McLean County Times

Village of Heyworth Board of Trustees met July 6.

Here are the minutes provided by the board:

Location of Meeting: Village Hall-108 S. Buchanan St., Heyworth, IL 61745

Meeting Called To Order by Mayor Zalucha at 6:30pm.

Roll Call: A Quorum of the Village Board was present during the following roll call

of Trustees taken by the Village Clerk:

Trustees Trustee Flubacker P Trustee Lauterberg A Trustee Strunk P Trustee Mowery P Trustee Girdler A Trustee Sheppard A

PLEDGE OF ALLEGIANCE GIVEN BY: Stacy Shoemaker

REPORT FROM THE MAYOR:

Mayor Zalucha reported there will be an executive session tonight to review executive session minutes.

REPORT FROM CLERK - STACY SHOEMAKER:

No report.

REPORT FROM OFFICE MANAGER-STACY SHOEMAKER:

Stacy Shoemaker reported the 4th of July proceeds from the donations were $776.74 and the proceeds from mud volleyball were $240.00.

Reported that Hey Days had a loss of a little over $800.00.

REPORT FROM CHIEF GERIETS:

Mike Geriets reported on Hey Days & 4th of July. They both went without any problems.

REPORT FROM CODE COMPLIANCE-DAVE SHAFER:

David Shafer reported 18 permits have been issued so far this year, four permit applications are pending approval. Reported ProChamps the operator of our property registration program has filed for bankruptcy protection and ceased operation. The staff is currently reviewing potential contractors.

REPORT FROM PUBLIC WORKS -DAVID SHAFER:

Water:

David Shafer reported that our annual drinking water quality report has been completed. Reported on June 19th at 12:46am Well #2 suffered a motor winding failure after discussion on repair costs and effort we have secured a proposal to replace the pump and motor and clean the well at the same time. A proposal is on the agenda tonight from Layne.

Reported the next fiscal year we will need to look at replacing the water tower telemetry radios. We have used our last spare and the current equipment is no longer made.

Reported annual generator maintenance was completed, there are a few hoses to be replaced on the water plant generator.

Sewer:

Reported the annual generator maintenance was completed at both lift stations. No additional work is needed at this time. The diesel tank at the North Lift Station will be replaced this year.

Parks:

Reported the splash park new feature was delivered before July 4th and has been installed. Reported the public works staff helped the School/Summer League with concrete finishing for a new batting tunnel. Reported the dock has been installed, parking areas and sidewalks should be finished soon. Reported the new sand volleyball system has been installed, there is a little landscaping work left to complete. Equipment and Staffing:

Reported the sewer camera is currently at the factory for service, no estimate yet on cost or timeline.

REPORT FROM ENGINEER-DAVID SHAFER:

David Shafer reported there are no updates on Fox Run.

Reported the construction on Prairie View Subdivision has resumed. Undercut work has been completed. Reported Stark has completed all underground work, excavation, and aggregate base installation on Karr Street. Reported Ameren coordination has been a struggle. They tree removal/ trimming is complete. There is still one new pole needing installation/replacement. There are several overhead lines that will need to be moved once the final pole is installed. The gas crew is scheduled to start work on the week of July 17th. The gas main and services will take about a week to install.

Discussion on the Karr Street project and action item 7.4 to approve a change order for Stark. The committee and administration are recommending passing. Trustee Mowery and Trustee Flubacker thanked the Public Works Department for getting mud volleyball ready.

REPORT FROM TREASURER-BOBBI BATCHELDER:

Reported on the Village’s investments.

Reported on the Illinois Transportation Enhance Program grant and that staff is preparing requested documents to send to IDOT. The EPA Sewer Infiltration Grant needs follow up on expenses and complete the budget before submitting the information to the EPA. Will be attending a webinar on July 12th for the Safe Routes to School Grant, and then meet with Lisa Taylor to get their input about the school, students, and parents. Applications will be available in August.

REPORT FROM BUDGET OFFICER-BOBBI BATCHELDER:

Reported on the budget revenues and expenses.

Reporting receiving the first distribution from the TIF funds.

REPORT FROM ADMINISTRATOR-GEOFF DODDS:

Geoff Dodds reported continuing working through the BDD distribution for one of our businesses that has a New Business Program BDD agreement. We anticipate making that distribution soon. We have not received the executed agreement for the BDD Program approved last meeting with the owners of the Mexican Restaurant. Reported receiving documentation today from Dower’s Auto Sales for the BDD Program awarded for its parking lot. We will conduct our review soon and award the allotted grant soon thereafter if all items are in order. Reported meeting with a business that would like to have essentially a food mobile cart located on Village property at various locations and at various times through the Village.

Reported receiving a request from a home builder in this subdivision about working with the Village to find ways to improve home sales in this and another subdivision. More discussion on this will be with the administration and the ED&P Committee.

Reported receiving or reading feedback from many citizens with Pavlov’s services. It appears it is going well. Reported the board should have a copy of the proposed Centennial Park Rental Agreement. There is intended discussion on the next steps for this agreement.

Reported we also conditionally approved a special event permit for rental of Field #3 near the end of July per the previous approval the Board authorized.

Reported we have extended an offer to the remaining public works position and anticipate that prospective hire starting soon.

Reported having an action item on the agenda this evening for the approval of the creation, compensation, and job description for the Building Inspector and Grounds Maintenance employee position.

Reported we have added all known events from the School and Summer League to the calendar on the Village’s website.

Geoff Dodds reviewed the action items on the agenda for tonight.

Reported on the items that will be on the next regularly scheduled board meeting agenda.

REPORT FROM ATTORNEY-GEOFF DODDS:

Geoff Dodds reported speaking with the potential solar company about concerns discussed at the last board meeting and they asked that they be given one more opportunity to essentially rewrite the proposed lease. Discussion between the Mayor and I we have agreed to give them another chance to make changes to the agreement. Discussion on the energy vehicle charging stands.

PUBLIC COMMENT:

None.

ED&P-TRUSTEE GIRDLER:

Absent.

STREETS & PUBLIC INFRASTRUCTURE-TRUSTEE LAUTERBERG:

Trustee Lauterberg reported having a committee meeting.

Discussed the billing software update.

David Shafer reported that there will be an upgrade to our software on the next agenda. Cost is $19,000.00 for software; it will have better and newer features.

Discussed upgrading and installing a new server.

PARKS & INFRASTUCTURE-TRUSTEE FLUBACKER:

Trustee Flubacker discussed Centennial Field rental agreement. Discussed the fields and fees that are different. Trustee Mowery reported on the fishing derby. Discussed showers out at the park.

Discussion on having a streetlight at the other entrance to the park.

OLD BUSINESS: None.

ACTION ITEMS:

ORDINANCES, RESOLUTIONS & MOTIONS: 7.1-7.4

Motion (Strunk, Mowery) to approve the Regular Meeting Minutes for June 1, 2023. All aye. [Motion Carried] Motion (Flubacker, Lauterberg) authorizing a donation to the Heyworth School Volleyball Program for ½ of the mud volleyball proceeds from the Heyworth 4th of July Celebration. All aye. [Motion Carried] 2023-43 (Mowery, Lauterberg) Resolution approving a proposal from Layne Christensen Company for the cleaning and replacement of the pump for Well #2 of the Village of Heyworth. 4-yes. 0-no. [Motion Carried] 2023-44 (Lauterberg, Mowery) Resolution approving a change order for the construction process for the “2022 Karr Street Project” of the Village of Heyworth. 4-yes. 0-no. [Motion Carried]

Break: 7:57pm

Reconvene: 8:04pm

Motion (Mowery, Strunk) to enter executive session at 8:05 p.m. for appointment, employment, compensation discipline performance or dismissal of an employee and review of executive session minutes. 4-yes. 0-no. [Motion Carried]

Entered back into regular session at 8:30pm.

ACTION ITEMS:

ORDINANCES, RESOLUTIONS & MOTIONS: 9.1-9.3

2023-35 (Strunk, Mowery) Ordinance approving the position, job description, and compensation for a “Building Inspector and Grounds Maintenance” Employee for the Village of Heyworth. 4-yes. 0-no. [Motion Carried] 2023-45 (Lauterberg, Strunk) Resolution authorizing the release of specific executive session minutes of the Village of Heyworth. 4-yes. 0-no. [Motion Carried]

Tabled (Lauterberg, Flubacker) Resolution authorizing the Village Clerk of Heyworth to destroy specific executive session audio taped minutes over eighteen months old and keep sealed specific executive session minutes of the Village of Heyworth. All aye. [Motion Carried]

New Business:

None.

Schedule of Meetings:

Board Meeting-July 20th

Parks-July 13th at 4pm.

Informational Topics: None.

ADJOURNMENT: Motion: (Lauterberg, Flubacker) All aye. [Motion Carried] 8:40pm

https://cms8.revize.com/revize/heyworthil/Minutes/2022%20Minutes/2023%20Minutes/Regular%20Meeting%20Minutes%207.6.23.pdf