City of Pontiac City Council met July 15.
Here is the minutes provided by the council:
The regular meeting of the Pontiac City Council was held on Monday, July 15, 2019 in the City Hall Council Chambers.
Mayor Russell called to order the meeting of the City Council at 6:00 P.M.
The City Clerk was directed to call roll, and the following members of the Council were present: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
EXECUTIVE SESSION
Motion by Kallas, second by Eckhoff to adjourn to Executive Session to discuss Personnel Issues, Collective Negotiating Matters, the selection and appointment of an acting Mayor to fill the vacancy in the Office of Mayor created by the resignation of Mayor Russell and setting a price for sale or lease of property owned by the City of Pontiac
Returned from Executive Session at 7:00 P.M.
PROCLAMATION HONORING KIARA PRICE
Mayor Russell read a proclamation honering Kiara Price, a PTHS student. Kiara is one of eleven students in the State of Illinois recognized as Top High School Innovator of the Year. Kiara developed “ The Service Boss” which is an efficient way to distribute condiments.
CONSENT AGENDA
Mayor Russell stated that there were six items on the consent agenda. He asked if there was a need to have any item removed for later discussion. Alderman Myers requested Item “E” be removed from the Consent Agenda. Motion made by Eckhoff, second by Wille, that the items on the consent agenda, less Item “E”, be approved as presented.
A. Motion by Eckhoff, second by Wille to approve the minutes of the July 1, 2019 City Council meeting as written. On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
B. Motion by Eckhoff, second by Wille to approve payment of bills totaling $9,581.87 from the TIF I Fund. On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
C. Motion by Eckhoff, second by Wille to approve payment of bills totaling $650.00 from TIF II Funds. On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
D. Motion by Eckhoff, second by Wille to approve the payment of bills totaling $566,156.95 from all other funds. On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
F. Motion by Eckhoff, second by Wille to approve street closures for the annual Relay for Life Event on August 2, 2019. On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
ITEM E
Alderman Myers stated that he appreciated the efforts to organize an event like the Shingdig, he could not support alcohol in City Parks.
Motion by Hicks, second by Eckhoff to approve the use of Riverside park on June 13, 2020 for the Summer Shindig. On a roll call vote, motion carried 9-1. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Gabor and Wille. Nay vote recorded: Myers
REGULAR AGENDA
A. 2019 Street Improvement Program (1) Oil and Chip Bid Award
City Engineer, Brian Verdun, indicated that there was only one bid for the proposed Oil & Chip work. That one bid was 35% over engineer’s estimate. Brian recommended that the City reject the bid and add that work to what is scheduled for next year.
Motion, by Eckhoff, second by Kallas to reject oil & chip bid.
On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
(2) Asphalt Bid
Brian Verdun presented the bid results for the overlay work and the low bid was H.J. Eppel and staff would be bringing a change order back to Council using scope of the savings from canceling the oil & chip work. Motion by Hicks, second by Swanson to award the overlay contract to H.J. Eppel in the amount of $257,324.50. On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
B. 2019 Sewage Treatment Plant Improvements
(1) Ordinance 2019-O-015 Amending EPA Loan Authorization Ordinance 2019-O-006
Farnsworth Group and City staff revisited the bids. They were over the engineers estimates and the original budgeted amount. The work is necessary and the bids were close indicating that this was a reasonable bid. Motion by Hicks, second by Eckhoff to approve Ordinance 2019-O-015, increasing the borrowing limit for the Illinois EPA loan fund to $49,500,000.00. On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
(2) Notice of Intent to Award
Motion by Hicks, second by Causer to approve and file the Illinois EPA the Notice of Intent to Award the Sewer Plant Project to Williams Brothers Construction in the amount of
$36, 950,000.00. On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
Mayor Comments
Mayor Russell reported that ground breaking ceremony for Wally’s will be July 23, 2019 at 10:30 A.M. All are invited.
Administrator Comments
A Finance Committee meeting is scheduled for July 29, 2019 at 4:30 P.M.
Council Comments
None
Public Comments
Kyle Long a neighbor to 821 N. Oak Street expressed his concern for the condition of 821 N. Oak Street. City attorney Schrock reported that the City is working with the County to have the property deeded to the city. He indicated would be done by the end of the year.
Terry Van Over expressed interested in starting a coffee truck business. City staff will work with Mr. Van Over concerning getting the necessary permits.
Executive Session
Motion by Wille, second by Bradshaw to return to Executive Session to discuss Personnel Issues, Collective Negotiating Matters, the selection and appointment of an acting Mayor to fill the vacancy in the Office of Mayor created by the resignation of Mayor Russell and setting a price for sale or lease of property owned by the City of Pontiac
Started at 7:30 P.M.
Return from Executive Session at 10:40 P.M. Motion by Myers, second by Bradshaw to continue this regular City council meeting to Thursday, July 18, 2019 at 7:15 P.M. to discuss the selection of an acting Mayor, Mayor Pro Temp and Fire Chief. On a roll call vote, motion carried 10-0. Aye votes recorded: Alvey, Swanson, Eckhoff, Kallas, Hicks, Causer, Bradshaw, Myers, Gabor and Wille.
Adjournment
On motion duly made and seconded, the regular meeting of the City Council was adjourned
https://www.pontiac.org/AgendaCenter/ViewFile/Minutes/_07152019-665
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