- 0 Holiday- 16 Total Hours: 408
Patrol- 23.5 Admin Hours- 132 Vacation- 11 Holiday- 16 Training- 0 Total Hours: 182.5
Hudson: 1700 HFD- 3
McLean Co.- 8 IL State Police- 1 Lexington- 2
Hudson-$947.00 EHU- $40.00
Activity/Details- UTT’s- 20 Traffic Warnings- 16 Motorist Assists- 5 Business Checks- 248 Follow up hours- 6.5 O.V. Issued- 9 Custodial Arrest- 1
Water Department: Motion to approve purchase of new meter reader laptop
A MOTION WAS MADE BY PHIL MORRIS TO MOVE $11,500 FROM THE GENERAL FUND TO HELP COVER THE EXPENSE OF THE METER READER PC. THE REMAINDER ($2500) WILL COME FROM THE WATER UTILITY SYSTEM FUND. SECONDED BY PAT O’GRADY. ALL YEA- MOTION PASSED.
A reserve fund will be set up to replace the amount from the water utility system.
Public Property: There is no report.
Liquor Commissioner: Mayor Pro Temp Dave Brutlag Dave reported that Sit ‘n Bull’s liquor license was renewed last month.
THERE BEING NO FURTHER BUSINESS, A MOTION WAS MADE BY KATHY BROOKS AT 8:25 P.M. TO ADJOURN THE MEETING. SECONDED BY PHIL MORRIS. ALL YEA- MOTION PASSED.
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