McLean County Property Committee met June 4.
Here is the minutes provided by the committee:
The Property Committee of the McLean County Board met at 4:45 p.m. in Room 404 of the Government Center Building, 115 E. Washington Street, Bloomington, Illinois.
Members Present: Chairman Josh Barnett, Members Jacob Beard, Elizabeth Johnston, Logan Smith, Gerald Thompson and William Friedrich (via remote attendance)
Members Absent: Member Lyndsay Bloomfield
Other Members Present: None
Staff Present: Camille Rodriguez, County Administrator; Cassy Taylor, Assistant County Administrator; Ms. Cathy Dreyer, Assistant County Administrator, Jessica Woods, First Assistant State’s Attorney – Civil Division (via remote attendance); and Ms. Julie Morlock, Recording Secretary;
Department Heads/Elected Officials Present: Mr. Tim Daugherty, Facilities Management (via remote attendance); Mr. Michael Steffa, Director Parks and Recreation Department (via remote attendance)
Others Present:
Chairman Barnett called the meeting to order at 4:45 p.m. and declared a quorum.
Chairman Barnett presented the minutes from the April 21, 2020 special meeting and May 7, 2020 regular meeting of the Property Committee for approval.
Motion by Smith/Johnston to approve the April 21, 2020 special meeting and May 7, 2020 regular meeting minutes of the Property Committee.
Motion carried.
Chairman Barnett confirmed there were no members of the public to appear before the Committee.
Mr. Barnett indicated that Mr. Sandage was in attendance at the meeting to provide an update on damage. Mr. Sandage indicated damage has been minimal to sheriff property that included damage to a squad car. Mr. Sandage stated they have logged over 300 hours of overtime to provide protection to building and attending protests. Ms. Johnston asked if they were still able to maintain social distancing in the jail. Mr. Sandage indicated still on lock down and will remain that way as long as there are protests going on around the facility, but they have plenty of room to for social distancing even with the population increase from looters. Mr. Barnett asked if there were any additional questions; hearing none, he thanked him and his staff for their service.
Mr. Tim Daugherty, Facilities Department Director presented for action a request to accept bid and enter into a contract for a cooler replacement at the Coroner’s Department. Mr. Daugherty indicated he received 15 interested bidder, 3 who attend the mandatory pre-bid meeting and then received 2 written bids. He stated that US Mechanical was the low bidder and have been the ones servicing the equipment so he was pleased they submitted and were the low bidder. He went over scope of the project including rental equipment to be utilized during dismanteling the current case and reinstalling the new walk-in cooler. He stated the new system would be roughly the same but would have an alarm system to notify someone if there is an issue. Mr. Smith asked if rental was included. Mr. Daugherty indicated it would be separate and he could send that information to the Committee. Mr. Barnett reminded the Committee that costs under a certain amount do not need to be brought to the Committee. Mr. Beard asked if this was included in our capital improvement plan for this year. Mr. Daugherty confirmed it was. Ms. Rodriguez stated there are several capital improvement projects we have asked Department Heads to pause on because of our concerns regarding how COVID will affect the budget, but this project we cannot do that as this cooler/freezer has been having issues. Mr. Beard stated he appreciated that as planning can help us defer cost in the future. Mr. Barnett asked how long the project would take. Mr. Daugherty indicated about 1-2 months.
Motion by Smith/Johnston to recommend approval to accept bid and enter into a contract for a cooler replacement at the Coroner’s Department.
Motion Carried.
Mr. Daugherty presented his monthly report to the Committee including reports on status of projects in each of the buildings. Ms. Johnston asked about process for re-opening and hand sanitizing and if that fell under each department’s budget or facilities. Mr. Daugherty indicated the custodian department and the departments are handling and maintenance has hung some hand sanitizer dispensers. Ms. Rodriguez reminded the Committee that departments are tracking expenses for COVID and those will be submitted to FEMA for possible reimbursement. Chairman Barnett asked if there were any other questions, hearing none, he thanked him.
Mr. Mike Steffa, Director Parks and Recreation Department presented a status report on the Park. He stated the campground, boat rental, visitor center and bait shop re-opened last week and are doing a large amount of business. He stated that the closing of the swimming beach has driven business to boat rental, so added a part-time seasonal staff member to assist. He indicated they have added two additional cleanings per day to the facilities. Mr. Steffa next indicated they have been having trouble with the sewage treatment lagoon at the park for several years and indicated they can no longer do small fixes for this problem. He stated he is meeting with individuals to discuss what needs to be done to fix the problem, cost and logistics. He stated each time they come out for short term fix it is about $2,500 and have had to do that about 3-4 times in the last couple of years, but this is no longer an option as he feels it has become a health issue. He stated that project will cost about $75,000. He stated that Bloomington Water Reclamation is not able to help during this process, so may have to haul off waste to another processing plant or haul to farmers. He said he would try to provide them with an update after the meeting. Ms. Johnston asked that a timeline be provided once they figure out best way to resolve this matter. Mr. Steffa agreed this is an urgent matter and will work to get it resolved as soon as possible. Mr. Barnett indicated this is an example of where we have done small fixes in order to push matters down the road, but long term it ends up costing us more than to do proper routine maintenance and plan ahead for large projects. Mr. Friedrich asked if Mr. Steffa knew when the last time was the lagoon was dredged. Mr. Steffa indicated June 12th he would have been with County 30-years and it has not been done during that time. Mr. Friedrich stated this is past due. Mr. Steffa indicated it was built in 1974/1975 and was built for what was needed and over time services have been expanded and needs have grown. He stated they will also work on piping issues so we can look to the future and make sure this does not happen again. Mr. Friedrich asked if they had gotten a chance to lay down tape to get a count on visitors in the park. Mr. Steffa indicated he had not been able to get that taken care of. Mr. Steffa also let the Committee know they did get the rental pontoon.
Ms. Rodriguez, County Administrator presented a request to approve critical hire requests in the Facilities Department.
Motion by Smith/Beard to approve critical hire requests.
Motion Carried.
Ms. Rodriguez, County Administrator presented a request to approve reorganization of the Facilities Department. Ms. Rodriguez summarized reasons for the request. Mr. Beard stated he was glad to see reorganization efforts to continue to improve work processes. He asked if benefits were considered when they indicate it is revenue neutral. Ms. Rodriguez confirmed it does include all of the benefits.
Motion by Johnston/Thompson to recommend reorganization of the facilities department
Motion Carried.
Ms. Rodriguez presented for approval of a Resolution Amending the Funded Full-Time Equivalent Positions Resolution for 2020 for Fund 0001 Department 0041 Facilities Management. She indicated this updated FTE resolution was required since they approved the reorganization.
Motion by Smith/Friedrich to recommend approval of a Resolution Amending the Funded Full-Time Equivalent Positions Resolution for 2020 for Fund 0001 Department 0041 Facilities Management.
Motion Carried
Ms. Rodriguez presented her positions filled report. Chairman Barnett asked if there were any questions, hearing none, he thanked her.
Chairman Barnett asked if there were any other matters to come before the Committee; hearing none, he moved to payment of the bills
Chairman Barnett presented the bills from the Auditor with a Prepaid Total and Fund total amount of $158,487.01.
Motion by Thompson/Friedrich to approve payments of bills from the Auditor in the amount of $158,487.01.
Motion Carried
Chairman Barnett stated as there was no other business to come before Committee so he adjourned the meeting at 5:32 p.m.
https://www.mcleancountyil.gov/ArchiveCenter/ViewFile/Item/7396
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