City of Le Roy City Council met Nov. 16.
Here is the minutes provided by the council:
The meeting was called to order at 7:00 PM via remote session with Council Members Dawn Hanafin, Rick Kline, Kyle Merkle, Brad Poindexter, Kelly Lay, Ron Legner, Matt Steffen and Greg Steffen present at roll call.
Staff members present were Chief Williamson, Sergeant Wilkins, Perry Mayer, Dan Lush, Scott Bryant, Samantha Walley and Vicki Moreland.
Included on the consent agenda were meeting minutes from November 2, 2020, Invoices in the amount of $162,240.59, and payroll for the period ending November 6, 2020 in the amount of $43,619.86. Motion was made by Rick and seconded by Matt for approval of the consent agenda. Roll call: Dawn Hanafin-abstain, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Kelly Lay-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-abstain. Motion carried 6 yeas, 0 nays, 2 abstain.
During staff reports Scott stated that even with the rain that was recently received, there was not enough to get the pumps to kick on at the monitoring meters. He also stated that he had been experiencing issues with pumps that were not cycling correctly at the sewer plant.
Chief Williamson reported on the status of the squad car bids. He also stated that he had an officer that would be out for a few months as well as reporting that the two currently at PTI were doing well. The FEMA request for COVID 19 expense reimbursement had been denied, but the CURES grant for materials has been approved for $2500. He is planning to submit the CURES application for reimbursement of labor in the amount of $23,000 later in the week.
Dawn asked if there was a reason stated for the denial of the FEMA grant. Chief stated that the grant was geared toward actually responding to the virus as opposed to supplies and overtime.
Dan stated that the street department was working on the Holiday lights and decorating.
Perry stated that he and John had been working on a water leak in the Falcon Ridge area, the same line that was repaired earlier in the year. A4 foot section was removed and replaced.
Motion was made by Rick and seconded by Kyle for approval of plat map for Woodrum Warren Street Subdivision as submitted by Mr. Douglas Woodrum. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Kelly Lay-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 8 yeas, 0 nays.
Motion was made by Rick and seconded by Greg for approval of Façade Improvement Program Grant Application as submitted by Mr. Matthew Garvin in the amount of $4,900.00 of which 50% or $2,450.00 would be reimbursed. The application is for improvements to 117 and 119 E. Center Street, Guns and Glory. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Kelly Lay-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 8 yeas, 0 nays.
Council entered discussion regarding monthly testing for fungi and yeast in the City of Le Roy raw water supply per customer request. Perry contacted the IEPA, which stated that they were unaware of any ASTM or Standard methods for testing mold, fungi, or yeast in drinking water. Perry stated that he was leaning towards giving the customer information on testing sites where they can get the water tested themselves.
Resolution No. 20-11-01-60, A Resolution Establishing A City Policy Regarding The Novel Coronavirus (COVID-19), was passed on a motion made by Greg and seconded by Kyle. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Kelly Lay-yes, Ron Legner yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 8 yeas, 0 nays.
The council reviewed updates and enhancements to City of Le Roy economic development plan and objectives as suggested by Mayor Dean. Greg stated that he would like to see Samantha or the Economic Development Committee reach out to potential businesses to locate in Le Roy. Samantha stated that she would be happy to reach out, but the City had no incentives to offer. Dawn suggested reaching out to businesses such as Alexander tress to see what their plans were for their property. Greg would like to see if the school would be interested in talking about establishing a TIF district. An Economic Development meeting will be scheduled at a later time.
As requested by Mayor Dean, the council discussed possible alterations to conditions concerning City employees and City facilities as COVID-19 numbers continue to rise. Wanting to keep the doors open to City Hall, the council suggested placing a plexiglass barrier at the window between the hallway and billing office counter. They also suggested keeping office doors closed with signage to not enter without a mask and an appointment.
Motion was made by Greg and seconded by Rick for approval of Travelers' Insurance proposal for 2021. This is year 2 of the policy with Corkill with a 5% increase. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Kelly Lay-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 8 yeas, 0 nays.
Motion was made by Greg and seconded by Ron for approval of Reinhart Grounds Maintenance for the City of Le Roy mowing services for 2021 2023. Roll call: Dawn Hanafin-yes, Rick Kline-abstain, Kyle Merkle-yes, Brad Poindexter-yes, Kelly Lay-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 7 yeas, O nays, 1 abstain.
David Leduc from Vanguard Energy Services had presented the council with a proposal to extend the contract for electric supply to maximize savings. The current contract is through March 2022. Motion was made by Ron and seconded by Matt for approval of electric energy extension for the City of Le Roy through Vanguard Energy Services, LLC for 36 months, ending in March 2025. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Kelly Lay-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 8 yeas, 0 nays.
In Old and New Business Samantha stated that she had a department head ask if it was an option for employees to use the PD firing range located on the sewer plant property. Greg said he would like to see it utilized more. Mayor Dean asked the Chief if he was aware of any liability issues. He stated that there was concern regarding the lagoons at the plant. Mayor Dean suggested they start with granting employees and their spouses use of the range after coordinating with Scott and Chief Williamson for approval.
Mayor Dean thanked the Le Roy 4-H club for the bench that was made out of plastic lids that was donated for the dog park. The bench will be stored at the Street facility and taken to the dog park in the spring.
Perry asked for direction from the council regarding the scope of involvement the City departments should have regarding the addition of the auditorium to the grade school. Ron stated that the involvement should be limited to reviewing plans and not the actual work. He stated that the school engineers or contractors should be able to answer questions from potential bidders. Mayor Dean agreed that participation should be limited to answering questions.
Brad asked if the City had received plan reviews regarding the school projects. Sam stated that the City had received calls from bidders asking questions but had not received plans. Kelly expressed concern regarding drainage from the property. Ron stated that most municipalities have language in their code stating that increased runoff would require water detention. Kelly asked that the code be reviewed to address the issue. A formal request will be made to the school for information regarding the addition.
Motion was made by Rick and seconded by Kelly to adjourn the regular council meeting at 8:15 PM.
https://www.leroy.org/file/2160/20201210095306915.pdf
Alerts Sign-up