Village of Heyworth Board of Trustees met Aug. 19.
Here are the minutes provided by the board:
Roll Call: A Quorum of the Village Board was present during the following roll call of Trustees taken by the Village Clerk:
| Trustees
Trustee Flubacker P Trustee Lautenberg P Trustee Strunk P Trustee Brown P Trustee Girdler P Trustee Sheppard P |
REPORT FROM THE MAYOR:
Mayor Zalucha reported that there will be an executive session tonight for employment reasons.
REPORT FROM CLERK - STACY SHOEMAKER:
No report.
REPORT FROM OFFICE MANAGER-STACY SHOEMAKER:
No report.
REPORT FROM CHIEF GERIETS:
Chief Geriets discussed the item on tonight’s agenda referencing the increase of part time police officers pay. Discussed the retirement monies.
REPORT FROM CODE COMPLIANCE-DAVE SHAFER:
David Shafer reported there have been two new permits issued since last meeting.
REPORT FROM PUBLIC WORKS -DAVID SHAFER:
Water:
David Shafer reported CUSI has delivered a test file to Neptune for the conversion to Neptune 360 meter reading. Sewer:
Reported aerator #5 replacement has been delivered and will be assembled as time permits. Reported the sewer system flows have returned to normal levels for this time of year. We are getting ready for sewer line smoke testing which we hope to start in October of this year.
Reported during a search for a sewer lateral we encountered mineral deposits in the sewer main from bad joints at the tree. Upon further review it appears that this line was never tested prior to acceptance, and we will need to jet the line to remove the deposits. Then we will install a liner in the pipe or grout the joints to prevent further infiltration.
Parks:
Centennial Park:
Reported mulching was completed with no major issues.
Reported the levy repair work is mostly complete after a week and a lot of work.
Reported playground mulch has still not been delivered. Still waiting on an update.
Reported the pond remains closed due to the previously reported HAB of Cyanobacteria. We expect to reopen the pond on August 25th in keeping with IEPA recommendations.
Storm Sewer & Drainage:
Reported on the Indian Knolls drainage improvements and what that would consist of.
MFT and Streets:
Reported chip seal work should be happening in the next 3 weeks.
Reported having a number of road edges to repair and hoping to get started the end of next week. Equipment and Staffing:
Reported the replacement for the gator should be delivered in August, but no delivery date as of yet.
REPORT FROM ENGINEER-DAVID SHAFER:
David Shafer reported that public works needs to investigate why the entire amount of excess flow went through the plant instead of routing through our permitted overflow point.
Reported working to pinpoint areas of high inflow and infiltration in the sewer system.
Reported the Safe Routes to School Grant applications are due a the end of September. The school expects to have information to us in a few weeks for the application. A map is attached to the report.
REPORT FROM TREASURER SUE GILPIN:
Absent.
REPORT FROM BUDGET OFFICER-GEOFF DODDS:
Geoff Dodds reported the administration is continuing to track suggested changes to the FY 2022 Amended Budget due to some changes in circumstance, such as with the flood damage, updates with TIF, the 2020 Census, and the American Rescue Plan funding.
Discussed the 5-year budget. Based on some potential projects that may assist in drainage, along with funding from the American Rescue Plan and TIF, the administration has proposed amendments for the board considerations to the 5-year plan.
REPORT FROM ADMINISTRATOR-GEOFF DODDS:
Geoff Dodds recommended to not refinance the 2009B Bond right now.
Reported on COVID-19 updates.
Groots is also in conversation with an additional business, and we are working on items related to this. Reported recently distributed funds to a local business from our “New Business” program agreement. Reported on potential annexations. One of the properties that discussed annexation with the Village apparently received the Special Use Permit sought and was issued by McLean County, although the Village was not notified about and should have been due to the extra-territorial jurisdiction.
Reported we have now worked through what is required for the OSLAD application.
Reported having conversations with Pevlov Media about bringing in broadband/high speed internet. Discussed the intergovernmental agreement with McLean County Animal Control.
Geoff Dodds reviewed the action items on the agenda for tonight.
Reported on the items that will be on the next regularly scheduled board meeting agenda.
REPORT FROM ATTORNEY-GEOFF DODDS:
No report.
PUBLIC COMMENT:
No report.
HR-PR-TRUSTEE BROWN:
No report.
PARKS & INFRUSTRUCTURE-TRUSTEE FLUBACKER:
Reported having a committee meeting on Monday. Geoff and David covered all the items that were discussed.
ED&P-TRUSTEE GIRDLER:
No report.
OLD BUSINESS:
None.
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 7.1-7.5
Motion (Sheppard, Strunk) to approve regular meeting minutes for July 15, 2021 as presented. All aye. [Motion Carried]
2021-44 (Lauterberg, Girdler) Ordinance amending the salary range for the Water Supervisor position of the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
2021-45 (Girdler, Sheppard) Ordinance amending the Ordinance Establishing Wages and Compensation for Municipal Non-Union Employees and Appointed Officers, Village of Heyworth, McLean County, Illinois. 6-yes. 0-no. [Motion Carried]
2021-46 (Flubacker, Lauterberg) Ordinance approving an amended Spending Policy for the Village of Heyworth for Fiscal Year 2022. 6-yes. 0-no. [Motion Carried]
2021-32 (Flubacker, Strunk) Resolution proceeding with the OSLAD Grant Application for the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
2021-33 (Lauterberg, Sheppard) Resolution authorizing the “Arrowhead Storm Sewer Project” for the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
2021-34 (Lauterberg, Sheppard) Resolution approving a RICOH Maintenance Agreement for the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
Motion (Lauterberg, Girdler) to enter executive session at 6:57 p.m. for appointment, employment, compensation discipline performance or dismissal of an employee. 6-yes. 0-no. 0-no. [Motion Carried] Entered back into regular session at 7:06pm.
New Business:
None.
Schedule of Meetings:
Next Village Board Meeting will be on September 2nd.
The second meeting in September may be cancelled.
ADJOURNMENT: Motion: (Sheppard, Lauterberg) All aye. [Motion Carried] 7:09pm
https://cms8.revize.com/revize/heyworthil/Minutes/2021%20Minutes/Regular%20Meeting%20Minutes%208.19.21.pdf
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