Village of Heyworth Board of Trustees met Aug. 17.
Here are the minutes provided by the board:
Location of Meeting: Village Hall-108 S. Buchanan St., Heyworth, IL 61745
Meeting Called To Order by Mayor Zalucha at 6:30pm.
Roll Call: A Quorum of the Village Board was present during the following roll call of Trustees taken by the Village Clerk:
Trustees
Trustee Flubacker P
Trustee Lauterberg P
Trustee Strunk P
Trustee Mowery P
Trustee Girdler P
Trustee Sheppard P
PLEDGE OF ALLEGIANCE GIVEN BY: Trustee Strunk
REPORT FROM THE MAYOR:
Mayor Zalucha reported there will not be an executive session.
REPORT FROM CLERK - STACY SHOEMAKER:
No report.
REPORT FROM OFFICE MANAGER-STACY SHOEMAKER:
No report.
REPORT FROM CHIEF GERIETS:
Chief Geriets reported he submitted his monthly reports to the board members.
Reported last Thursday and Friday putting in the Police 1 that we are accepting applications. We will put something on Indeed as well. Discussed wages for an incoming police officer. Discussing a plan for a potential recruits.
REPORT FROM CODE COMPLIANCE-DAVE SHAFER:
David Shafer reported no new permits have been issued, 4 permit applications are pending approval.
Reported staff met with one replacement vendor for the property register, but no decision has been made yet. We have a total of 3 potential vendors.
REPORT FROM PUBLIC WORKS -DAVID SHAFER:
Water:
Reported on the well #2. We passed testing and it is back online as of today.
Sewer:
David Shafer reported currently working on the terms of a Compliance Commitment Agreement with the IEPA as a result of their last inspection.
Parks:
Reported the replacement door louver panel has been replaced.
Reported the gazebo painting that was started by Heyworth Connect is still not completed.
Reported the retaining wall and safety fence is still being installed at the dock area.
Reported having an alternative mulch supplier has been secured.
Reported playground equipment installation is almost complete, and should be finished early next week.
Reported sidewalk to playground area will be completed in the next two weeks.
Reported restrooms have been reopened after a large blockage was cleared from the drain lines.
Reported the disc golf tee pads will be constructed starting next week.
Equipment & Staffing:
Reported completing 2nd interviews for the Building Inspector Position.
REPORT FROM ENGINEER-DAVID SHAFER:
David Shafer reported construction on Prairie View Subdivision continues.
Reported on the 2020 water main replacement project.
Reported on the 2022 Karr Street Project. Stark has completed all underground work, excavation, and aggregate base installation. Stark will be mobilizing equipment for final grading on Monday. The plan is to start final grading and setting string lines for curb on Tuesday and pour curbs starting at Randolph, working South. After curb is poured, driveways and sidewalks will be installed and the side streets will be poured and cured before Karr Street is poured. Gas service installation is ongoing and according to Ameren staff is supposed to be completed by Tuesday 8/22/23.
Reported on the IDOT construction with Vine Street resurfacing planned for 2024.
Discussion on complaints from people on Karr Street about gas meters that were moved. They were explained to them that they had to move them due to code.
REPORT FROM TREASURER-BOBBI BATCHELDER:
Bobbi Batchelder reported on the ending of the 1st quarter. Reviewed numbers with the board.
Reported on the grants. ITEP Grant staff is working on getting required documents together and submitting them to IDOT. EPA Sewer Infiltration Grant, supported by Rodney Davis, staff is about ready to submit the information to EPA. Safe Routes to School, we are still working on with the school. Illinois Department of Commerce & Economic Opportunity reached out to the Village to extend an offer of receiving a $45,250 grant for Rebuild Illinois for use on the Karr Street Project.
REPORT FROM BUDGET OFFICER-BOBBI BATCHELDER:
Bobbi Batchelder reported on the revenue and expenses by funds for the 1st Quarter FY24.
REPORT FROM ADMINISTRATOR-GEOFF DODDS:
Geoff Dodds discussed the pro tem process.
Reported the treasurer has provided you with information about the 1st quarter, and overall, pleased with how finances are looking.
Reported not receiving any further information on anticipated development from the developer of Prairie Meadows.
Reported having communication with three parties about the annexation of three or more properties.
Reported having a more formal meeting with one of the parties earlier this week and do anticipate they will be submitting a petition for annexation and an affiliated annexation agreement to us within the coming months. Will work through committee.
Reported we already have someone asking to rent ballfields at Centennial Park next year.
Reported we have now had second interviews with candidates for the Building Inspector position and anticipate extending an offer of employment to one of the candidates shortly.
Geoff Dodds reviewed the action items on the agenda for tonight.
Reported on the items that will be on the next regularly scheduled board meeting agenda.
REPORT FROM ATTORNEY-GEOFF DODDS:
No report.
PUBLIC COMMENT:
Debbie Moore discussed having a plan of action for her driveway. David Shafer told Debbie he was meeting with someone on the 23rd to view what was going on.
ED&P-TRUSTEE GIRDLER:
No report.
STREETS & PUBLIC INFRASTRUCTURE-TRUSTEE LAUTERBERG:
No report.
PARKS & INFRASTUCTURE-TRUSTEE FLUBACKER:
Trustee Flubacker reported having a meeting on the 9th.
Discussed a special permit.
Discussed mulch.
Discussed the tennis courts.
Discussed disc golf.
Discussed stray cats.
OLD BUSINESS: None.
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 7.1-7.7
Motion (Mowery, Sheppard) to approve the Regular Meeting Minutes for July 20, 2023 and August 3, 2023. All aye. [Motion Carried]
2023-39 (Girdler, Sheppard) Ordinance approving the appointment for a Mayor Pro Tem for the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
2023-51 (Lauterberg, Strunk) Resolution approving a Special Event Permit and Noise Permit for the owner of 208 N. Poland St. in the Village of Heyworth for a block party on N. Poland St. between Pease St. and Newton St. on August 26, 2023. 6-yes. 0-no. [Motion Carried]
2023-52 (Girdler, Lauterberg) Resolution approving a Special Event Permit for a Heyworth School District Event requesting the closure of Main Street in the Village of Heyworth on September 13, 2023. 6-yes. 0-no. [Motion Carried]
Remove (Mowery, Strunk) Resolution approving an amendment for a water payment arrangement for the property located at 416 S. Buchanan St. in the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
2023-53 (Girdler, Sheppard) Resolution authorizing the execution of a Compliance Agreement by and between the Illinois Environmental Protection Agency and the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
2023-54 (Girdler, Sheppard) Resolution approving the appointment of Bobbi Batchelder as a Deputy Clerk of the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
New Business:
Geoff Dodds discussed rezoning on C1, C2, C3 and Manufacturing.
Discussed R1, R2 and R3. To make any changes this would need to go through the ZBA committee. Discussed having an informal meeting with the public on the changes. Discussion on conforming and non-conforming properties.
Break: 8:06pm.
Reconvene: 8:14pm.
Geoff Dodds brought up a map on the projector for board to view for zoning changes.
Mayor Zalucha let the board know he will be gone August 31st to September 19th.
Schedule of Meetings:
September 7th board meeting could be cancelled.
Informational Topics: None.
ADJOURNMENT: Motion: (Sheppard, Lauterberg) All aye. [Motion Carried] 8:59pm
https://cms8.revize.com/revize/heyworthil/Minutes/2022%20Minutes/2023%20Minutes/Regular%20Meeting%20Minutes%208.17.23.pdf
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