McLean County Finance Committee met March 4.
Here is the minutes provided by the committee:
The Finance Committee of the McLean County Board met on Wednesday, March 4, 2020 at 4:30 p.m. in Room 400 of the Government Center, 115 East Washington Street, Bloomington, IL.
Members Present: Chairman Jim Soeldner, Members Catherine Metsker, Chuck Erickson, Laurie Wollrab, Carlo Robustelli, Jacob Beard and Josh Barnett
Members Absent: None
Other Members Present:
Staff Present: Ms. Camille Rodriguez, County Administrator; Ms. Jessica Woods First Assistant Civil State’s Attorney; Ms. Julie A. Morlock, Recording Secretary;
Department Heads/Elected
Officials Present: Ms. Becky McNeil, Treasurer, Ms. Marshell Thompson, McLean County Animal Control; Ms. Jessica McKnight, Health Department Administrator; Ms. Kathy Michael, McLean County Clerk
Others Present: Mr. Dion McNeal
Chairman Soeldner called the meeting to order at 4:30 PM.
Chairman Soeldner presented the Minutes of the January 21, 2020 special meeting and February 5, 2020 regular meeting of the Finance Committee for approval.
Motion by Robustelli/Wollrab to approve the Minutes of the January 21, 2020 special meeting and February 5, 2020 regular meeting of the Finance Committee.
Motion carried.
Chairman Soeldner confirmed there were no members of the public or employees.
Ms. Marshell Thompson, Director, Animal Control Program presented her monthly reports and updates on events. She thanked Tim Daugherty and facilities staff for work they have been doing at the facility. Chairman Soeldner asked if there were any questions, hearing none, he thanked her.
Ms. McNeil presented her monthly reports. She went over the Summary of Tax Revenue including sales tax and shared sales tax. She stated in follow up to the discussion last month about cannabis revenue, they do not know how the Illinois Department of Revenue is going to provide a break down, but they will start receiving the transfers in April. She indicated she would bring updates as she receives them. Ms. McNeil went over the Motor Fuel Tax revenue and Property Tax invoices and dates for first installment. She went over the monthly investment report and the Federal Reserve lowering the rate. Ms. McNeil summarized the Blue Cross Blue Shield Report and compared numbers from last year. She then went over the Nursing Home Fund report for 2019 including revenue and expenses as well as the numbers for January 2020. Mr. Robustelli stated that at Health Committee there had been a discussion about account receivables where they learned that some of the account’s receivables had been paid but books had not been adjusted and asked if she was aware of that. Mr. McNeil indicated she was not part of that process. Ms. McNeil indicated she receives notices when something needs to be written off. Ms. McNeil questioned when payment came in if it was to satisfy a receivable that had already booked or not booked and stated she would follow up with the Nursing Home. Mr. Soeldner asked her to confirm it would not affect the cash position. Ms. McNeil confirmed it would not.
Mr. Beard stated the debt will become bad if we are not actively collecting it, such as when an individual passes and then estate closes. Ms. McNeil indicated each department has an account staff to track and monitor payments coming in, so the Treasurer’s office does not get into the detail of their financial operations. Ms. Wollrab also indicated the Health Committee discussed an overpayment by Medicaid. Ms. Rodriquez stated that Administration thought the Nursing Home Staff was booking what they felt were over payments and at the Health Committee meeting found they were not doing that. She stated she understood part of the problem was the State system was not updated regularly but felt we should be able to set aside funds to make sure we are able to make payments when the State sends us overpayment requests. Ms. Wollrab stated that understanding the intricacies of each individual department is the benefit of having a decentralized accounting system like we do so would expect each department and particularly the nursing home to be on top of the details, so glad we are underscoring what needs to happen.
Ms. McNeil indicated her department reaches out to each department to ask them if there are receivables from the previous year that need to be booked. She stated she would reach out to them to make sure she had amounts that needed to be estimated as revenues or expenses. Mr. Robustelli stated he brought it up just to make sure everyone was aware. He stated that being on both the Health Committee and Finance Committee put him in two different roles, and feels we are coming to a point where we do not have a lot of time to know for sure what we do and do not have and can or cannot do.
Motion by Barnett/Metsker to accept and place on file the County Treasurer’s Monthly Financial Reports.
Motion Carried.
Ms. Kathy Michael, County Clerk presented for action a request to approve an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2020 Combined Annual Appropriation and Budget Ordinance for the County Clerk Elections Department. Ms. Michael indicated a printer broke, but the Information Technologies Department was able to price two printers for the same costs, which would allow them to have a back-up for printing ballots.
Motion by Barnett/Metsker to recommend for approval an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2020 Combined Annual Appropriation and Budget Ordinance for the County Clerk Elections Department.
Motion Carried.
Ms. Michael presented her monthly reports. Ms. Wollrab asked for an update on early voting. Ms. Michael indicated they started at ISU on Monday and numbers seem to be picking up there daily. She indicated with ISU, Eastland Mall and the Government Center they are at about 1,400 early voters which is about average. She also indicated they have about 500 votes by mail ballots received with about 1,500 still outstanding which is also about the normal. Ms. Michael indicated the iPad are working well and have sped up the process. Mr. Soeldner asked about the Automatic Voter Registration and if there was any new information. Ms. Michael indicated they had a meeting in Springfield and Secretary of State and Department of Motor Vehicle feel they have addressed the problems. Chairman Soeldner asked if there were any additional questions, hearing none, he thanked her.
Chairman Soeldner indicated that Ms. Michelle Anderson, the McLean County Auditor had nothing to report.
Ms. Camille Rodriguez, County Administrator presented for action a request to approve the critical hire requests received. Ms. Wollrab asked about the step being requested by the Sheriff. Ms. Woods indicated part-time positions can be started at any step as long as the amount stays within that part-time line budget. Ms. Woods indicated if it is an impacted position and full time it can start up to step 40. Ms. Wollrab asked if this position is being paid more than if it was a full-time position in an hourly rate. Ms. Woods indicated she was not sure of that answer. Mr. Robustelli asked if it is hard to fill this position which might be a reason to pay more for this position. Ms. Rodriguez indicated she was not certain but felt it might be more about being on-call as these positions are to be ready to fill-in when a full-time screener cannot be at work. Ms. Wollrab asked if we have on-call pay. Ms. Rodriguez indicated we do not have on-call pay for part-time employees.
Motion by Robustelli/Beard to recommend approval of critical hire requests. Motion Carried. Member Wollrab opposed.
Ms. Camille Rodriguez, County Administrator presented for action a request to approve a Resolution of the McLean County Board to Obtain a Commerce Bank Credit Card Account. Ms. Rodriguez indicated this was to remove individuals who no longer work for the County and add individuals currently in the County Administration office and the Treasurer’s office to assist the Auditor to make changes or discuss accounts with Commerce Bank.
Motion by Barnett/Wollrab to recommend approval of Resolution of the McLean County Board to Obtain a Commerce Bank Credit Card Account.
Motion Carried.
Ms. Camille Rodriguez, County Administrator presented for action a request to approve Resolution Transferring Monies from the Working Cash Fund 0002 to the F.I.C.A./Social Security Fund 0130 and the IMRF Fund 0131, Fiscal Year 2020. Ms. Rodriguez indicated this, and the next two items are transactional items to transfer funds to continue operations until our first collection of property taxes.
Motion by Beard/Wollrab to recommend approval of Resolution Transferring Monies from the Working Cash Fund 0002 to the F.I.C.A./Social Security Fund 0130 and the IMRF Fund 0131, Fiscal Year 2020.
Motion Carried.
Ms. Camille Rodriguez, County Administrator presented for action a request to approve an Ordinance Transferring Monies from the Health Department Fund 0112 to the Persons with Developmental Disabilities Fund 0110, Fiscal Year 2020 and an Ordinance Transferring Monies from the County General Fund 0001 to Children’s Advocacy Center Fund 0129 and Tort Judgment Fund 0135 and the Emergency Telephone System Board Fund 0450 for Fiscal Year 2020. Ms. Rodriguez indicated these were the same as the previous action item.
Motion by Barnett/Wollrab to recommend approval of an Ordinance Transferring Monies from the Health Department Fund 0112 to the Persons with Developmental Disabilities Fund 0110, Fiscal Year 2020 and an Ordinance Transferring Monies from the County General Fund 0001 to Children’s Advocacy Center Fund 0129 and Tort Judgment Fund 0135 and the Emergency Telephone System Board Fund 0450 for Fiscal Year 2020.
Motion Carried.
Ms. Camille Rodriguez, County Administrator presented for action a request to approve Collective Bargaining Agreement by and between McLean County Board and McLean County Sheriff and the Illinois Fraternal Order of Police Labor Council Representing McLean County Correctional Officers, Correctional Sergeants, Control Operators. Ms. Woods handed out a copy of the Agreement and indicated this went to arbitration on four issues and the agreement before them was the contract determined by the Arbitrator. She indicated the Arbitrator ruled in our favor on the wages and sick leave policy and in favor of the Union on Drug and Alcohol policy as the Union asked that it be put in the Agreement and not keep it separately and that demotions could be appealed to the Merit Commission. Ms. Woods went over wages awarded. Mr. Beard asked why section 5.2 was struck out. Ms. Woods indicated the Fair Share provision was removed as the Courts declared you cannot be forced to be in the Union. Mr. Beard asked if we administer the dues. Ms. Woods indicated we are authorized to deduct dues, but the requests for that must go through the Union. Ms. Wollrab asked if we would have retroactive dues to pay and if so when those were to be paid. Ms. Woods confirmed and stated it would occur in the next couple of pay periods. Ms. Metsker asked if they were lump sum. Ms. Woods indicated they would get a separate check. Ms. Metsker asked who administers retirement benefits and if we would be responsible for the growth that did not take place. Ms. Woods stated that IMRF administers and no we are not responsible for the growth. Mr. Barnett questioned the drug and alcohol policy wording. Ms. Woods indicated that was the Union’s proposed language.
Motion by Robustelli/Beard to recommend approval of Collective Bargaining Agreement by and between McLean County Board and McLean County Sheriff and the Illinois Fraternal Order of Police Labor Council Representing McLean County Correctional Officers, Correctional Sergeants, Control Operators.
Motion Carried.
Ms. Rodriguez presented her report on recent employment activities. Chairman Soeldner asked if there were any questions, hearing none, he thanked her.
Chairman Soeldner presented the Finance Committee with bills for review and approval as transmitted by the County Auditor.
Motion by Metsker/Wollrab to approve the presented transfer and bills with prepaid total and fund total amount of $1,409,884.75.
Motion carried.
Chairman Soeldner asked if there was anything else, hearing nothing he adjourned the meeting at 5:21p.m.
https://www.mcleancountyil.gov/ArchiveCenter/ViewFile/Item/7215
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