McLean County Times

McLean County Executive Committee met Nov. 13.

Here are the minutes provided by the committee:

The Executive Committee of the McLean County Board met on Monday, November 13, 2023, at 4:00 p.m. in Room 400, Government Center, 115 E. Washington Street, Bloomington, Illinois.

Members Present: Chairman Catherine Metsker, Members Elizabeth Johnston, Chuck Erickson, Susan Schafer, Val Laymon, Lea Cline, Jim Rogal and

William Friedrich

Members Absent: None

Other Board Members

Present: None

Staff Present: Cassy Taylor, County Administrator; Cathy Dreyer, Assistant County Administrator; Anthony Grant, Assistant County

Administrator; Trevor Sierra, First Assistant State’s Attorney – Civil

Division; Julie Morlock, Recording Secretary

Department Heads/

Elected Officials Present: Craig Nelson, Information Technologies

Others Present: Matt Berger, Dan Leary, Information Technologies

Chairman Metsker called to order a meeting of the Executive Committee at 4:00 p.m. and declared a quorum.

Chairman Metsker presented the Consent Agenda which consisted of the minutes from the October 9, 2023 regular meeting and invoices in the amount of $690,499.83 for the General Fund, Shared Sales Tax, Veterans Assistance and American Rescue Plan Act as well as $27,004.85 for Regional Planning for approval.

Motion by Cline/Laymon to approve the Consent Agenda which consisted of the minutes from the October 9, 2023 regular meeting and invoices in the amount of $690,499.83 for the General Fund, Shared Sales Tax, Veterans Assistance and American Rescue Plan Act as well as $27,004.85 for Regional Planning for approval.

Motion Carried.

Chairman Metsker confirmed with Ms. Taylor there were no requests to speak. Chairman Metsker presented appointments and reappointments for approval.

Motion by Friedrich/Johnston to recommend approval of appointments and reappointments.

Motion Carried.

Chairman Metsker presented a request for action on behalf of Mr. Craig Nelson, Information Technology Director to approve a Change Order for Online RMS System Contract with Caliber Public Safety. Mr. Nelson indicated the prior contract approved by the County Board included access for the same number of officers included in the current system however additional licenses are needed and this allows us to give view only privileges to users who need access in that capacity and also gives rural agencies access without having them as part of McLean County system. Ms. Metsker asked for an example of a rural agency. Mr. Nelson provided an example of the Danvers police department. Ms. Metsker asked him to confirm these were police agencies. Mr. Nelson confirmed. Ms. Johnston asked how quick it would be for an employee to be removed from the system when they leave employment with a rural agency. Mr. Nelson indicated it is a quick process as soon as Information Technology is informed. Mr. Nelson indicated they still had to work through agreements with the rural agencies. Ms. Johnston asked that notification information be included in any agreement with those agencies.

Motion by Cline/Laymon to recommend approval of a Change Order for Online RMS System Contract with Caliber Public Safety.

Motion Carried.

Chairman Metsker presented a request for action on behalf of Mr. Craig Nelson, Information Technology Director to approve an annual Integrated Justice System Maintenance Agreement with Caliber Public Safety. Mr. Nelson indicated this is annual maintenance for the system that has been in place for the last 20 years. He noted that the price and coverage was negotiated based on when the new system goes live which they hoped would be in March. Ms. Schafer asked if this would be the full Records Management System and if either party has to pay a penalty if there is a delay in going live. Mr. Nelson indicated that was no longer part of the agreement as they had decided to not move partial data but move all the data when the system goes live. Ms. Schafer asked if that removes some of the different deadline dates. Mr. Nelson discussed the process for migrating information from the old system to the new system.

Motion by Schafer/Johnston to recommend approval of an annual Integrated Justice System Maintenance Agreement with Caliber Public Safety.

Motion Carried.

Chairman Metsker noted there was a report in the packet from Craig Nelson for Information Technologies. Ms. Metsker asked about implementation of the vital records system. Mr. Nelson noted it would be a while before they would be ready to move forward. Ms. Metsker asked what they were doing to get ready. Mr. Nelson indicated they were working on conversions of information. Ms. Metsker asked about the status of the ERP project. Mr. Nelson indicated they have set up bi-weekly stakeholder meetings to go over financial documents and policies so a more effective RFP can be created.

Craig Nelson then provided a power point regarding the Strategic Plan for the Information Technologies Department. He went over the organizational chart for the department and the responsibilities covered by Information Technologies. He noted the goal of this strategic plan was to be more proactive by assessing our strengths and weaknesses and setting benchmarks. Mr. Nelson went over the steps recommended by Infotech. He noted they would re-survey each year to see what areas have improved and which ones have not. Mr. Nelson noted that there was a score card with a satisfaction score and value score. He went over highlights from the score card. Mr. Nelson indicated their training score was a little low, but they had already started working on setting up regular training sessions. He noted the other area where there was concern was remote access, so they have discussed some different ways to address those needs. He stated that they would be launching training and talking with department heads about areas that they had indicated were needed. He noted that they were also investigating options for collaboration with other organizations such as NACO and City and Town.

Ms. Johnston noted he had mentioned training sessions starting in January but asked if there were other things they had set timing goals for. Mr. Nelson indicated they had not had time to set up goal deadlines, but he hoped to meet with detractors by the end of December and go through the internal survey in the next month. Ms. Schafer asked if any of the needs identified by the evaluation had been built into the next budget. Mr. Nelson indicated they have built in the 2024 budget two additional positions; a second system administrator to assist with servers and back up and a records coordinator to assist with digital record clean up and management of the new data records being acquired. Ms. Laymon asked how long the average wait time was for help desk. Mr. Nelson noted some of the tickets are long term issues and others are short term issues so he was not able to provide an average time that tickets are resolved. Mr. Nelson indicated turnover in help desk individuals had been an issue. He also noted that they would be relocating one person to L&J to provide help desk services. Ms. Metsker asked if each area would have a separate number for their help desk. Mr. Nelson indicated that they do not have a call system for the help desk but an electronic ticket system. He noted they were also working to have their cell phones paired with their desk phone. Ms. Metsker asked how important location is for help desk assistance. Mr. Nelson noted there are many hardware issues with copiers, phones and computers and this will save time getting to the different buildings to address those issues. Chairman Metsker asked if there were any other questions; hearing none, she thanked him for the information and moved to departmental matters.

Chair William Friedrich of the Finance Committee presented for action a request to approve the Fiscal Year 2024 Compensation Plan. Ms. Taylor noted the scrivener errors in the compensation plan. Ms. Cline asked about employee type number 6 and number 5 both including the Bloomington Election Commission. Ms. Taylor noted there were employees in both levels but would clarify with HR to see if there was a recommended change. Ms. Cline asked if this document took into consideration the paid leave change. Ms. Taylor noted that change would be included in the Employee policies and procedures.

Motion by Friedrich/Johnston to recommend approval of the Fiscal Year 2024 Compensation Plan.

Motion Carried.

Mr. Friedrich indicated he had no further items for the Committee that evening but would have items for the Board on Thursday. Chairman Metsker asked if there were any questions; hearing none, she thanked him.

Ms. Susan Schafer Chairman of the Health Committee indicated she had nothing for the Committee but would have items for the Board on Thursday. Chairman Metsker asked if there were any questions; hearing none, she thanked her.

Mr. Chuck Erickson, Chairman of the Justice Committee presented for action a request to approve a Memorandum of Understanding between Bloomington Police Department, Normal Police Department, McLean County Sheriff’s Department and McLean County Juvenile Court Services as part of the juvenile diversion program.

Motion by Erickson/Schafer to recommend approval of a Memorandum of Understanding between Bloomington Police Department, Normal Police Department, McLean County Sheriff’s Department and McLean County Juvenile Court Services as part of the juvenile diversion program.

Motion Carried.

Mr. Chuck Erickson, Chairman of the Justice Committee presented for action a request to approve an Appellate Prosecutor Contract with the Office of the State’s Attorneys Appellate Prosecutor.

Motion by Erickson/Rogal to recommend approval of an Appellate Prosecutor Contract with the Office of the State’s Attorneys Appellate Prosecutor.

Motion Carried.

Mr. Chuck Erickson, Chairman of the Justice Committee presented for action a request to approve an Interlocal Agreement between the City of Bloomington, Town of Normal and the County of McLean for the 2023 Byrne Justice Assistance Grant Program Award.

Motion by Erickson/Friedrich to recommend approval of an Interlocal Agreement between the City of Bloomington, Town of Normal and the County of McLean for the 2023 Byrne Justice Assistance Grant Program Award.

Motion Carried.

Mr. Erickson indicated he had no further items for the Committee but would have items for the Board Thursday. Chairman Metsker asked if there were any questions; hearing none, she thanked him.

Ms. Val Laymon, Chair of the Property Committee indicated she had nothing for the Committee today but would have items for the Board. Chairman Metsker asked if there were any questions or comments; hearing none, she thanked her.

Ms. Lea Cline, Chair of the Land Use and Development Committee indicated they had no items for the Committee or for the Board. Ms. Cline indicated the Zoning Board of Appeals was still working through a couple of items that would eventually come to Board. Mr. Erickson asked when she felt those items would be brought before the Board. Ms. Cline indicated the text amendment was up to six hours of testimony and they were also hearing testimony on permits and she was not sure how long it would take before they were completed. Chairman Metsker asked if anyone had any further questions; hearing none, she thanked her.

Mr. Jim Rogal, Chair of the Transportation Committee indicated he had no items for the Committee but would have items for the Board. Chairman Metsker asked if there were any questions; hearing none, she thanked him.

Ms. Cassy Taylor, County Administrator presented for action a request to approve a Resolution Establishing County Board meeting dates for 2024.

Motion by Schafer/Johnston to recommend approval of a Resolution Establishing County Board meeting dates for 2024.

Motion Carried.

Ms. Taylor presented for action a request to approve an Amendment to the Fiscal Year 2024 Recommended Budget for County Board 0001.0001.0001. Ms. Taylor noted that due to late changes in the final EAV numbers they reduced one project from the JDC that was finished early and this would amend the proposed revenues to match the change in the property committee budget. Ms. Metsker asked if there were procedures being put in place to prevent late changes from occurring in the future. Ms. Taylor noted the County Departments involved have had discussions with the City of Bloomington Township to try to prevent this in the future. She also noted there are fail safes in place.

Motion by Laymon/Cline to recommend approval of an Amendment to the Fiscal Year 2024 Recommended Budget for County Board 0001.0001.0001.

Motion Carried.

Chairman Metsker indicated they would move to the approval of budgets.

Vice Chairman Johnston presented for consideration and approval the Fiscal Year 2024 Departmental Budgets under the Oversight of the Executive Committee.

Motion by Johnston/Cline to recommend approval of the Fiscal Year 2024 Departmental Budgets under the oversight of the Executive Committee. Motion Carried.

Chairman Friedrich presented for consideration and approval the Fiscal Year 2024 Departmental Budgets under the Oversight of the Finance Committee.

Motion by Friedrich/Laymon to recommend approval of the Fiscal Year 2024 Departmental Budgets under the Oversight of the Finance Committee.

Motion Carried.

Chairman Erickson presented for consideration and approval the Fiscal Year 2024 Departmental Budgets under the Oversight of the Justice Committee.

Motion by Erickson/Schafer to recommend approval of the Fiscal Year 2024 Departmental Budgets under the Oversight of the Justice Committee.

Motion Carried.

Chairman Laymon presented for consideration and approval the Fiscal Year 2024 Departmental Budgets under the Oversight of the Property Committee.

Motion by Laymon/Johnston to recommend approval of the Fiscal Year 2024 Departmental Budgets under the Oversight of the Property Committee. Motion Carried.

Chairman Schafer presented for consideration and approval the Fiscal Year 2024 Departmental Budgets under the Oversight of the Health Committee.

Motion by Schafer/Cline to recommend approval of the Fiscal Year 2024 Departmental Budgets under the Oversight of the Health Committee.

Motion Carried.

Chairman Cline presented for consideration and approval the Fiscal Year 2024 Departmental Budgets under the Oversight of the Land Use and Development Committee.

Motion by Cline/Friedrich to recommend approval of the Fiscal Year 2024 Departmental Budgets under the Oversight of the Land Use and Development Committee.

Motion Carried.

Chairman Rogal presented for consideration and approval the Fiscal Year 2024 Departmental Budgets under the Oversight of the Transportation Committee.

Motion by Rogal/Schafer to recommend approval of the Fiscal Year 2024 Departmental Budgets under the Oversight of the Transportation Committee. Motion Carried.

Chairman Metsker presented a request to approve the Fiscal Year 2024 Combined Annual Appropriation and Budget Ordinance, as recommended by the various Oversight Committees.

Motion by Metsker/Johnston to recommend approval of the Fiscal Year 2024 Combined Annual Appropriation and Budget Ordinance, as recommended by the various Oversight Committees.

Motion Carried.

Chairman Metsker presented for action a request to approve an Amendment to the Full Time Equivalent (FTE) Resolution for Fiscal Year 2024.

Motion by Metsker/Laymon to recommend approval of an Amendment to the Full Time Equivalent (FTE) Resolution for Fiscal Year 2024.

Motion Carried.

Chairman Metsker presented for action a request to approve the Five-Year Capital Improvement Budget, as recommended by the various Oversight Committees.

Motion by Metsker/Schafer to recommend approval of the Five-Year Capital Improvement Budget, as recommended by the various Oversight Committees. Motion Carried.

Chairman Metsker presented for action a request to approve the McLean County 2023 Tax Levy Ordinance.

Motion by Metsker/Johnston to recommend approval of the McLean County 2023 Tax Levy Ordinance.

Motion Carried. Member Erickson voted no.

Chairman Metsker under Other Business noted the date for the December meeting and noted the dates for the meetings next year.

Chairman Metsker asked if there was anything further for the Committee to consider; hearing nothing, she adjourned the meeting at 5:04 p.m.

https://www.mcleancountyil.gov/ArchiveCenter/ViewFile/Item/9937