Saunemin Community Consolidated School District 438 Board met Sept. 13
Here are the minutes provided by the board:
Call to Order
The meeting was called to order at 7:00 p.m. by President, Eric Johnson. Roll call was answered as indicated, followed by the Pledge of Allegiance. Others present included Superintendent, Mr. Gary Doughan, Assistant Principal, Michael McDermaid and Head Custodian, David Todino.
Public Recognition
a) Public Hearing for comments on the FY23 District Budget
b) Recognition of comments from the public
A Public Hearing was held to review FY23 District Budget. Superintendent, Gary Doughan, reviewed the FY23 District Budget. There were no comments from the public. After the public hearing was held, the board began its regular meeting.
Head Custodian, David Todino, reviewed some parking lot issues that are in need of repair. It was determined to switch the bus location pick up to the South Parking Lot effective October 1, 2022. This should slow down on the wear and tear of the parking lot area that needs repair.
Motion to approve/consent agenda from August 09, 2022 meeting:
a) Minutes from the August 09, 2022 meeting
Motioned by Bunting and Seconded by Stevenson
Aye: Stevenson, Bunting, Brown and Johnson
Abstain: Ludwig and Sancken
Motion carried 4-2
b) Payroll, Bills and Financials for the month of August 2022
Motioned by Ludwig and Seconded by Brown
Aye: Stevenson, Sancken, Bunting, Ludwig, Johnson and Brown
Motion carried 6-0
c) Approve Treasurer’s Report for August 2022
Motioned by Johnson and Seconded by Bunting
Aye: Brown, Ludwig, Johnson, Sancken, Bunting and Stevenson
Motion carried 6-0
Superintendent’s Report
● Discussed Fitness Center employment
● Video cameras have been ordered for the Gymnasium only
● Discussed the upcoming gymnastics event for Irish’s Gymnastic and rental fees
● Reviewed the TRS Supplemental Savings Plan
● Reviewed Boomgarden Trash Haul Proposal and discussed different options for trash services
● Discussed asbestos appraisals from Ideal Environmental
● TJ from Bushue suggested to get other bids to compare for a possibility of better rates for Property Casualty Insurance
● Grandparents Day Breakfast will be hosted on Wednesday, September 28, 2022 from 7:20-8:00 a.m.
Assistant Principal/Athletic Director
● To kickoff the school year there has been good energy in the building and the kids are happy
● The Final baseball game of the season was Monday, September 12, 2022. The baseball Coach Tyler Pullian did a great job and he plans to stick around to help make the program develop and grow
● Friday, September 16, 2022 is our Cross Country Invitational. We will be grilling pork chop sandwiches and quarter pound hot dogs from 4:30-6:30 p.m. The fee will be $5 per sandwich or hot dog and a bag of chips. We will have a drive thru pickup by the main entrance to the school for anyone in the community that would like to support the athletic program.
● Due to the large number of interest in the cheer program this basketball season, the cheer squads will be split into JV and Varsity. We will be using two different uniforms this season for the JV versus Varsity cheerleaders
● Basketball warm up shirts were discussed and will be looked into for future purchase
Action Items
a) Approve the following board policies:
i) 2:260: Uniform Grievance Procedure
ii) 4:60: Operation Services; Purchase and Contracts
iii) 4:110: Transportation
iv) 4:160: Environmental Quality of Buildings and Grounds
v) 4:165: Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
vi) 4:170: Safety
vii) 4:175: Convicted Child Sex Offender; Screening; Notifications
viii) 5:20: General Personnel; Workplace Harassment Prohibited
ix) 5:30: Hiring Process and Criteria
x) 5:50: Drug-and-Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
xi) 5:90: Abused and Neglected Child Reporting
xii) 5:100: Staff Development Program
xiii) 5:120: Employee Ethics; Conduct; and Conflict of Interest
xiv) 5:125: Personal Technology and Social Media; Usage and Conduct
xv) 5:150: Personnel Records
xvi) 5:200: Terms and Conditions of Employment and Dismissal
xvii) 5:220: Substitute Teachers
xviii) 5:250: Leaves of Absence
xix) 5:330: Sick Days, Vacation, Holidays, and Leaves
xx) 6:15: Instruction; School Accountability
xxi) 6:20: School Year Calendar and Day
xxii) 6:50: School Wellness
xxiii) 6:120: Education of Children with Disabilities
xxiv) 6:220: Bring your Own Technology Program; Responsible Use and Conduct
xxv) 7:30: Students; Student Assignment and Intra-District Transfer
xxvi) 7:80: Release Time for Religious Instruction/Observance
xxvii) 7:240: Conduct Code for Participants in Extracurricular Activities
xxviii) 7:250: Student Support Services
xxix) 7:260: Exemption from Physical Education
xxx) 7:310: Restrictions on Publications; Elementary Schools
xxxi) 7:340: Student Records
xxxii) 7:345: Use of Educational Technologies; Student Data Privacy and Security Motioned by Brown and Seconded by Bunting
Aye: Sancken, Bunting, Brown, Johnson, Stevenson and Ludwig
Motion carried 6-0
b) Approve Supplemental Savings Plan through Teachers’ Retirement System of The State of Illinois
Motioned by Sancken and Seconded by Ludwig
Aye: Bunting, Johnson, Ludwig, Brown, Stevenson and Sancken
Motion carried 6-0
c) Approve Employment of School Secretary Jennifer Wlos
Motioned by Brown and Seconded by Ludwig
Aye: Brown, Ludwig, Stevenson, Sancken, Bunting and Johnson
Motion carried 6-0
d) Approve FY23 District Budget
Motioned by Sancken and Seconded by Brown
Aye: Ludwig, Stevenson, Sancken, Bunting, Brown and Johnson
Motion carried 6-0
e) Approve Facilities Request for Irish’s Gymnastics to utilize the School Gymnasium and Cafeteria. Rental fee of $200 with a $50 Refund Deposit. Concessions Stand will be available and staffed by Saunemin Elementary Employees with all concession proceeds belonging to the school
Motioned by Sancken and Seconded by Stevenson
Aye: Stevenson, Sancken, Bunting, Ludwig, Johnson and Brown
Motion carried 6-0
f) Approve Extra Duty assignments for the 2022-2023 school year
i) AIMSWeb coordinator: Amber Christensen
ii) Cheerleading Sponsor: Carolyn Austin
iii) Digital Learners: Hayley Beyers; Miranda Stipp
iv) First year mentors: Brittany Masching, Shannon Roahrig, Michelle Studholme, Tiffani Tipton
v) Music: Caitlyn Ricketts
vi) National Junior Honor Society: Cindy Palen
vii) Scholastic Bowl: Miranda Stipp; Carolyn Austin
viii) Safety Patrol: Carolyn Austin; Danny Irish (2)
ix) Student Council: Miranda Stipp
x) Technology Coordinator: Julie Sancken
Motioned by Bunting and Seconded by Ludwig
Aye: Brown, Ludwig, Johnson, Bunting, Stevenson
Abstain: Sancken
Motion carried 5-1
Old Business
None
New Business
None
Motion to Adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, collective negotiating matters or deliberations concerning salary schedules for one or more classes of employees, student disciplinary cases.5 ILCS 120/2 (c),(1),(2)
Motioned by Brown and Seconded by Bunting to adjourn to closed session at 8:10 p.m. Aye: Brown, Ludwig, Johnson, Sancken, Bunting, Stevenson
Motion Carried 6-0
Motion to Return to Open Session
Motioned by Brown and Seconded by Stevenson to return to open session at 8:15 p.m. Aye: Sancken, Bunting, Brown, Johnson, Stevenson and Ludwig
Motion Carried 6-0
Adjournment
Motioned by Sancken and Seconded by Brown to adjourn the meeting at 8:15 p.m.
Aye: Bunting, Johnson, Ludwig, Brown, Stevenson and Sancken
Motion Carried 6-0
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