Village of Heyworth Board of Trustees met Sept. 2.
Here are the minutes provided by the board:
Meeting Called To Order by Mayor Zalucha at 6:30pm.
Roll Call: A Quorum of the Village Board was present during the following roll call of Trustees taken by the Village Clerk:
Trustee Flubacker P Trustee Lautenberg P
Trustee Strunk P Trustee Brown A
Trustee Girdler P Trustee Sheppard A
PLEDGE OF ALLEGIANCE GIVEN BY: Eric Jones
REPORT FROM THE MAYOR:
Mayor Zalucha discussed the appointment of Jim Monteggia.
Trustee Sheppard entered at 6:33pm.
2021-35 (Lauterberg, Girdler) Resolution appointing Jim Monteggia to the Heyworth Planning Commission. 5-yes. 0-no. [Motion Carried]
The clerk swore Mr. Monteggia in for Planning Commission.
REPORT FROM CLERK - STACY SHOEMAKER:
No report.
REPORT FROM OFFICE MANAGER-STACY SHOEMAKER:
No report.
REPORT FROM CHIEF GERIETS:
Officer Eric Jones reported to the board that Chris Chambers has been hired as a part time officer and will be starting training next week.
REPORT FROM CODE COMPLIANCE-DAVE SHAFER:
David Shafer reported there have been no new permits issued since last meeting.
Reported there have been 27 total permits issued to date with a total value of approximately $1.4 million. Reported the weeds have been taken care of by the Dollar Store.
REPORT FROM PUBLIC WORKS -DAVID SHAFER:
Water:
David Shafer reported on the Tazwood Community Service.
Reported having a water leak on the service to 107 N Walnut Street, it scheduled for repair tomorrow.
Reported CUSI has delivered a test file to Neptune for the conversion to Neptune 360.
Reported the six month PFAF testing was done and have received results back.
Sewer:
Reported aerator #5 replacement has been delivered and will be assembled as time permits.
Reported having a large plug of wipes and other debris that showed up at the sewer plant and got stuck in the metering flume. This is why we ask that only the 3 P’s be flushed.
Reported completing repairs to the sewer line at 407 E Cole Street. A 5’ section of pipe was removed and replaced.
Reported staff was able to remove most of the mineral deposits from the line in Prairie Meadows that was shown in a picture last meeting. Hoerr Construction will attempt to grout the leaking joints tomorrow. Parks:
Centennial Park:
Reported playground mulch still has not been delivered.
Reported the pond has been re-opened.
Storm Sewer & Drainage:
Reported repairing a sinkhole in Joyce Ryburns yard. The sinkhole was from an old tile that is no longer in use but was never properly abandoned.
MFT and Streets:
Reported chip seal work is complete.
Reported repairing most of the road edges from the summer flooding.
Equipment and Staffing:
Reported the replacement for the gator should have been delivered in August, but no delivery date as of yet.
REPORT FROM ENGINEER-DAVID SHAFER:
David Shafer reported meeting with Jim Trotter, he is looking at platting the final portion of Hillside Subdivision this fall into next spring. He is currently working on pricing before he makes his final decision. Reported the Safe Routes to School Grant applications are due at the end of September. The school has submitted their information to us. There is an action item on the agenda tonight for this.
REPORT FROM TREASURER SUE GILPIN:
Absent.
REPORT FROM BUDGET OFFICER-GEOFF DODDS:
Geoff Dodds reported anticipating a draft being proposed for the FY 2022 budget likely at the second meeting in November to aid with the tax levy.
Discussed the 5-year budget. When the proposed FY 2022 Amended Budget is presented, we anticipate presenting a revise 5-year budget.
REPORT FROM ADMINISTRATOR-GEOFF DODDS:
Geoff Dodds reported having discussion with two additional banks about refinancing the 2009B Bonds. Reported on COVID-19 updates.
Reported having ongoing conversations with the developers of Groots.
Reported working on the OSLAD application for the grant.
Discussed the intergovernmental agreement with McLean County Animal Control.
Geoff Dodds reviewed the action items on the agenda for tonight.
Reported on the items that will be on the next regularly scheduled board meeting agenda.
REPORT FROM ATTORNEY-GEOFF DODDS:
No report.
PUBLIC COMMENT:
Jeannie Crossin and Pat Holhleutner discussed kids speeding up and down Kickapoo and Arrowhead. Wanting speed limit signs on the roads.
Ronald Gregory-501 Fulton St- discussed the work that was being done in front of his house. Dianne had her car detailed on June 9th and there is a grit on it now. Would like $150 per car to be detailed. Mayor reported that the board will discuss this in new business. Dianne told the board she has washed her car a couple of times and it is still on there.
ED&P-TRUSTEE GIRDLER:
No report. Would like to set up meeting for October 4th at 6:30pm.
HR-PR-TRUSTEE BROWN:
No report.
PARKS & INFRUSTRUCTURE-TRUSTEE FLUBACKER:
No report.
OLD BUSINESS:
None.
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 7.1-7.5
Motion (Sheppard, Strunk) to approve regular meeting minutes for August 5, 2021 as presented. All aye. [Motion Carried]
2021-47 (Lauterberg, Sheppard) Ordinance accepting and approving a three-year Intergovernmental Agreement by and between the Village of Heyworth and the County of McLean for animal control and the removal of domesticated animals from the Village of Heyworth. 4-yes. 1-no (Lauterberg). [Motion Carried]
2021-48 (Strunk, Girdler) Ordinance accepting and approving a three-year Intergovernmental Agreement by and between the Village of Heyworth and the County of McLean for animal control and the boarding of domesticated animals transported by Village of Heyworth employees. 5-yes. 0-no. [Motion Carried]
2021-36 (Lauterberg, Sheppard) Resolution approving an addendum for an alternate rain date for the “Market on Main’ event in the Village of Heyworth. 4-yes. 0-no. 1-abstain (Flubacker, due to her involvement with Market on Main) [Motion Carried]
2021-37 (Flubacker, Sheppard) Resolution approving support of and authorizing financial commitment to the Safe Routes to School Project for the Village of Heyworth. 5-yes. 0-no. [Motion Carried]
New Business:
The board discussed the situation on Fulton Street with the cars. David Shafer reported the guys cut concrete without water. The board is good with action item at the next meeting.
Geoff Dodds discussed training with IML and if the board would like any books from them to let staff know and we will order them.
Discussed the Karr Street project and outsourcing engineering for this project. The board is ok with this.
ADJOURNMENT: Motion: (Sheppard, Lauterberg) All aye. [Motion Carried] 7:32pm
https://cms8.revize.com/revize/heyworthil/Minutes/2021%20Minutes/Regular%20Meeting%20Minutes%209.2.21.pdf
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