McLean County Times

Saunemin Community Consolidated School District 438 Board of Education met Sept. 9.

Here is the agenda provided by the board:

The Agenda for the Meeting is as follows:

1. Call to Order

a. Roll Call

b. Pledge of Allegiance

2. Public Recognition (Strategic Priority #6: Community Engagement and Communication)

a. Public Hearing

i. FY 26 Budget Hearing

3. Motion to Approve the Consent Agenda that includes the following: (Strategic Priority

#3: Finances that Support Student Learning)

a. Minutes from the following meetings: August 9th, 2025, meeting

b. Payroll, bills, and financials for the month of August 2025

c. Treasurer’s Report for the month of June and August 2025

4. Superintendent’s Report

5. Assistant Principal/Athletic Director’s Report

6. Action Items

a. Approve FY 26 Budget as presented

b. Approve Mack and Associates renewal proposal for three years

c. Approve the following Extracurricular Stipend positions

i. Scholastic Bowl Coach: Peter van der Bijl

ii. Student Council Sponsors: Dave Todino/Hayley Beyers

iii. Digital Learner: Hayley Beyers

iv. Testing Coordinator: Amber Christensen

v. Music: Peter van der Bijl

vi. Safety Patrol(2 stipends) Danny Irish/Peyton Cheek

vii. Book Fair: Amber Christensen

viii. First Year Mentors: Lisa Doughan and Michelle Studholme

d. Approve Technology Stipend: Julie Sancken

e. Approve National Junior Honor Society Sponsors: Hayley Beyers/Julie Sancken

7. Old Business

8. New Business

a. Board Policy updates first reads

i. Policy revisions or changes

1. 2:80: Board Member Oath and Conduct

ii. Board Policy 5-year reviews

1. 1:10: School District Legal Status

2. 1:20: District Organization, Operations, and Cooperative Agreements

3. 1:30: School District Philosophy

4. 2:10: School District Governance

5. 2:130: Board-Superintendent Relationship

6. 2:240: Board Policy Development

7. 3:30: Chain of Command

8. 4:50: Payment Procedures

9. 4:55: Use of Credit and Procurement Cards

10. 4:180: Pandemic preparedness: management; and Recovery

11. 7:40: Nonpublic School Students, Including Parochial and Home-Schooled Students

12. 7:90: Release During School Hours

13. 7:130: Student Rights and Responsibilities

14. 7:140: Search and Seizure

15. 7:300: Extracurricular Athletics

16. 7:325: Student Fundraising Activities

17. 8:80: Gifts to the District

iii. Exhibit 5-year reviews

1. 2:120: Website Listing of Development and Training Completed by Board Members

2. 2:125: Resolution to Regulate expense Reimbursements

3. 2:220 E4: Open Meeting Minutes

4. 2:220 E7: Access to Closed Meeting Minutes and Verbatim Recordings

5. 2:220 E9: Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration

6. 2:240 E1: PRESS Issue Updates

7. 2:240: E2: Developing Local Policy

8. 2:250 E3: Recurrent Requestor Notification

9. 3:30 E: Organization Chart for Administration

10. 4:15 E1: Letter to Employees Regarding Protecting the Privacy of Social Security Numbers

11. 4:15 E2: Statement for Purpose of Collecting Social Security Numbers

12. 4:15 E3: Statement for Employee Manual or District Website Describing the District’s Purpose for Collecting Social Security Numbers

13. 5:125 E: Employee Receipt of Board Policy on Personal Technology and Social Media

14. 5:170 E1: Request to Reprint or Adapt Material

15. 5:190: E2: Notice to Parents When Their Child is Assigned To or Has Been Taught for at Least Four Straight Weeks By a Teacher Does Not Meet Applicable State Certification/Licensure Requirements

16. 5:190 E3: Letter to Teacher Who does Not Meet Applicable State Certification/Licensure Requirements

17. 6:235 E5: Children’s Online Privacy Protection Act

18. 7:140 E: Letter to Parents/Guardians regarding the Right to Privacy In the School Setting Act

19. 7:280 E2: Reporting and Exclusion Requirements for Common Communicable Diseases

20. 8:95 E2: Verification of School Visitation

iv. Administrative Procedures 5-year review

1. 1:20 AP: Checklist for Handling Intergovernmental Agreement Requests

2. 2:200 AP: Types of School Board Meetings

3. 3:70 AP Succession Plan

4. 4:120 AP Food Services; Competitive Foods; Exemptions

5. 4:170 AP5: Unsafe School Choice Option

6. 4:175 AP1: Criminal Offender Notification Law; Screening

7. 4:180 AP2: Pandemic Influenza Surveillance and Screening

8. 4:180 AP3: Grant Flexibility: Payment of Employee Salaries During a Pandemic

9. 5:170 AP 1: Copyright Compliance

10. 5:170 AP2: Seeking Permission to Copy or Use Copyrighted Works

11. 5:170 AP3: Instructional Materials and Computer Programs Developed Within the Scope of Employment

12. 5:240 AP: Suspensions

13. 6:120 AP4: Care of Students with Disabilities

14. 6:190 AP: Eligibility for Participation in Extracurricular Activities

15. 6:250 AP: Resource Persons and/or School Volunteers; Screening

16. 7:240 AP2/E1: Consent to Participate in Extracurricular Drug and Alcohol Testing Program

17. 8:30 AP: Definition of Child Sex Offender

9. Closed Session

10. Adjournment

https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/3780/Saunemin/6017117/Board_Agenda_September_2025.pdf