McLean County Property Committee met Sept. 5.
Here is the minutes provided by the committee:
Members Present: Chairman Josh Barnett, Members Jacob Beard, Lyndsay Bloomfield, Elizabeth Johnston, Logan Smith, Gerald Thompson, William Friedrich
Members Absent: None
Other Members Present: Chairman John McIntyre
Staff Present: Camille Rodriguez, County Administrator; Eric Schmitt, Assistant County Administrator; Cassy Taylor, Assistant County Administrator; Jessica Woods, First Assistant State’s Attorney – Civil Division; and Ms. Julie Morlock, Recording Secretary;
Department Heads/Elected Officials Present: None
Others Present: None
Chairman Barnett called the meeting to order and declared a quorum.
Chairman Barnett presented the minutes from the July 16, 2019 special meeting and August 1, 2019 regular meeting of the Property Committee for approval.
Motion by Smith/Thompson to approve the July 16, 2019 special meeting and August 1, 2019 regular meeting minutes of the Property Committee. Motion carried.
Under Appearances by Members of the Public Chairman Barnett welcomed Mr. Bill Kemp, Librarian from the McLean County History Museum. Mr. Kemp then provided the Committee with pictures and history of the Tuberculosis Sanitarium / Fairview Building including history of founders, raising taxes for the construction of the Fairview Building and treatment of tuberculosis, the architect of the building and uses of the building since its induction to present date. Chairman Barnett asked if there were any questions, hearing none, he thanked Mr. Kemp for his time.
Chairman Barnett presented for action a request to approve of 200 W. Front Street Building elevator modernization contract. Ms. Johnston asked about the tax exclusion. Mr. Schmitt explained we are tax exempt. Mr. Thompson asked about need for two elevators and how many people we have in the building. Mr. Schmitt explained with a five-floor building we need to have the two to make sure we are ADA compliant. Ms. Rodriguez went over departments in the building including the Health Department, Child Advocacy Center and CASA, the Regional Office of Education, Veterans Administration, FUSE and Triage, and Collaborative Solutions. She stated there could easily be 200 plus people in the building each day. Mr. Friedrich asked about payment terms and not giving final money before completion. Mr. Schmitt indicated he could talk to them about payment and have it changed to 10% at completion and build to 90%, as they get closer to completion. Mr. Friedrich also asked about timing on the project Mr. Schmitt indicated it would take about 2 months. Discussion about voting on it now or tabling.
Motion by Smith/Thompson to recommend approval of the 200 W. Front Street Building elevator modernization contract. Motion removed from floor.
Motion by Smith/Johnston to table to a Stand-up on September 17, 2019. Motion Carried.
Chairman Barnett presented for action a request to approve a Capital Improvement Agreement by and between the Public Building Commission and McLean County. Mr. Schmitt explained this was for a 10 year 0% interest loan to pay for the project and provided examples of other projects that utilized same type of loan.
Motion by Smith/Beard to recommend approval of a Capital Improvement Agreement by and between the Public Building Commission and McLean County.
Motion Carried.
Chairman Barnett presented for action a request to approve an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2019 Combined Annual Appropriation and Budget Ordinance General Fund 0001, Facilities Management 0041. Mr. Friedrich asked about the overage based on an estimate and if this was normal for projects. Mr. Schmitt indicated the original bid did not include modifications that needed to bring it up to code including electrical, fire alarm work and crane.
Motion by Friedrich/Bloomfield to recommend approval of an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2019 Combined Annual Appropriation and Budget Ordinance General Fund 0001, Facilities Management 0041.
Motion Carried.
Chairman Barnett presented for action a request to approve an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2019 Combined Annual Appropriation and Budget Ordinance (Facilities FF&E). Mr. Schmitt went over items purchased for the renovation covered under this request including radios for the duress buttons in the courtrooms.
Motion by Smith/Johnston to recommend approval an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2019 Combined Annual Appropriation and Budget Ordinance (Facilities FF&E). Motion Carried.
Ms. Rodriguez presented information about the Health Department utilizing a sunroom on the west side of the 200 W. Front Street Building. She stated that FUSE is utilizing some of the Health Department Storage area and so the Health Department would like to utilize the sunroom for emergency preparedness equipment and put film on the windows that would cover so the public would not be able to see in. Ms. Johnston asked if any of the things stored would need climate control. Ms. Rodriguez indicated that it would be things that did not need climate control. Ms. Rodriguez also confirmed that the film would not advertise anything.
Ms. Rodriguez went over the positions filled report. Chairman Barnett asked if there was any other business; hearing none, he moved to the payment of invoices and transfers.
Chairman Barnett presented the bills from the Auditor in the amount of $219,167.09.
Motion by Beard/Thompson to approve payments of bills from the Auditor in the amount of $219,167.09.
Motion Carried
Chairman Barnett presented a Transfer for approval. Mr. Schmitt explained that GASB standards indicated that if replacement of existing equipment then it cannot be a capital asset so moved to maintenance.
Motion by Smith/Bloomfield to approval transfer. Motion Carried.
Chairman Barnett indicated that the Committee would next go on a tour of the Fairview Building and asked Chairman McIntyre to speak about the Fairview Building before they proceeded. Mr. McIntyre provided some history as to possible projects considered for the building since the building had been vacant. He indicated he would like the Committee to spend some extra time on this project as he felt something needed to be decided in the next several months, as he did not feel it needed to continue to stand empty. Mr. Barnett thanked him and said he had been involved in conversations about the charge to the Property Committee to help determine what should be done with the building. He stated there would be some presentations coming before the Committee in the next few months about possibilities.
The Committee then proceeded on a tour of the facility.
Chairman Barnett asked if there was any other business to come before the Committee; hearing none, he adjourned the meeting at 6:08 p.m.
https://www.mcleancountyil.gov/ArchiveCenter/ViewFile/Item/6912
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