Chatsworth Township Council met July 18.
Here is the minutes provided by the Council:
Members Present: Mayor – Bob Pringle Councillor – Brian Gamble Councillor – Shawn Greig Deputy Mayor – Scott Mackey Councillor – Elizabeth Thompson
Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Operations Manager, Jamie Morgan Treasurer, Valerie Manning Deputy Treasurer, Gail Broadfield Fire Chief, Mike Givens Planner, Ron Davidson
1. Call to Order Mayor Pringle called the meeting to order at 5:30 p.m.
2. Opening Ceremonies Mayor Pringle called for a moment of reflection before proceeding with the Council Meeting
Adoption of Agenda Resolution 2018-21-01 Moved by: Scott Mackey Seconded by: Elizabeth Thompson Be it resolved that the Council of the Township of Chatsworth adopt the Agenda as circulated. Carried
Disclosure of Pecuniary Interest Mayor Pringle reminded Council members to disclose any pecuniary interest that may arise during the course of the meeting.
Closed Session Resolution 2018-21-02 Moved by: Brian Gamble Seconded by: Shawn Greig That Township of Chatsworth Council move into Closed Session for the following reason: Advice that is subject to solicitor-client privilege 5.1 Education and Training RE: Comprehensive Zoning By-laws, Ron Davidson, Planner; 5.2 A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality of local board. RE: CAO Clerk's Confidential Report 2018-07 Joint Building Services. Carried Council resumed in open session.
Confirmation of Minutes Resolution 2018-21-03 Moved by: Elizabeth Thompson Seconded by: Scott Mackey Be it resolved that the Council of the Township of Chatsworth hereby approve the minutes of July 4, 2018 regular Council Meeting. Carried
7. Matters Arising From Minutes: None
8. Delegations:
8.1 Matt Betik - KPMG – Present 2017 Financial Statement Resolution 2018-21-04 Moved by: Brian Gamble Seconded by: Shawn Greig THAT Township of Chatsworth Council receive the following reports from KPMG for information: 2017 Audit Findings Report, 2017 Draft Consolidated Financial Statement, 2017 Draft Trust Funds. Carried
8.2 Jason Weppler – Grey Bruce Health Unit - PLAY Resolution 2018-21-05 Moved by: Scott Mackey Seconded by: Elizabeth Thompson That Township of Chatsworth Council acknowledge and support the importance of the Play Charter and continue to support and promote physical activity for all community members in partnership with the Play in Bruce Grey initiative;
And further that the Township continue to contribute $300.00 annually to PLAY to be funded from Grants to Others. Carried
8.3 Mayor Kevin Eccles/Chief Robert Martin-West Grey Police Service Costing Proposal Resolution 2018-21-06 Moved by: Brian Gamble Seconded by: Shawn Greig That the West Grey Police Service proposal for costing of police services be hereby received. Carried
8.4. Follow up to Planning Act Meeting - Zone Amendment - Part Lot 22, Con 4
1. Celeste Eickholdt
2. Nick Law
3. McCullough Lake and Area Cottagers' Association Mike Richardson and IJ Bajnok
4. Paul Seibel
5. Brad Law
6. Cuesta Planning - Genevieve Scott – Planner for the Applicant Nick Law, Paul Seibel and Celeste Eickholdt spoke in opposition of the zoning amendment. Nick Law represented the McCullough Lake and Area Cottagers Association and their presentations were left with the Clerk. Celeste Eickholdt did not have a written presentation. (Mike Richardson, IJ Bajnok, and Brad Law did not speak). Genevieve Scott spoke on behalf of the Applicant. Matters Arising From Delegations: None
10. Public Meetings (Other than Planning Act): None
11. Matters Arising From Public Meetings: None
12. Accounts
Resolution 2018-21-07 Moved by: Scott Mackey Seconded by: Elizabeth Thompson Be it resolved that the Council of the Township of Chatsworth approve the Accounts in the amount of $189,932.69 with the exception of Avenue A payables. Carried
13. Reports and Verbal Updates From Staff:
13.1 Planner Report - RE: Zone Amendment Part Lot 22, Con. 4
Resolution 2018-21-08
Moved by: Brian Gamble
Seconded by: Shawn Greig
THAT Planners Report re: Application for Zoning By-law Amendment Part Lot 22, Concession 4, Geographic Township of Sullivan, Township of Chatsworth, File Z01/2018 LEARI Holdings Ltd. be hereby received. Carried
Resolution 2018-21-09
Moved by: Scott Mackey
Seconded by: Shawn Greig
That the proposed By-law 2018-52 for Leari Holdings be deferred to allow staff to bring forward information on a township trailers use by-law;
And further that staff be directed to have the information presented at the September 19, 2018 meeting. Carried
13.2 Water Coordinator
Report WTR 2018-10 OCWA PC April and May 2018
Resolution 2018-21-10
Moved by: Brian Gamble
Seconded by: Shawn Greig
THAT Water Coordinator Report WTR 2018-10 dated July 18, 2018 be received;
AND FURTHER that Council accepts the April and May 2018 OCWA Monthly Process and Compliance Status Report for the Chatsworth and Walters Falls Water Systems as presented. Carried
13.3 Fire Chief Report FD2018-10 June 2018 Activity Report
Resolution 2018-21-11
Moved by: Scott Mackey
Seconded by: Elizabeth Thompson
THAT Fire Chief's Report 2018-10 dated July 18, 2018 regarding the June, 2018 Activity Report be hereby received for information. Carried
13.4 Operations Manager Report PW2018-17 Holland Markdale Landfill Compactor
Resolution 2018-21-12
Moved by: Brian Gamble
Seconded by: Shawn Greig
THAT the Public Works Report 2018-17 dated July 18, 2018 regarding the results of the Municipality of Grey Highlands RFT-F18-2018-11 for the replacement of the Holland Markdale Landfill Compactor be received;
AND FURTHER THAT Council approve the purchase of the Toromont CAT-816K in the amount of $567,778 plus applicable taxes;
AND FURTHER THAT Council approve the purchasing of the Extended Warranty Option 2, Parts and Labour plus Full Maintenance to Toromont CAT in the amount of $26,860 plus applicable taxes;
AND FURTHER THAT Council approve the purchase of the Toromont
CAT Preventative Maintenance Agreement (PM) for four (4) years / 4000 hours in the amount of $23,400 plus applicable taxes. Carried
13.5 Operations Manager
Report PW2018-18 Hardtop Crack Seal Program Resolution 2018-21-13
Moved by: Elizabeth Thompson
Seconded by: Scott Mackey
THAT the Public Works Report 2018-18 dated July 18, 2018 regarding the Crack Sealing program for 2018 be received;
AND FURTHER THAT Council approve the program quote from ALK Asphalt Maintenance in the amount of $1.30/m for clean and seal and $1.80/m for route and seal. Carried
13.6 Operations Manager
Report PW2018-19 Grey County Fuel Tender Update Resolution 2018-21-14
Moved by: Scott Mackey
Seconded by: Brian Gamble
THAT the Public Works Report 2018-19 dated July 18, 2018 regarding an update to previous Public Works Council Report PW2018-15 Grey County Fuel Tender RFT-TS10-18 be received.
AND FURTHER THAT Council's approval of Report 2018-15 dated July 4, 2018 be upheld. Carried
13.7 Operations Manager
Report PW2018-20 Supply Haul Mix and Place Winter Sand Resolution 2018-21-15
Moved by: Shawn Greig,
Seconded by: Brian Gamble
THAT the Public Works Report 2018-20 dated July 18, 2018 regarding the tender results for the 2018 supplying, hauling, mixing and placing of winter sand be hereby received;
AND FURTHER THAT Council award the 2018 supplying, hauling, mixing and placing of winter sand tender to Harold Sutherland Construction Ltd. in the amount of $41,755.00 plus applicable taxes for Part A Sullivan Shop and $45,540.00 plus applicable taxes for Part B Holland Shop. Carried
13.8 CAO Clerk's Report 2018-20 Council Remuneration
The following motion was introduced;
Moved by: Brian Gamble
Seconded by: Elizabeth Thompson
That CAO Clerk's Report 2018-20 regarding Council remuneration be hereby received;
AND FURTHER THAT Council approve option for the upcoming 2019 remuneration and direct staff to bring forward the appropriate By-Law;
AND FURTHER THAT remuneration for the Township of Chatsworth Council be adjusted annually by the same Consumer Price Index applied to Township employees as set out in the Township's Personnel Manual. The following amending motion was put forward; Resolution 2018-21-16 Moved by: Scott Mackey Seconded by: Brian Gamble That CAO Clerk's Report 2018-20 be deferred to explore a further option at a higher tax rate to ensure that members of Councils net pay is not decreased. Carried
13.9 CAO Clerk's Report 2018-21 Final Assumption of Holland Centre Subdivision
Resolution 2018-21-17
Moved by: Shawn Greig
Seconded by: Brian Gamble
That CAO Clerk's Report 2018-21 regarding final inspection of Nor-Scott Subdivision be hereby received;
AND FURTHER THAT Council accepts the correspondence from GM Blue Plan and further accepts responsibility for the roadworks and ditches contained in Holland Centre Subdivision Plan 1093. Carried
13.10 CAO Clerk's Report 2018-22 Turkstra NEC Application
Resolution 2018-21-18
Moved by: Scott Mackey
Seconded by: Brian Gamble
That CAO Clerk's Report 2018-22 regarding an application for Niagara Escarpment on Development Permit for Part Lots 4 and 5, Concession 8 EGR be hereby received;
AND FURTHER THAT Council supports the application for a second dwelling on the subject lands. Defeated
A recorded vote was requested by Deputy Mayor Mackey. Councillor Gamble - No Councillor Greig - No Deputy Mayor Mackey - No Mayor Pringle - No
Councillor Thompson - No
Verbal Departmental Updates The CAO provided a verbal update on the following:
• New Provincial Government has cancelled Greenhouse gas funding for biodigester, however application costs will be covered The Operations Manager provided a verbal update on the following:
• Working on Sullivan Landfill (transfer station)
• Replacing road crossing culverts
Two (2) crews trimming trees
• Notice letters delivered to residents on Concession 6 and Sideroad 8 for road construction (pulverize hardtop) The Fire Chief provided a verbal update on the following:
• Fire ban issued July 5, 2018 remains in effect. Resolution 2018-21-19 Moved by: Elizabeth Thompson Seconded by: Scott Mackey That Township of Chatsworth Council extend the Council Meeting past curfew of 10:00p.m. Carried
14. Minutes From Committees and Local Boards:
14.1 Multi Municipal Long Term Care Working Group June 12, 2018 Minutes Resolution 2018-21-20 Moved by: Brian Gamble Seconded by: Shawn Greig That Township of Chatsworth Council hereby receive the Multi Municipal Long Term Care Working Group June 12, 2018 minutes. Carried
15. Approval of By-Laws
15.2 2018-53 Development Agreement (Township and Goodyear)
Resolution 2018-21-21
Moved by: Brian Gamble
Seconded by: Shawn Greig That By-law 2018-53 being a By-law to authorize the Mayor and Clerk to execute a development agreement between the Township of Chatsworth and Sharon Goodyear over property located at Part Lot 13, Concession 1. Division 2-3, being 316416 Highway 6, Township of Chatsworth be hereby read a first and second time. Carried
Resolution 2018-21-22
Moved by: Scott Mackey
Seconded by: Elizabeth Thompson
That By-law 2018-53 being a By-law to authorize the Mayor and Clerk to execute a development agreement between the Township of Chatsworth and Sharon Goodyear over property located at Part Lot 13, Concession 1. Division 2-3, being 316416 Highway 6, Township of Chatsworth be hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
Council resumed in closed session to continue discussions from the earlier closed session
Upon resuming in open session, Mayor Pringle confirmed that the only items discussed in closed session were the items listed on the Council agenda.
Resolution 2018-21-23
Moved by: Scott Mackey
Seconded by: Brian Gamble
That Township of Chatsworth Council hereby directs staff to proceed to provide the Joint Building Services (JBS) Group municipal members with notice of the Township of Chatsworth's intentions to exit the partnership as of December 31, 2018. Carried
A recorded vote was requested by Councillor Thompson.
Councillor Gamble - Yes
Councillor Greig - Yes
Deputy Mayor Mackey - No
Mayor Pringle - Yes
Councillor Thompson - No
16. Correspondence for Direction - None
17. Correspondence for Information - None
18. Notice of Motion - None
19. Notice Provision - None
20. Tracking Sheet - None
21. Other Business - None
22. Confirmatory By-law
Resolution 2018-21-24
Moved by: Shawn Greig
Seconded by: Brian Gamble
THAT By-law 2018-54 being a by-law to confirm all actions and proceedings of the July 18, 2018 Council Meeting be hereby read a first, second and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
23. Adjournment The Mayor adjourned the meeting at 11:20 p.m.
https://www.chatsworth.ca/minutes-and-agendas/21-%20July%2018,%202018.pdf
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