Golden Prairie Public Library District Board of Trustees met Dec. 14.
Here are the minutes provided by the board:
I. Call to Order
President called the meeting to order at 5:00 p.m.
II. Roll Call
Trustees Present Physically: Ary Anderson, Stephen Peterson, Patti Salch, Stephanie Walden, Ruth Novosad
Trustee Present Via Zoom: Jim Russell (pursuant to 5 ILCS 120/7(a)(i))
Others Present Physically: Amy Dunham, Jeanne Hamilton, Kathy Jeakins,
Absent: Kathy Vroman
III. Introductions
There were no introductions.
IV. Public Comments
There were no public comments.
V. President’s Report
President Novosad shared information that as of 1/1/23, State Farm will no longer make matching donations to retirees' charitable donations. Discussion was held regarding the impact to the community as well as the Library, including the expansion project.
VI. Approval of Minutes
A. November 16, 2022:
Hearing no objections, the minutes were approved as distributed.
VII. Staff Reports
A. Director’s Report: Jeanne Hamilton, Library Director, shared an update of the progress of the Building Project and Construction and the Capital Campaign. Jeanne shared that the 1977 cornerstone capsule was opened and she read a letter from the Library Director in 1977 that was found in the cornerstone. Discussion was held on the plans for a new cornerstone/time capsule.
B. Circulation and Outreach Report: Jeanne shared a report from Colleen Shaw, Circulation and Outreach Services Manager. The BPL just celebrated the one-year anniversary of the online renewal process for library cards. Over 500 users have taken advantage of the new service. This process has been great for GPPLD patrons that live further away from the Library.
C. Financial Report: Kathy Jeakins, Business Office Manager, shared that the Financial Report is in the Board packet. Another Property Tax payment was received, however, it was received at the bank after December 1, 2022, so that deposit will appear in next month’s financial report. Kathy offered to answer any questions or concerns.
VIII. Unfinished Business
A. Discussion of Per Capita Grant Requirements
Jeanne led the discussion on the Per Capita Grant Requirements. Chapters reviewed at this meeting were:
• Programming
• Youth/Young Adult Services
• Technology
• Marketing, Promotion, and Collaboration
B. Update on Annexations:
Ruth shared the update on the Petition for Declaratory Relief. Discussion was held on the process, communication strategy, ongoing concerns, and the effect on GPPLD.
IX. New Business
A. Acceptance of FY22 Annual Financial Report
STEPHANIE WALDEN MOVED, STEPHEN PETERSON SECONDED, TO APPROVE AND ACCEPT THE FY22 ANNUAL FINANCIAL REPORT AS PRESENTED
YAYS: ARY ANDERSON, STEPHEN PETERSON, JIM RUSSELL, PATTI SALCH, STEPHANIE WALDEN, RUTH NOVOSAD
NAYS: NONE
ABSENT: KATHY VROMAN
THE MOTION CARRIED UNANIMOUSLY.
B. Discuss CD Maturing on January 4, 2023
Discussion was held regarding the CD (First State Bank) that is maturing on January 4, 2023.
STEPHANIE WALDEN MOVED, STEPHEN PETERSON SECONDED, TO APPROVE AND AUTHORIZE PRESIDENT RUTH NOVOSAD TO CONTACT FIRST STATE BANK AND INFORM THEM THAT THE GPPLD IS NOT RENEWING THE CD. RUTH WILL PICK UP A CHECK FOR APPROXIMATELY $60,724.39 AND DELIVER IT TO KATHY JEAKINS, BUSINESS OFFICE MANAGER. THE MONEY WILL BE DEPOSITED IN THE GPPLD CHECKING ACCOUNT UNTIL AFTER THE BOARD DECIDES HOW THEY WOULD LIKE TO DISTRIBUTE THE FUNDS.
YAYS: ARY ANDERSON, STEPHEN PETERSON, JIM RUSSELL, PATTI SALCH, STEPHANIE WALDEN, RUTH NOVOSAD
NAYS: NONE
ABSENT: KATHY VROMAN
THE MOTION CARRIED UNANIMOUSLY.
X. Comments from Board Trustees
The GPPLD Trustees asked how they could support the BPL Construction Project.
Jim Russell provided an update on data, census, and user research and his request for a year-end report from Caitlin Clyne. He requested an agenda item be added to the January 18, 2023 meeting to discuss how we might want to move forward with current and long-term goals as a Board.
The GPPLD Trustees asked about the BPL Board’s Strategic Plan and how the GPPLD can collaborate with them on achieving goals for the upcoming year.
XI. Reminder
Next Board Meeting is January 18, 2023.
XII. Adjournment
President Novosad adjourned the meeting at 5:48 p.m.
https://www.bloomingtonlibrary.org/sites/default/files/content/minutes/December%2014%202022%20Meeting%20Minutes%20Board%20Approved.pdf
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