Village of Heyworth Board of Trustees met July 20.
Here are the minutes provided by the board:
Location of Meeting: Village Hall-108 S. Buchanan St., Heyworth, IL 61745
Meeting Called To Order by Mayor Zalucha at 6:31pm.
Roll Call: A Quorum of the Village Board was present during the following roll call of Trustees taken by the Village Clerk:
Trustees
Trustee Flubacker P
Trustee Lauterberg P
Trustee Strunk P
Trustee Mowery P
Trustee Girdler P
Trustee Sheppard P
PLEDGE OF ALLEGIANCE GIVEN BY: Danielle Braden
REPORT FROM THE MAYOR:
Mayor Zalucha reported Danielle is a new member of the Park Advisory Committee. In their meeting they reviewed the Master Plan for parks. They selected a chair and a minute taker.
Reported we will have an executive session tonight.
REPORT FROM CLERK - STACY SHOEMAKER:
No report.
REPORT FROM OFFICE MANAGER-STACY SHOEMAKER:
No report.
REPORT FROM CHIEF GERIETS:
No report.
REPORT FROM CODE COMPLIANCE-DAVE SHAFER:
David Shafer reported 24 permits have been issued so far this year. There are no permits pending.
Reported ProChamps the operator of our property registration program has filed for bankruptcy protection and ceased operation. There is an action item tonight to temporarily suspend the registration requirement in the code until a new operator is selected.
Reported sending several properties weed and grass violation notices, several more will be receiving garbage and debris notices.
REPORT FROM PUBLIC WORKS -DAVID SHAFER:
Water:
David Shafer reported the north tower cathodic protection system had its annual inspection. The inspector noted a large amount of paint loss above the water line.
Reported the new pump for well #2 will be delivered in about 3 weeks.
Sewer:
Reported staff repaired a broken sewer at 201 E Cole Street.
Reported the revised sludge survey report has been received.
Reported we are currently working on the terms of a Compliance Commitment Agreement with IEPA as a result of their last inspection.
Parks:
Volunteer Park:
Reported we have had some recent vandalism at the restroom building that requires replacement of the door vent louvers along with extensive cleaning.
Centennial Park:
Reported we plan to finalize concrete work for the dock sidewalk and parking area next week.
Reported the playground equipment installation is scheduled to start next week.
Reported Ameren provided a cost of $4,850 for a streetlight at the west park entrance.
Equipment and Staffing:
Reported the sewer camera is currently at the factory for service, no estimate yet on cost or timeline.
REPORT FROM ENGINEER-DAVID SHAFER:
David Shafer reported construction at Prairie View Subdivision continues. Sanitary sewers have been installed and passed pressure testing. Storm sewer is currently being installed and should be completed next week. Water main work should start the first week of August.
Reported Walker Excavating will be completing the balance of the 2020 water main replacement project. We currently expect them to be in town around the middle of August.
Reported Stark has completed all underground work, excavation, and aggregate base installation on Karr Street.
Reported all the electrical work has been completed. Mediacom is currently moving aerial assets and should be done next week. The gas crew started work today. Gas main and services will take about 2 weeks to install.
REPORT FROM TREASURER-BOBBI BATCHELDER:
Absent.
REPORT FROM BUDGET OFFICER-BOBBI BATCHELDER:
Absent
REPORT FROM ADMINISTRATOR-GEOFF DODDS:
Geoff Dodds reported continuing working through the BDD distribution for one of our businesses that has a New
Business Program BDD agreement. We anticipate making that distribution soon. We have received the executed agreement for the BDD Program approved last meeting with the owners of the Mexican Restaurant.
Reported reviewing and verifying the submittal from Dower’s Auto Sales for the BDD Program awarded for its parking lot and are ready to issue payment on that award.
Reported on how much the Village has received in grants.
Reported receiving a request from a home builder in this subdivision about working with the Village to find ways to improve home sales in this and another subdivision. More discussion on this will be with the administration and the ED&P Committee.
Reported having conversation with the President of the Bloomington branch of First State Bank and Trust. He confirmed that they are willing to provide a line-of-credit at two below prime for the various projects as well as for the improvements in Prairie Meadows.
Reported there is an ordinance on the agenda this evening to amend our Recreations Facilities Ordinance.
Reported our new public works employee will be starting tomorrow. We have not started the interview process yet for the Building Inspector position.
Discussed the office being open during lunch.
Reported recommending the Economic Development Committee have a meeting before the next scheduled board meeting to discuss a couple of relevant matters.
Geoff Dodds reviewed the action items on the agenda for tonight.
Reported on the items that will be on the next regularly scheduled board meeting agenda.
REPORT FROM ATTORNEY-GEOFF DODDS:
No report.
PUBLIC COMMENT:
None.
PARKS & INFRASTUCTURE-TRUSTEE FLUBACKER:
Trustee Flubacker reported having a committee meeting last Thursday.
Discussed changes to the rental agreement.
Discussed codifying.
Discussed the parks advisory meeting. Terry Trost is the chair and Danielle Braden is the meeting minute taker.
Mayor Zalucha complimented Trustee Flubacker for the start of the advisory committee.
ED&P-TRUSTEE GIRDLER:
No report.
STREETS & PUBLIC INFRASTRUCTURE-TRUSTEE LAUTERBERG:
Trustee Lauterberg reported having a committee meeting on Tuesday.
Discussed the grade school signage.
Discussed 201 E Cole St.
Discussed the Terra Bill.
Discussed Prairie Meadows with Jenny Lane and list what needs to be done.
OLD BUSINESS: None.
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 7.1-7.9
Motion (Girdler, Lauterberg) to approve the Regular Meeting Minutes for July 6, 2023. All aye. [Motion Carried]
Discussion on the registry.
Motion (Sheppard, Strunk) temporarily suspending property registry within the Village of Heyworth until such time that a replacement property registry company is approved by the Village Board of Heyworth. All aye. [Motion Carried]
2023-36 (Flubacker, Girdler) Ordinance approving an amendment to Title 8, Chapter 5 Parks & Recreation and the affiliated rental agreement for rental of Centennial Park. 6-yes. 0-no. [Motion Carried]
2023-37 (Lauterberg, Sheppard) Ordinance providing for the installation of No Parking Sings at certain locations in the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
Discussion on price and how long it will last.
2023-46 (Sheppard, Strunk) Resolution approving a proposal from STL Technology, Inc. for the purchase of a new server for the Village of Heyworth Information Technology System. 6-yes. 0-no. [Motion Carried]
2023-47 (Lauterberg, Flubacker) Resolution approving a Livestock Permit Application for the property located at 602 E. Coles Street in the Village of Heyworth. 5-yes. 1-no (Girdler). [Motion Carried]
2023-48 (Girdler, Mowery) Resolution approving a Special Event Permit for use of Centennial Park on September 15 & 16, 2023. 6-yes. 0-no. [Motion Carried]
2023-49 (Lauterberg, Strunk) Resolution approving a proposal from Continental Utility Solutions, Inc. (CUSI) for a
new billing utility software platform and on-going maintenance expenses for the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
Remove (Lauterberg, Girdler) Resolution approving a settlement agreement by and between the Village of Heyworth and the residents for 201 E. Cole Street in the Village of Heyworth. All aye. [Motion Carried] Break: 7:16pm
Reconvene: 7:27pm
Motion (Mowery, Strunk) to enter executive session at 7:28 p.m. for appointment, employment, compensation discipline performance or dismissal of an employee and review of executive session minutes. 6-yes. 0-no. [Motion Carried]
Entered back into regular session at 7:38pm.
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 9.1
2023-50 (Lauterberg, Mowery) Resolution authorizing the Village Clerk of Heyworth to destroy specific executive session audio taped minutes over eighteen months old and keep sealed specific executive session minutes of the Village of Heyworth. 6-yes. 0-no. [Motion Carried]
New Business:
Trustee Mowery discussed exploring getting tablets for board members.
Schedule of Meetings:
Board Meeting-August 3rd at 6:30pm
ED&P-July 25th at 5:30pm
Parks-August 9th at 4pm.
Informational Topics: None.
ADJOURNMENT: Motion: (Sheppard, Lauterberg) All aye. [Motion Carried] 7:44pm
https://cms8.revize.com/revize/heyworthil/Minutes/2022%20Minutes/2023%20Minutes/Regular%20Meeting%20Minutes%207.20.23.pdf
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