McLean County Finance Committee met June 2.
Here are the minutes provided by the committee:
The Executive Committee of the McLean County Board met at 4:30 p.m. in Room 400, Government Center, 115 E. Washington Street, Bloomington, Illinois.
Members Present: Chairman John McIntyre and Members Chuck Erickson, Laurie Wollrab, Catherine Metsker, Randall Martin, Susan Schafer, Josh Barnett, and George Wendt
Members Absent: Member Jim Soeldner
Other Board Members Present:
Staff Present: Cassy Taylor, Assistant County Administrator, Cathy Dreyer Assistant County Administrator; Chris Spanos, First Assistant State’s Attorney – Civil Division, Julie Morlock, Recording Secretary;
Department Heads/Elected Officials Present: Craig Nelson, Information Technologies Director.
Others Present:
Chairman Metsker called the meeting to order at 4:30 p.m. and declared a quorum.
Chairman Metsker presented the Minutes of May 5, 2021 regular meeting of the Finance Committee for approval.
Motion by Friedrich/Barnett to approve the May 5, 2021 regular meeting minutes of the Finance Committee.
Motion carried.
Chairman Metsker confirmed there were no members of the public to appear before the Committee.
Marshell Thomson of Animal Control presented her monthly report. Chairman Metsker asked about future events. Thompson went over upcoming event on June 19th from 11 a.m. to 4:00 p.m. at Rader Family Farms. Chairman Metsker asked if there were any questions or comments, hearing none she thanked her.
Michelle Anderson, McLean County Auditor presented for action the presentation, acceptance and placement on file of the Popular Annual Financial Report (PAFR), the Comprehensive Annual Financial Report both for Fiscal Year Ended December 31, 2020. Anderson indicated that they had not received the Single Audit Report for Fiscal Year Ended December 31, 2020. Anderson provided highlights of the PAFR including decreased revenues and expenses and increased EAV. She also highlighted some major accomplishments for McLean County in 2020. Chairman Metsker stated she has always appreciated this summary as it is very easy for constituents. Member Erickson thanked her for PAFR and stated he too uses this document to help constituents understand how their taxes are spent. Member Wollrab asked about Rivian not being one of the top employers. Anderson confirmed numbers she pulled did not show them as top 15. Member Friedrich also thanked her for the report. Anderson provided information about GASB standards and how it affected the CAFR. She went over some changes from the previous year. (Attachment A are Anderson’s notes)
Hope Wheeler provided a presentation on the CAFR (Attachment B is a copy of presentation).
Member Thompson asked if material is based on percentage of total. Wheeler confirmed. Chairman. Metsker asked if there were different criteria for each fund. Wheeler stated there were not. Member Friedrich asked about a management letter that might show what we might want to improve on. Wheeler stated items were cleared up last year and that recommendations this year were made orally to staff. Chairman Metsker asked if Committee wanted to have that in writing in the future. The Committee confirmed they would like it in writing in the future.
Anderson stated that the fact that we had not received the single audit was not a reflection on things that the staff of the County have done, but federal government issuing funds and needing to provide standards for those funds. Anderson thanked Cathy Dreyer for her assistance.
Motion by Erickson/Wollrab to recommend acceptance and placement on file of the Popular Annual Financial Report (PAFR),
Motion Carried.
Motion by Thompson/Friedrich to recommend acceptance and placement on file of the Comprehensive Annual Financial Report.
Motion Carried.
Anderson presented her quarterly report to the Committee. Chairman Metsker asked if there were any questions; hearing none, she thanked her.
Rebecca McNeil, McLean County Treasurer presented for action a request to approve Resolution Authorizing the County Board Chair to Surrender/Cancel Tax Sale Certificate of Purchase.
Motion by Barnett/Thompson to recommend approval of Resolution Authorizing the County Board Chair to Surrender/Cancel Tax Sale Certificate of Purchase.
Motion Carried.
McNeil presented her monthly reports. McNeil went over summary of tax revenue including sales revenue. She then went over property tax revenue and Motor Fuel Tax Fund revenue. McNeil went over the investment report noting rates were still low. McNeil then went over the Blue Cross Blue Shield report and the nursing home report providing year to date amounts for expenses and revenues. (Attachment C are the Treasurer’s Reports)
Motion by Thompson/Friedrich to accept and place on file the County Treasurer’s Monthly Financial Reports.
Motion Carried. Roll call vote –all members present voted yes including the Chairman.
Kathy Michael, County Clerk presented for action a request to approve an Illinois State Board of Elections Voter Registration State Grant 2021 Acceptance Agreement and Addendum.
Motion by Barnett/Wollrab to recommend approval of an Illinois State Board of Elections Voter Registration State Grant 2021 Acceptance Agreement and Addendum.
Motion Carried.
Michael presented for action a request to approve an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2021 Combined Annual Appropriation and Budget Ordinance for General Fund 0001, County Clerk 0005 Elections 0006.
Motion by Wollrab/Friedrich to recommend approval of an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2021 Combined Annual Appropriation and Budget Ordinance for General Fund 0001, County Clerk 0005 Elections 0006.
Motion Carried.
Michael presented her reports. She stated she wanted to give them a heads up they would need all new election equipment. Chairman Metsker asked if there were any questions; hearing none, she thanked her.
Camille Rodriguez County Administrator presented for action a request to approve an agreement with the US Department of the Treasury to receive funds from the Coronavirus Local Fiscal Recovery Fund. Chairman Metsker asked if staff had gone through this to make sure we meet guidelines. Rodriguez stated they are waiting on more guidance but would follow all guidelines and requirements provided to them. Chairman Metsker asked that any amounts approved by other committees be presented to the Finance Committee under items for information.
Motion by Friedrich/Barnett to recommend approval of an agreement with the US Department of the Treasury to receive funds from the Coronavirus Local Fiscal Recovery Fund.
Motion Carried.
Rodriguez presented for action a request to approve an amendment to the Impacted Positions List. She went over requests for Regional Planning and Facilities Departments. Member Wollrab stated she would not support this any longer as she felt a salary study was needed. Rodriguez stated she agreed but this was a temporary change to assist these departments until study is completed. Taylor provided difference in rate in per hour. Member Friedrich asked Member Wollrab to clarify request for salary study and not supporting impacted positions list. Member Wollrab stated adding positions to the impacted positions list has been going on for years and is a bandage on a larger situation. Chairman Metsker stated she agreed with Member Wollrab but felt the fix would take time and she wanted to assist the departments now. She further stated she believed the current administration was working to fix the situation. Member Thompson stated we also needed to keep in mind we live in a prosperous county. Member Erickson stated that because we live in a prosperous county he did not feel we always needed to raise taxes.
Motion by Thompson/Friedrich to recommend approval of an amendment to the Impacted Positions List.
Motion carried. Ms. Wollrab voted against.
Chairman Metsker presented the Finance Committee with bills in the amount of $994,668.59 for review and approval as transmitted by the County Auditor.
Motion by Wollrab/Erickson to approve the presented bills with prepaid total and fund total amount of $994,668.59
Motion carried.
Chairman Metsker asked if there was anything else, hearing nothing she adjourned the meeting at 6:01 p.m.
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