McLean County Transportation Committee met July 5.
Here are the minutes provided by the committee:
The Transportation Committee of the McLean County Board met on Wednesday, July 5, 2023, at 8:00 a.m. in Room 400 of the Government Center, 115 E. Washington St., Bloomington, Illinois.
Members Present: Chair Jim Rogal, Members Jim Soeldner, Krystle Able, Jack Abraham, Adam Reeves
Members Absent Member Lyndsay Bloomfield
Other Members Present: None
Staff Members Present: Cassy Taylor, County Administrator; Cathy Dreyer, Assistant County Administrator; Anthony Grant, Assistant County Administrator; Taylor Williams, Assistant State’s Attorney – Civil Division, Julie Morlock, Recording Secretary
Department Heads Present: Jerry Stokes, County Engineer
Others Present: Dan Leary, Information Technology
Chair Rogal called the meeting to order at 8:00 a.m. and declared a quorum. Chair Rogal presented for approval the minutes from the June 6, 2023 regular meeting.
Motion by Reeves/Abraham to approve the minutes from the June 6, 2023 regular meeting.
Motion Carried.
Chair Rogal presented for approval the Invoices or the Highway Department in the amount of $2,104,614.36.
Motion by Abraham/Soeldner to approve the invoices for the Highway Department in the amount of $2,104,614.36.
Motion Carried.
Chair Rogal confirmed with Administrator Taylor there were no members of the public to speak.
Chair Rogal presented for action on behalf of Jerry Stokes and the Highway Department a request to approve a Bridge Construction Petition for Joint Culvert Replacement #1, Randolph Township Road District. Mr. Stokes noted the Township supervisor had come to them for assistance with this project. Mr. Stokes noted this would replace the culvert.
Motion by Able/Abraham to recommend approval of a Bridge Construction Petition for Joint Culvert Replacement #1, Randolph Township Road District.
Motion Carried.
Chair Rogal presented for action on behalf of Mr. Stokes a request to approve a Resolution for June 27, 2023 Construction Letting. Mr. Stokes indicated this was a special maintenance project the Township Supervisor wanted to do on a road that received a higher level of traffic. Mr. Stokes indicated the project should start in the next month.
Motion by Abraham/Able to recommend approval of a Resolution for June 27, 2023 Construction Letting.
Motion Carried.
Mr. Stokes provided updated information on current projects. He noted the Meadows Road project had been completed, presented final costs and noted they came in under budget. Mr. Soeldner asked him to clarify what happens with the extra funds. Mr. Stokes indicated that they first allocate the federal funds and other funds and then allocate Motor Fuel Tax funds. He noted that the million not spent in Motor Fuel Tax funds has been designated by the State as obligated funds to spend on another project. Mr. Stokes next went over the status of the Horse Farm Road project. Mr. Abraham asked when this project would be completed. Mr. Stokes indicated the project is scheduled for completion by September 1st and as long as the weather holds that deadline will be met. Mr. Stokes indicated the Lake Spur project had been completed. Mr. Stokes then provided a status update on the Saybrook-Arrowsmith Road project. He showed pictures and discussed how the paving method they are using on this project helps eliminate the center joint which has helped extend the life of other roads. Mr. Stokes next provided an update on the Riddlepit Road project. He then provided an update and pictures of the Hoffman Bridge and noted it is on schedule.
Mr. Rogal moved to the next item on the agenda. Mr. Stokes noted the changes to the Intergovernmental Agreement with the City of LeRoy to clarify cameras would not be used for speeding tickets. Mr. Soeldner asked if the County would be able to get information from the City of LeRoy if it involves the County incidents. Ms. Taylor noted this agreement is for placement only, but if the Sheriff needed information he would need to reach out to the City of LeRoy just as he would in other situations to see about sharing information. Mr. Soeldner asked how long the information would be archived. Ms. Taylor noted according to the contract between the City and the Company, information would be kept for 30 days. Mr. Soeldner asked about a couple of possible changes to the language in the agreement. Ms. Taylor noted this agreement is just for placement and the agreement between the City and the Company has more restrictive language. She noted statute limits the use of the cameras and the other document notes those limits. She also noted Mr. Reeves had provided, and she had forwarded to members, a video regarding the City of Bloomington’s use of cameras. She encouraged members to review the video. Mr. Soeldner asked her to confirm this agreement is only regarding placement. Ms. Taylor confirmed. Mr. Soeldner asked if there were other license plate cameras in on County property. Mr. Stokes noted this is the first one.
Mr. Stokes went over the timing to receive and get trucks ready for snow removal and noted it is taking longer to get the equipment for them to start the additional equipment process. Mr. Stokes indicated they are going to delay trading current trucks so they will have them this winter in case they need them for snow removal. Mr. Stokes asked them to consider approving truck ordering before the budget is finalized in November. He noted the order would be placed September or October instead of December, but trucks would be paid for in 2024. Mr. Soeldner asked how the dealer felt about the County delaying the trade-in. Mr. Stokes indicated he would not trade but would put them on an auction site, but when they do trade, trucks are spoken for before they arrive on the lot because of the extra equipment and upkeep the County does to the trucks. Mr. Soeldner asked if they should increase the order to four trucks per year. Mr. Stokes indicated three trucks is probably the limit based on cost, availability and timing to have additional equipment added to trucks. Mr. Soeldner asked how many they currently have. Mr. Stokes indicated they have 18 for scheduled routes and one spare. Mr. Reeves asked him to confirm the process, including pricing through Sourcewell. Mr. Stokes confirmed. Mr. Reeves questioned pricing as he did not feel vendors would be able to determine actual cost this far out. Mr. Stokes indicated they get pricing through Sourcewell for trucks from different vendors, then Highway staff determines the best fit for the County and then price is locked in. Mr. Reeves stated he was in support of trying to get orders in the que earlier. Mr. Soeldner agreed pricing would be a moving target but supported putting in bids earlier if we could lock in pricing. Mr. Rogal noted it seemed the consensus of the Committee was to reserve or order trucks earlier.
Ms. Cassy Taylor, County Administration indicated she had nothing for the Committee.
Mr. Rogal noted the next meeting would be on Wednesday August 8th at 8:00 a.m. and asked if there was any other business to come before the Committee; hearing none, he adjourned the meeting at 8:32 a.m.
https://www.mcleancountyil.gov/ArchiveCenter/ViewFile/Item/9696
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