Village of Heyworth Board of Trustees met Oct. 21.
Here are the minutes provided by the board:
Roll Call: A Quorum of the Village Board was present during the following roll call of Trustees taken by the Village Clerk:
Trustee Flubacker P Trustee Lautenberg P
Trustee Strunk P Trustee Brown P
Trustee Girdler P Trustee Sheppard P
PLEDGE OF ALLEGIANCE GIVEN BY: Trustee Strunk
REPORT FROM THE MAYOR:
Mayor Zalucha reported there will be no executive session this evening,
REPORT FROM CLERK - STACY SHOEMAKER:
No report.
REPORT FROM OFFICE MANAGER-STACY SHOEMAKER:
No report.
REPORT FROM CHIEF GERIETS:
No report.
REPORT FROM CODE COMPLIANCE-DAVE SHAFER:
David Shafer reported there have been no new permits issued since last meeting. There are two applications on my desk pending approval.
Reported there have been no updates on the IHDA grant until this is settled in court.
Reported on the Apex Energy. We obtained information on preliminary tower locations from Apex’s FAA filings, and there is nothing proposed within the 1.5 miles of the corporate limits at this time.
REPORT FROM PUBLIC WORKS -DAVID SHAFER:
Water:
David Shafer reported the water usage has been consistent to a bit lower with the cooler damper weather the last few weeks.
Sewer:
Reported completing smoke testing in the Sunset Acres subdivision. There were no major issues found, but a few minor issues have come up. Two residential properties were identified with potentially significant issues. Eleven manholes need sealing to the frame/chimney portion to prevent infiltration and three need sealing at lower joints and or where the pipe boot is. We plan to start smoke testing south of RT 136 next week. North lift station does not have the LED’s because it was not worth the investment. Now Ameren says bulbs are free so it would just take our time to install.
Parks:
Centennial Park:
Reported staff has discovered some electrical problems with the feed from the pavilion to the village restroom building. We have hired an electrician to address the issues we discovered.
Compost Facility:
Reported submitting a sample of 2019 material for lab testing so we can dispose of it.
Equipment and Staffing:
Reported the replacement for the gator should have been delivered in August, but no delivery date as of yet. Reported the salt shed rehab work is complete.
The candidate for the water supervisor position declined our offer.
Reported receiving a proposal from a alternative phone service provider that should save the village about $1,500 per year over multiple budget lines. This will be presented at the next meeting.
REPORT FROM ENGINEER-DAVID SHAFER:
David Shafer reported IDOT has the deed undergoing final review with it legal team and then will finalize the transfer of the 50’ strip off the end of Thomas Drive.
Reported having a requested proposals for engineering on Karr/Clarke/ Prairie Streets, we hope to have a proposal in front of the board on November 18th.
REPORT FROM TREASURER SUE GILPIN:
Absent.
REPORT FROM BUDGET OFFICER-GEOFF DODDS:
Geoff Dodds reported anticipating a draft being proposed for the FY 2022 budget likely at the second meeting in November to aid with the tax levy.
Discussed the 5-year budget. When the proposed FY 2022 Amended Budget is presented, we anticipate presenting a revise 5-year budget.
REPORT FROM ADMINISTRATOR-GEOFF DODDS:
Geoff Dodds reported submitting a request for a BDD amended agreement from our BDD consultants for Dowers but did not receive the information until yesterday.
Reported receiving documentation for the Prairie Meadows Subdivision and are working with our TIF consultants to validate and process the reimbursement request.
Reported contacting the interested party for annexation since the last meeting about our receptiveness to process with the annexation but have not heard anything further.
Reported much of time over the last two weeks in the office has been finalizing the annual audit. Overall, the process went well, there are only a couple of minor items to clean up from bookkeeping perspective between now and next year’s audit, and overall, our financial health seems to be effective.
Reported receiving the certification of the 2020 Census date from the Illinois Secretary of State. Our population is down to 2,791 from 2010 Census that was 2,841.
Reported receiving listing agreements from two interested realtors. The EDP Committee met and reviewed and recommends the approval of the listing agreement with Christine Sheppard of Coldwell Bank with allowance for dual agency representation.
Geoff Dodds reviewed the action items on the agenda for tonight.
Reported on the items that will be on the next regularly scheduled board meeting agenda.
REPORT FROM ATTORNEY-GEOFF DODDS:
Geoff Dodds discussed the proposed contract from Pyrotecnico for our 4th of July event.
PUBLIC COMMENT:
Barry Ohler-417 Fulton discussed drainage issues on Fulton and Boulder. 415 Fulton put up a fence with a berm on April 27th, 2020. Called the village and no one said anything about it. Turned in a FOIA for the fence permit and there was nothing on there about building a berm. Called several times and there has not been any follow up from the village. Barry has pictures of when the fence was being built with the earth dirt on their driveway to build the berm. David Shafer will look into and get back with Barry.
PARKS & INFRUSTRUCTURE-TRUSTEE FLUBACKER:
No report.
ED&P-TRUSTEE GIRDLER:
Reported having a committee meeting on Tuesday. The committee approved meeting minutes for October 19th and Geoff reported on all other items.
HR-PR-TRUSTEE BROWN:
Reported having a committee meeting on Tuesday. Committee reviewed and accident that happened with an employee and village property. Committee reviewed the presentation on the audit and voted 3-0 to forward to the board for consideration.
OLD BUSINESS:
None.
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 7.1-7.4
Tabled (Lauterberg, Girdler) Ordinance amending the Personnel Policy of the Village of Heyworth. All aye. [Motion Carried]
2021-49 (Strunk, Sheppard) Ordinance approving and authorizing the execution of a Professional Services Agreement for the 1st Amendment to Heyworth TIF District VI by and between Jacob & Kline, LTD and the Village of Heyworth, McLean County, Illinois. 6-yes. 0-no. [Motion Carried]
2021-42 (Lauterberg, Sheppard) Resolution approving a one-year contract with Pyrotecnico Fireworks, Inc for pyrotechnic displays for the Village of Heyworth 4th of July Celebration. 6-yes. 0-no. [Motion Carried] 2021-43 (Girdler, Strunk) Resolution approving the Fiscal Year 2021 Annual Audit for the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
New Business:
Mayor Zalucha discussed education and information items. Wanted to see if the board was interested in putting something new on the agenda after schedule of meetings for education and information topics. The board agreed.
Schedule of Meetings:
Village Board Meeting-November 4, 2021
ADJOURNMENT: Motion: (Sheppard, Lauterberg) All aye. [Motion Carried] 7:14pm
https://cms8.revize.com/revize/heyworthil/Minutes/2021%20Minutes/Regular%20Meeting%20Minutes%2010.21.21.pdf
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