Village of Heyworth Board of Trustees met Sept. 19.
Here are the minutes provided by the board:
Meeting Called To Order by Clerk Shoemaker at 6:30pm.
Clerk Shoemaker reported that the board members will need to appoint a member to the be the temporary chair in Mayor Zalucha’s absence. Motion by Trustee Girdler, seconded by Trustee Mowery to appoint Trustee Lauterberg as the temporary chair. All in favor. Motion passed.
Roll Call: A Quorum of the Village Board was present during the following roll call of Trustees taken by the Village Clerk:
Trustee Flubacker P
Trustee Lauterberg P
Trustee Strunk P
Trustee Mowery P
Trustee Girdler P
Trustee Sheppard A
PLEDGE OF ALLEGIANCE GIVEN BY: Ally Wilkinson
REPORT FROM THE MAYOR:
Absent.
REPORT FROM CLERK - STACY SHOEMAKER:
No report.
REPORT FROM OFFICE MANAGER-STACY SHOEMAKER:
No report.
REPORT FROM CHIEF GERIETS:
Chief Geriets reported having positions for the part time and full time on indeed for police. We have one potential that will meet with Geoff and the Mayor.
Discussed the salary ordinance for guidelines for the police department to remain competitive. Discussed wanting to get away from years and make it on trained experience. This will help to plan the 5-year budget on officers.
REPORT FROM CODE COMPLIANCE-DAVE SHAFER:
David Shafer reported 4 new permits have been issued, have a couple of applications that are pending approval. Reported that Prairie View of Heyworth has poured over half the foundations and hoping to have all the concrete work done by December 1st.
REPORT FROM PUBLIC WORKS -DAVID SHAFER:
Sewer:
David Shafer reported the Compliance Commitment Agreement has been executed by the Village and the EPA. We have completed the cleaning the cleaning of effluent tank and are working on the other items in the CCA.
Parks:
Reported the dock area retaining wall and safety fence are still being installed. The grading work is wrapping up.
Reported the playground equipment installation mostly complete and the playground and half of the swings were open for the Labor Day weekend. We are missing a few swing parts and hope to have them soon. The merry go round still needs some work.
Reported the disc golf tee pads have been completed but we are still waiting on the tee signs.
Equipment & Staffing:
Reported the sewer camera should be back the end of September.
REPORT FROM ENGINEER-DAVID SHAFER:
David Shafer reported the plats and certificates for Fox Run Extension in Prairie Meadows Commercial Subdivision have been received for review.
Reported on the 2020 water main replacement project. Walker Excavating has completed, and Laverdiere Construction is completing the work that Walker installed, along with final ground restoration.
Reported on the 2022 Karr Street Project. Stark has completed all curb work. The side streets have been mostly poured except for half of Prairie Street. Pouring of Karr St. will start next week. Stark has been working weekends.
Reported the staff has been working on the Thomas Drive storm sewer. Work has been slow due to the unfavorable ground conditions.
REPORT FROM TREASURER-BOBBI BATCHELDER:
Bobbi Batchelder reviewed the grants with the board.
REPORT FROM BUDGET OFFICER-BOBBI BATCHELDER:
Bobbi Batchelder reported on the revenue and expenses by funds. Revenue and expenses are all in good shape.
REPORT FROM ADMINISTRATOR-GEOFF DODDS:
Geoff Dodds discussed a party inquiring about building a laundry mat.
Reported that there are a couple of items on the agenda tonight for the grants. To formalize those grants that is the basis of the action items.
Geoff asked the board to read through his report and if there are any questions please ask. Discussion on electric cars and what it does to the MFT fund.
REPORT FROM ATTORNEY-GEOFF DODDS:
No report.
PUBLIC COMMENT:
Ally Wilkinson showed the board a poster board of the little library she would like to put at Weltman Park. She said her dad will build it and put it up and she would supply it with some books.
PARKS & INFRASTUCTURE-TRUSTEE FLUBACKER:
Trustee Flubacker reported having a parks advisory meeting on the 31st. They will be meeting again tomorrow and there is a park meeting as well. Discussed having current inventory for the park’s advisory. Reported having the master plan by July is the goal.
ED&P-TRUSTEE SHEPPARD:
Geoff reported the committee discussed the zoning.
STREETS & PUBLIC INFRASTRUCTURE-TRUSTEE LAUTERBERG:
No report.
OLD BUSINESS: None.
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 7.1-7.10
Motion (Mowery, Sheppard) to approve the Regular Meeting Minutes for August 17, 2023. All aye. [Motion Carried]
Discussed the fees outside the $40,000 for engineering or professional services.
2023-40 (Mowery, Girdler) Ordinance approving a Qualification Based Selection (QBS) Policy for the Village of Heyworth. 5-yes. 0-no. [Motion Carried]
Discussion on the baseball/softball fields.
2023-41 (Flubacker, Strunk) Ordinance approving an amendment to the Centennial Park Ballfield Rental Agreement of the Village of Heyworth. 5-yes. 0-no. [Motion Carried]
Discussed going over a 5-year budget.
2023-42 (Mowery, Girdler) Ordinance amending the salary range policy for new full-time police officers for the Village of Heyworth Police Department. 5-yes. 0-no. [Motion Carried]
Discussion having administration making the approval.
2023-43 (Girdler, Strunk) Ordinance amending the rules and regulations for special events, Title 8 Chapter 6 (8-6), of the Village Code of Heyworth. 5-yes. 0-no. [Motion Carried]
Discussed the $1,000 - $5,000 threshold per our auditor’s.
2023-44 (Girdler, Strunk) Amending the Capital Improvement Program Policy, Title 3 Chapter 1 Section 5 (3-1-5), of the Village Code of Heyworth. 5-yes. 0-no. [Motion Carried]
2023-55 (Mowery, Strunk) Resolution approving support of and authorizing financial commitment to the Safe Routes to School Project. 5-yes. 0-no. [Motion Carried]
Discussed the funds for the project.
2023-56 (Girdler, Strunk) Resolution approving support of and authorizing financial commitment to the Illinois Environmental Protection Agency (IEPA) Sanitary Sewer Grant Application for the Village of Heyworth. 5-yes. 0- no. [Motion Carried]
Discussion on the extension.
2023-57 (Girdler, Strunk) Resolution granting an extension of construction time to Stark Excavating for the “2022 Karr Street Reconstruction Project” of the Village of Heyworth. 5-yes. 0-no. [Motion Carried] 2023-58 (Strunk, Girdler) Resolution approving the Resolution for Maintenance Under the Illinois Highway Code for use of Village of Heyworth Motor Fuel Tax Funds. 5-yes. 0-no. [Motion Carried]
Motion (Mowery, Girdler) to enter executive session at 8:02 p.m. for appointment, employment, compensation discipline performance or dismissal of an employee. 5-yes. 0-no. [Motion Carried]
Entered back into regular session at 8:11pm.
New Business:
Geoff Dodds discussed the zoning of properties. Reported we had about 10 people show up to the public meeting. There were a couple upset about the zoning change. There were discussions about the meal place on the corner of Buchanan Street.
The board discussed the property of Debbie Moore.
David Shafer reported dealing with a service line at Cobble Creek.
Schedule of Meetings:
Informational Topics: None.
ADJOURNMENT: Motion: (Flubacker, Lauterberg) All aye. [Motion Carried] 8:33pm
https://cms8.revize.com/revize/heyworthil/Minutes/Regular%20Meeting%20Minutes%209.19.23.pdf
Alerts Sign-up