Village of Heyworth Board of Trustees met Sept. 1.
Here are the minutes provided by the board:
Roll Call: A Quorum of the Village Board was present during the following roll call of Trustees taken by the Village Clerk:
| Trustees
Trustee Flubacker P Trustee Lautenberg P Trustee Strunk P Trustee Brown P Trustee Girdler P Trustee Sheppard P |
REPORT FROM THE MAYOR:
Mayor Zalucha reported there will be an executive session tonight.
Mayor Zalucha introduced Mr. Holt. Mr. Hold shared with the board he will be opening Vogel Coffee Shop, it will have coffee and hard served ice cream with a drive thru.
REPORT FROM CLERK - STACY SHOEMAKER:
No report.
REPORT FROM OFFICE MANAGER-STACY SHOEMAKER:
No report.
REPORT FROM CHIEF GERIETS:
Chief Geriets reported that everyone should have the last two months of police reports in their packet. Reported the new police truck is here and totally outfitted.
REPORT FROM CODE COMPLIANCE-DAVE SHAFER:
David Shafer reported six permits have been issued since the last meeting. To date we have issued 28 permits with a total value of $3.5 million.
Reported the Pavlov Media Fiber Hut location has been finalized. They will locate at the South end of Stunkel Drive, near the Ameren Gas Substation.
Reported having a zoning hearing on August 22, these items are on the agenda for tonight.
REPORT FROM PUBLIC WORKS -DAVID SHAFER:
Water:
David Shafer the staff has begun working on the Water Main replacement on Karr Street. Reported the pump for Well #1 needs to be replaced, there is a proposal on the agenda for this work tonight. Reported on August 19th staff repaired a leaking service line at Prairie Meadows.
Reported on August 30th CCG hit another water service. Staff repaired it in about 2.5 hours.
Sewer:
Reported the dosing tank pumps have been installed.
Parks:
Reported barricades are scheduled to be installed to block off the North end prior to the trestle over the Kickapoo tomorrow.
Reported we have closed the handicapped stall at the concession stand bathrooms due to a leak and mold. Reported staff has updated the solid swings in Cobble Creek Park with rubber strap style swings. MFT and Streets:
Reported IDOT replaced signposts for two of the radar signs.
Equipment & Staff:
Reported we extended an offer to a potential water-sewer supervisor, we hope to hear from him next week. Reported working on proposal review for the 2520 replacement.
Reported we will be adding Malicious Domain Blocking and Reporting to our DNS routing to help prevent potential problems.
REPORT FROM ENGINEER-DAVID SHAFER:
David Shafer reported the Final Plat for 101 E Cleveland is on the agenda tonight.
Reported on the 2020 water main replacement. The project for award is on the agenda this meeting. Reported on the 2022 Karr Street Project and we are working on splitting the project and rebidding both parts separately.
REPORT FROM TREASURER SUE GILPIN:
Absent.
REPORT FROM BUDGET OFFICER-GEOFF DODDS:
Geoff Dodds reported we anticipate having discussion about items that are recommended or that are required for the Village operations at the end of this meeting.
Reviewed the 1st quarter of funds with the board.
REPORT FROM ADMINISTRATOR-GEOFF DODDS:
Geoff Dodds reported on COVID-19 and the CDC amendments to the guidelines.
Reported another section of the Elmwood Crossing strip center appears to have been leased and it appears there may be one unit remaining. There are also two ordinances on the agenda to approve right-of-way dedications from Groots to the Village.
Reported Heyworth Liquors has completed its improvements. We anticipate submittal for that reimbursement soon. Reported we have received a professional services agreement from Jacob & Klein to again amend our TIF VI and the amount was $15,000 and it is on the agenda tonight.
Reported we are currently working on the ITEP gran application.
Reported Pavlov continues installation in town.
Reported on Cyber Security with our liability insurance. We will incur some costs to get this process complete. Reported having a meeting with the school and Summer League prior to board meeting to discuss amendments to the Centennial Park Intergovernmental Agreement.
Geoff Dodds reviewed the action items on the agenda for tonight.
Reported on the items that will be on the next regularly scheduled board meeting agenda.
REPORT FROM ATTORNEY-GEOFF DODDS:
No report.
PUBLIC COMMENT:
None.
ED&P-TRUSTEE GIRDLER:
No report.
HR-PR-TRUSTEE BROWN:
No report.
PARKS & INFRUSTRUCTURE-TRUSTEE FLUBACKER:
No report. Need to schedule a parks meeting.
OLD BUSINESS:
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 7.1-7.12
Discussion on the request for 101 E Cleveland.
Findings and Fact:
1. The suitability of the subject property for uses authorized by the existing zoning. Trustee Sheppard- agree with the zoning board of appeals. 6-yes. 0-no.
Trustee Girdler stepped out at 7:08pm.
2. The length of time the property has remained vacant as zoned considered in the context of land development in the area. Trustee Lauterberg- brings property into compliance. 5-yes. 0-no. 3. The suitability of the subject property for uses authorized by the proposed zoning. Trustee Sheppard- agree with the zoning board of appeals. 5-yes. 0-no.
4. Compatibility with the existing land uses of nearby property. Trustee Sheppard- agree with zoning board of appeals. 5-yes. 0-no.
Trustee Girdler back in meeting 7:11pm.
5. Compatibility with existing zoning districts nearby property. Trustee Sheppard- agree with zoning board of appeals. 6-yes. 0-no.
6. The trend of development, if any, in the general area of the property in question, including changes, if any, which have taken place since the day the property in question was placed in its present zoning. Trustee Lauterberg- bringing property into compliance. 6-yes. 0-no.
7. Relative gain or hardship to the public as contrasted and compared to the hardship or gain of the individual property owner resulting from the approval or denial of the proposed zoning map amendment. Trustee Sheppard-beneficial to have properties in compliance in the Village. 6-yes. 0-no.
8. The adoption of such amendment is in the public interest and is not solely for the interest of the applicant. Trustee Sheppard-no advantage to property owner. 6-yes. 0-no.
Motion (Girdler, Strunk) to approve the standards of review. All aye. [Motion Carried]
Findings and Fact:
1. The particular physical surroundings, shape, or topographical conditions of the specific property involved is causing or will cause a particular hardship upon the owner of distinguished from a mere inconvenience or better use if the strict letter of the regulation were to be carried out. Trustee Flubacker- agree with the zoning board of appeals. 6-yes. 0-no.
2. The conditions and hardships upon which the application for variation is based are significantly greater than other applicable properties within the same zoning classification. Trustee Lauterberg- agree with the zoning board of appeals. 6-yes. 0-no.
3. The purpose of the variation is not based exclusively upon a desire to receive financial gain on the property. Trustee Girdler- agree with the zoning board of appeals. 6-yes. 0-no.
4. The alleged difficulty or hardship has not been created by any person presently having an interest in the property. Trustee Sheppard- agree with the zoning board of appeals. 6-yes. 0-no.
5. The proposed variation will not impair an adequate supply of light and air to adjacent property, substantially increase the danger of fire, or otherwise endanger the public safety, or substantially diminish or impair property values within the neighborhood. Trustee Sheppard-structures are existing and will not affect light or fire. 6-yes. 0-no.
6. The general purpose and intent of this title will be adhered to should the variance be granted. Trustee Lauterberg-bringing property into compliance. 6-yes. 0-no.
Motion (Lauterberg, Girdler) to approve the standards of review. All aye. [Motion Carried]
2022-46 (Sheppard, Lauterberg) Ordinance approving a zoning map amendment from R1-Single Family Residence to R2-Mixed Residence zoning and zoning variances to reduce the front yard setback and to reduce minimum lot size for 101 E Cleveland Ave, parcel 35-03-101-001, in the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
2022-47 (Girdler, Sheppard) Ordinance approving a final plat for the “AAO Subdivision” in the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
2022-48 (Strunk, Girdler) Ordinance approving a right-of-way plat and acceptance of dedication of right-of-way for parcel 35-04-100-013 in the Village of Heyworth. 6-yes.0-no. [Motion Carried]
2022-49 (Lauterberg, Sheppard) Ordinance approving a right-of-way and acceptance of dedication of right-of-way for parcel 35-05-200-001 in the Village of Heyworth. 6-yes.0-no. [Motion Carried]
2022-50 (Girdler, Lauterberg) Ordinance accepting and approving an Intergovernmental Agreement by and between the Village of Heyworth and County of McLean for providing funding form the County’s American Rescue Plan Act of 2021 Funds. 6-yes.0-no. [Motion Carried]
2022-51 (Strunk, Girdler) Ordinance approving a policy for commercial driver’s license training for Village of Heyworth employees. 6-yes.0-no. [Motion Carried]
2022-52 (Lauterberg, Sheppard) Ordinance approving and authorizing the execution of a Professional Services Agreement for the Second Amendment to Heyworth TIF District VI by and between Jacob & Klein, LTD and the Economic Development Group, LTD and the Village of Heyworth, McLean County, Illinois. 6-yes.0-no. [Motion Carried]
Remove (Girdler, Strunk) Resolution approving an agreement with KYND for Cyber Security Services for the Village of Heyworth. All aye. [Motion Carried]
2022-41 (Lauterberg, Strunk) Resolution issuing a Notice of Intent to award to Laverdiere Construction Inc for the “2020 Water Main Project”. 6-yes.0-no. [Motion Carried]
2022-42 (Girdler, Flubacker) Resolution approving a Noise Permit for the property located at 413 Cobble Creek Lane in the Village of Heyworth. 6-yes.0-no. [Motion Carried]
2022-43 (Lauterberg, Girdler) Resolution approving a proposal from Layne Christiansen Company for the repair and installation of the pump for Well #1 of the Village of Heyworth. 6-yes.0-no. [Motion Carried]
2022-44 (Lauterberg, Sheppard) Resolution authorizing the Village Administration to execute contracts for information technology security upgrades for the Village of Heyworth at a cost not to exceed $10,000.00. 6-yes.0- no. [Motion Carried]
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 9.1-9.2
2022-53 (Flubacker, Sheppard) Ordinance approving the appointment of a Deputy Chief for the Village of Heyworth Police Department. 6-yes.0-no. [Motion Carried]
2022-54 (Lauterberg, Strunk) Ordinance amending the Ordinance Establishing Wages and Compensation for Municipal Non-Union Employees and Appointed Officers, Village of Heyworth, McLean County, Illinois. 6-yes.0- no. [Motion Carried]
Break: 7:31pm
Reconvene: 7:38pm
Motion (Girdler, Lauterberg) to enter executive session at 7:47 p.m. for appointment, employment, compensation discipline performance or dismissal of an employee and security procedures. 6-yes. 0-no. [Motion Carried] Entered back into regular session at 8:17pm.
New Business:
Attorney Dodds discussed the five-year budget and the things that needs to be amended. Discussion on items that are not in the budget.
Discussed the Heyworth Centennial walk path and the 80/20 grant. Discussed the land we need to have for the walk path.
Discussed the higher funds for Karr Street.
Discussed the village hall and the growth.
Reported we are asking for a new weed sprayer for all the property we need to spray now.
Schedule of Meetings:
Board Meeting-October 6th at 6:30pm.
Parks Committee-September 29th at 5pm.
Informational Topics:
David Shafer discussed the Wurmnest property with the board.
ADJOURNMENT: Motion: (Sheppard, Lauterberg) All aye. [Motion Carried] 8:47pm
https://cms8.revize.com/revize/heyworthil/Minutes/2022%20Minutes/Regular%20Meeting%20Minutes%209.1.22.pdf
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