City of Lexington City Council met Sept. 8.
Here is the minutes provided by the council:
The meeting was called to order at 7:00 PM via remote session by Mayor Dean with council members Dawn Hanafin, Rick Kline, Kyle Merkle, Brad Poindexter, Ron Legner and Matt Steffen present. Kelly Lay and Greg Steffen were not present at roll call.
Staff members present were Chief Williamson, Sergeant Wilkins, Dan Lush, Perry Mayer, Samantha Walley and Vicki Moreland.
Scott Bryant was not in attendance, but supplied information regarding the status of his projects. The 2020 sanitary project has been completed and there are piles of rock to be used for culvert head walls which will be outsourced by Dan Lush.
The vactor truck is scheduled for power steering box replacement/repairs tomorrow, and Gibson City will be contacted for backup if needed during repairs.
Mark Bingham with Chastain Engineering is writing up a new proposal regarding the l& I study for the areas south of 1-74, with plans to get started within the next two weeks.
The sewer plant sludge permit expires next year around June and proposals will be obtained from Donohue in the next 2 to 3 weeks. The documents need to be turned into the IEPA 180 days prior to the expiration date.
Dan Lush reported that the Meadowlane project was in progress with 14 driveway culverts having been installed on the East side and 15 more planned for the West Side. He stated that Mediacom had been contacted to move pedestals and lines that were in the way.
Perry Mayer stated that they were working on keeping ahead of issues at the Water Plant and changing out meters when safety allowed.
Chief Williamson stated that two Police applicants had been interviewed earlier in the day. Neither applicant was certified, but both were acceptable to the review board. Next a conditional offer will be made followed by the psychological test. There are two spots available in PTI in October. He also stated that he was in the process of obtaining bids for a new Police squad. Chief stated that the Police contract would be up in April 2021 and asked for Council to weigh in.
Chief Williamson stated that he felt the Police Department budget was charged too much for the Ancel Glink legal invoice. He feels the amount charged to PD should be about $900.
Samantha reported that she had met with Mayor Dean and Sergeant Wilkins to discuss issues regarding the Code Compliance position. Sergeant Wilkins is in the process of working on an updated job description for the position. Samantha asked for Council input regarding implementation of the changes in September/October when completed or if the Council prefers it to be included as part of the contract negotiation. Council response was to implement the job description into the contract negotiation process.
Samantha responded to Chief Williamson's request to change the breakdown regarding the Ancel Glink legal invoice. She stated that the rationale of the breakdown was the result of the findings of the investigation.
The Regular Meeting Minutes from August 17, 2020 were pulled from the consent agenda to be voted on separately. Motion was made by Dawn and seconded by Kyle for approval of the August 17 Minutes. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Dawn and seconded by Kyle for approval of the September 8, 2020 invoices, with the Ancel Glink invoice removed, and Payroll for the period ending August 28, 2020 totaling $43,645.14. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter yes, Ron Legner-abstain, Matt Steffen-yes, Greg Steffen-yes. Motion carried 6 yeas, 0 nays, 1 abstain.
Motion was made by Rick and seconded by Greg to approve the Ancel Glink invoice totaling $3,563.58 with changes. The $2340.00 portion in question that has been taken from the police legal line item would be split between police at $1170.00 and Administration at $1170.00. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-no, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 6 yeas, 1 nay.
Ordinance No. 20-09-01-50, An Ordinance Approving City of Le Roy Certification And Participation In Local CURE Program For Financial Reimbursement Purposes Related To The COVID-19 was passed on a motion made by Rick and seconded by Dawn. Roll call: Dawn Hanafin yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 7 yeas, 0 nays.
Motion was made by Ron for approval of the base bid from Area Disposal for the 2020-2023 refuse and recycle collection services for the City of Le Roy. Second was made by Rick. Ron amended his motion to include an annual electronics recycle pickup. Rick was not ok with the addition of the electronics recycle due to the cost. Rick rescinded his second to the motion. After council discussion regarding the cost of the electronics recycle, Ron amended his motion to approve the Base Bid of Area Disposal for the 2020-2023 refuse and recycle collection services for the City of Le Roy which includes weekly refuse pickup and twice monthly recycle pickup. Rick seconded the motion. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 7 yeas, O nays.
Mayor Dean stated that he had received responses from Mark Haeffele and Sherri Masters regarding the request for a real estate agent to market and sell City-owned surplus properties within statutory limitations. Motion was made by Dawn and seconded by Brad to approve Sherri Masters. After Council discussion it was suggested that both agents be contacted for specifics. Dawn made the motion to table selection of real estate agent, with a second by Rick. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 7 yeas, O nays.
Ordinance No. 20-09-02-51, Placement Of Six Month Moratorium On Business Operations Requirements Pursuant To Title 10, Chapter 7, Article A, Section 2 Of The Le Roy City Code was passed on a motion made by Greg and seconded by Dawn with a plan to re-visit in 6 months. Roll call: Dawn Hanafin-yes, Rick Kline-yes, Kyle Merkle-yes, Brad Poindexter-yes, Ron Legner-yes, Matt Steffen-yes, Greg Steffen-yes. Motion carried 7 yeas, 0 nays.
In Old and New Business Rick asked if the City was participating in the Payroll Tax Deferment. Sam stated that the City was not participating unless/until guidance was received from the Treasury department.
Dawn asked Perry to explain the City/Property owner responsibility regarding water line issues. Perry stated that the ordinance reads that issues on the property owner's side of the property line is their responsibility and anything at the curb stop would be determined by what side of the curb stop the issue was on. Regarding the contact Dawn received by a specific property owner, Perry stated that they needed to let the water department know when the line was exposed so it could be inspected to determine responsibility.
Brad asked what the status was regarding bid documents for the water treatment plant upgrade. The IEPA permit has been submitted. The Engineers had met with the water department last week to determine details about controls for the bid.
Motion was made by Dawn and seconded by Brad to adjourn the regular council meeting at 7:50 PM.
https://www.leroy.org/file/2137/20200925105325022.pdf
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