McLean County Finance Committee met Aug. 4.
Here are the minutes provided by the committee:
The Finance Committee of the McLean County Board met at 4:30 p.m. in Room 404 of the Government Center, 115 East Washington Street, Bloomington, IL.
Members Present: Chairman Catherine Metsker, Members Chuck Erickson, Gerald Thompson, Laurie Wollrab, Josh Barnett, William Friedrich and Val Laymon
Members Absent: None
Other Members Present: None
Staff Present: Cassy Taylor, Interim County Administrator; Cathy Dreyer, Assistant County Administrator; Samantha Vazquez, Assistant State’s Attorney – Civil Division; Julie A. Morlock, Recording Secretary
Department Heads/Elected Officials Present: Marshell Thomson, Animal Control; Kathy Michael, County Clerk; Michelle Anderson, Auditor
Others Present: None
Chairman Metsker called the meeting to order at 4:30 p.m. and declared a quorum.
Chairman Metsker presented the minutes of the July 7, 2021 regular meeting of the Finance Committee for approval.
Motion by Friedrich/Laymon to approve the July 7, 2021 regular meeting minutes of the Finance Committee.
Motion carried.
Chairman Metsker confirmed there were no members of the public to appear before the Committee.
Chairman Metsker indicated Ms. McNeil was not present and presented on her behalf a request to approve a Resolution Authorizing the County Board Chair to Execute a Deed of Conveyance.
Motion by Thompson/Erickson to recommend approval of Resolution Authorizing the County Board Chair to Execute a Deed of Conveyance
Motion Carried.
Chairman Metsker presented for action a request to approve a Resolution Authorizing the County Board Chair to Assign Tax Sale Certificate of Purchase.
Motion by Wollrab/Friedrich to recommend approval of a Resolution Authorizing the County Board Chair to Assign Tax Sale Certificate of Purchase.
Motion carried.
Chairman Metsker presented for action a request to approve a Resolution Authorizing the County Board Chair to Surrender Tax Sale Certificate of Purchase.
Motion by Thompson/Erickson to recommend approval of a Resolution Authorizing the County Board Chair to Surrender Tax Sale Certificate of Purchase
Motion Carried.
Chairman Metsker presented for action a request to accept and place on file the County Treasurer’s Monthly Financial Reports. Ms. Metsker went over reports provided.
Motion by Laymon/Friedrich to accept and place on file the County Treasurer’s Monthly Financial Reports.
Motion Carried.
Kathy Michael, County Clerk presented for action a request to approve a Letter Agreement with Bellwether, LLC for a fee study. Ms. Michael stated they had increased the fee for marriage licenses by statute, but they would need to have a fee study completed to determine any possible increases for other fees. Ms. Laymon asked if Marriage License information would be included in their study. Ms. Michael stated she did not feel it would be included because she would let them know that fee was already increased. Ms. Wollrab asked if information would be received in time to include in the budget figures. Ms. Michael stated she was not sure if it would be provided in time. Ms. Metsker asked her to confirm total cost was $6,000 and that Committee would receive the study results. Ms. Michael confirmed and indicated she would bring fee recommendations to the Committee.
Motion by Wollrab/Laymon to recommend approval of a Letter Agreement with Bellwether, LLC for a fee study.
Motion Carried.
Ms. Michael presented her monthly reports and noted the recording department’s increased revenue due to increased recording business. Chairman Metsker asked if there were any questions; hearing none, she thanked her.
Ms. Marshell Thomson, Animal Control Director presented her monthly reports. She stated they are still working to clean up from the storm. Ms. Metsker stated she heard about dogs being brought back for adoption but did not see that reflected in her numbers. Ms. Thompson stated she knew individuals returning adopted pets as they returned to working in person had been reported elsewhere, but they had not seen that. Chairman Metsker asked if there were any questions; hearing none, she thanked her.
Ms. Michelle Anderson, McLean County Auditor presented her quarterly report to the Committee. Ms. Metsker stated she thought revenues and expenditures were positive. Ms. Anderson provided an update on the single audit. She stated revenue and expenditures are at about 50% for the year which is where they should be. She also went over year-to-year comparison and indicated funds are doing well as revenues are up and expenditures are down. Ms. Wollrab asked how they would be tracking the money received from the federal government. Ms. Dreyer stated they set up a separate fund. Ms. Anderson confirmed separate line set up in the general fund and confirmed they would be able to separate out expenses. Ms. Anderson further explained reasons they set up this way through the General Fund and not through a Special Fund that would have additional GASB requirements. Ms. Anderson confirmed receipt of some federal government funds last week. Ms. Metsker asked about a report to the Committee each month. Ms. Dreyer confirmed they were planning to provide a separate report on those funds. Chairman Metsker asked if there were any further questions; hearing none, she thanked her.
Ms. Cassy Taylor, Interim County Administrator presented for action a Resolution of the McLean County Board to Change Authorized Individuals on the McLean County Commerce Bank Credit Card Account. She confirmed this is a standard change when there is turn over in staff. Ms. Wollrab asked if they could add position titles with the names on the Resolution to mirror the Commerce Bank form. Staff indicated they could make that change to the Resolution and present the modified Resolution to the Board. Ms. Metsker asked Members Thompson and Erickson if they were ok with a friendly amendment to their motion to include that change. Members Thompson and Erickson agreed.
Motion by Thompson/Erickson to recommend approval of Resolution of the McLean County Board to Change Authorized Individuals on the McLean County Commerce Bank Credit Card Account as modified to add titles of individuals as well as names.
Motion Carried.
Ms. Taylor presented for action a request to approve a Resolution amending the Funded Full Time Equivalent Positions Resolution for 2021 Fund 0401 Department 0090 McLean County Nursing Home. Ms. Taylor stated when an employee leaves the County they ask department heads to review needs in staff and Ms. Edens identified a need to have additional accounting staff to do accounting and financial reviews instead of medical records. Ms. Edens also confirmed with the head of medical records that she did not need an assistant at this time. Ms. Taylor noted this change would incur an additional expense of $4,704.
Motion by Erickson/Laymon to recommend approval of a Resolution amending the Funded Full-Time Equivalent Positions Resolution for 2021 Fund 0401 Department 0090 McLean County Nursing Home.
Motion Carried.
Chairman Metsker asked if there were any other questions for Ms. Taylor; hearing none, she moved to payment of the bills and transfers.
Chairman Metsker presented a transfer in the amount of $6,000 for approval.
Motion by Thompson/Wollrab to approve the transfer.
Motion Carried.
Chairman Metsker presented the Finance Committee with bills in the amount of $1,205,654.88 for review ,and approval as transmitted by the County Auditor.
Motion by Laymon/Erickson to approve the bills as presented.
Motion carried.
Under other business Ms. Taylor stated they would be presenting at the Executive committee meeting an option for streaming.
Chairman Metsker asked if there was other business to come before the Committee; hearing nothing she adjourned the meeting at 5:11 p.m.
https://www.mcleancountyil.gov/ArchiveCenter/ViewFile/Item/8365
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