McLean County Times

Carlock Public Library District Board met May 20.

Here are the minutes provided by the board:

President, Beth Wagner, called the meeting to order at 6:36pm. Board members present were David Garrison, Dawn Neblock, Kevin Moore, and Laura Stephenson. Nick Birky was absent. Library Director Christie Lau was in attendance. The Pledge of Allegiance was recited.

Oath of Office:

● Beth Wagner, Kevin Moore, and Dawn Neblock were sworn in.

Board of Trustees Election of Officers:

● Kevin made a motion that Beth Wagner be appointed President, Nick Birky as Vice President, Laura Stephenson as Secretary, and David Garrison as Treasurer. Dawn seconded the motion. Motion passed unanimously.

Public Comment:

● There was no public comment

Correspondence:

● There was no correspondence

Approval of Minutes

● Regular Board Meeting from April 2025 - approved as read.

Reports

● Library Director:

○ April monthly report - Circulation is up from last year and holding steady from last month. Circulation was slightly down. In addition to story time, the Niepagan garden program was also well attended. All of the classes from the elementary school visited the library in April. The summer reading program is ready to go and pre-registration begins in 2 days. The official kick off will be May 31. The final event for the summer reading program is July 19. There were two new shelves added into the adult collection, which created an opportunity to move around the adult collection.

○ Required Training - Christie reminded the board members about their required training(s).

● President: No report

● Secretary: No report

● Finance Committee:

○ May 1, 2025 Meeting: The committee met to discuss the budget and it will be presented later this evening. Additionally, wages were discussed at the committee meeting. This will also be discussed later tonight.

● Policy Committee:

○ May 1, 2025 Meeting: Four policies were discussed at the committee meeting. All of those will be discussed later this evening.

Financial Reports:

● Financial Statements April 2025: We are expecting a tax payment before June 1. The corporate general fund is at $22,885.07 because $36,000 was taken from the working cash fund to cover this time period where the tax payments are not yet in. That money must be replenished by June 30. We are still owed $98,000 between now and June 30 from tax allocations. That money must be spent or moved into specific funds by June 30 or it goes into the special reserve fund.

Old Business:

● FY2026 Preliminary Budget - The budget has been looked over numerous times both in the whole board and in committee. Beth made a motion to accept the budget as written. Laura seconded the motion. Motion passed unanimously.

● April 1 Election Results & Board Vacant Seat - This will be discussed after new business in closed session.

New Business:

● Volunteer Policy: Dave made a motion to accept the volunteer policy as written, as it is just a regular review. Dawn seconded the motion. Motion passed unanimously.

● Donations & Gifts Policy: The only change to this policy is wording regarding historical donations and gifts. This policy was up for a regular review. Beth made a motion to accept the policy as presented. Kevin seconded the motion. Motion passed unanimously.

● ByLaws: The bylaws were up for regular review. No changes were recommended by the committee. Beth made a motion to accept the bylaws. Kevin seconded the motion. Motion passed unanimously.

● Disaster Prevention & Response Plan: The only change to this policy is contact information for specific individuals. This policy is also up for a regular review. No changes were made to this policy. Dave made a motion to accept this plan as written. Beth seconded the motion. Motion passed unanimously.

● Engage Attorney for Ordinance Support: For the past several years, the board has hired Phil Lenzini to prepare and support us in the levies and ordinances. This is typically a $3,000 flat fee for all of our levies and ordinances that are needed. This helps the board to know that all of these are done correctly. Beth made a motion to engage Phil Lenzini as the attorney for ordinance support. Kevin seconded the motion. Motion passed unanimously.

The board went into closed session at 7:16pm. The board returned to open session at 7:38pm.

● April 1 Election Results & Board Vacant Seat - Dave made a motion to extended an invitation to Cynthia Edmonds-Cady to join the board. Beth seconded it. Motion passes unanimously.

● Staff Salary Recommendations: Dawn made a motion to accept the proposed raises for library staff. Beth seconded the motion. Motion passed unanimously.

Upcoming meetings:

● Next regular meeting: June 17, 2025 at 6:30pm

● Next policy committee meeting: May 1, 2025 at 6:30pm

● Next finance committee meeting: May 1, 2025 following the policy committee meeting

Beth made a motion to adjourn the meeting. Dawn seconded the motion. Motion carried unanimously. Meeting adjourned at 7:40pm.

https://www.carlocklibrary.com/files/f14b969c9/5_20_25.pdf