Heyworth Public Library District Board met May 12.
Here is the minutes provided by the board:
The Heyworth Public Library Board of Trustees met via online video conferencing service Zoom, with Director Lori Urban and board members Dennis Lawyer (president), Kira Stevens (secretary), Michael Lamb (treasurer), Lisa Shaffer and Amy Roherig. The Board of Trustees did not meet in April 2020 due to the State of lllinois' strict social distancing orders in effect at that time with no rules allowing for online meetings. The Illinois Secretary of State's office issued online conferencing guidelines prior to the scheduled meeting day in May that allowed the board to conduct meeting virtually while social distancing. All votes were conducted by voice roll call.
Absent: Kathy Clesson, Tami Koch
CORRESPONDENCE I PUBLIC COMMENTS
A thank you note from K.Bohling (library staff) was received and read aloud by L. Urban.
SECRETARY'S REPORT Minutes of the March 2020 meeting were read, approved and filed for audit.
TREASURER'S REPORT M.Lamb reported no out-of-ordinary expenses during March. D.Lawyer moved to approve all March payables, account balances and transactions; A.Roehrig seconded and the motion passed unanimously. There were no out-of-ordinary fund transfers in March. D.Lawyer moved to approve all March fund transfers as presented; L.Shaffer seconded, and the motion passed unanimously.
M.Lamb reported no out-of-ordinary expenses from the general fund during April. He noted that one purchase was made from the gift fund for the summer reading program. A.Roehrig moved to approve all April payables, account balances and transactions as presented; D.Lawyer seconded, and the motion passed unanimously. There were no out- of-ordinary fund transfers in April. L.Shaffer moved to approve all April fund transfers as presented; A.Roehrig seconded and the motion passed unanimously.
M.Lamb also noted that one of the library's certificates of deposit had matured at CEFCU in September. The money was deposited into the SavingsAccount at CEFCU. M.Lamb recommended the money be moved into special reserve at First State Bank to fund the exterior painting project in the summer. D.Lawyer moved to transfer the funds to the library's special reserve fund at First State Bank for exterior painting. L.Shaffer seconded, and the motion passed unanimously.
PRESIDENT'S REPORT
• D.Lawyer wished health and happiness to the library's board and staff and their families during the COVID-19 pandemic.
• He noted the library was doing an excellent job serving the community during unprecedented social distancing challenges.
• He expressed thanks to the board members for continuing to sign checks and conduct library business.
• He recognized L.Shafferfor her hard work researching and organizing the library's Little Free Library project.
• He recognized that the state was likely moving toward partial opening and solicited social distancing ideas from the board to keep staff and the community safe.
• Formed a budget committee with M.Lamb to research and recommend FY2020-2021 salaries.
TRUSTEE REPORTS None
COMIV[lTTEE REPORTS None
LIBRARIAN'S REPORT
• L.Urban reported the library closed suddenly on March 17, 2020, due to an executive order from the governor of the state due to COVID-19. • During thattime, shewas the only staffmemberto be in the building at anytime.
• The assistant director started working in person during the past week after L.Urban was able to secure personal protective equipment. • As of the date of the meeting, all library staff was back to a modified schedule with appropriate social distancing and PPE.
• Staff is processing new materials and returns, Returned material is being quarantined in plastic bags and tubs for seven days before being handled by staff and reshelved.
• Preparations for curbside delivery of held materials are being made.
• The librarian's report includes a building reopening plan that reflects state benchmarks and guidelines. When the building does reopen, special times may be included for at-risk people and seniors.
• No inter-library loans are being made at this time and likely will not be for a while; therefore, all materials being checked out are HPLD's own.
• L.Urban was accepted to the state-wide Director's University, which will be held on-line this year.
• Plans for summer reading are being made, and most of the program will be conducted online and virtually.
• Statistics for physical library materials were significantly down but check outs of e-books and audiobooks were up.
OLD BUSINESS I ACTION ITEMS L.Shaffer made a report on the progress of the Little Free Library project and presented recommendations for the doors, legs, signage and contract with the village. These items were discussed. K.Stevens then moved to accept L.Shaffer's recommendations. A.Roehrig seconded and the vote passed unanimously. D. Lawyer Yes K. Stevens Yes M,Lamb Yes A. Roehrig Yes L. Shafer Yes
Lurban introduced a new quote from Bellis &.Bolek for $8,088 for cleaning, priming, painting and caulking the library's exterior. Their previous quote was between $6,000 and $7,000 in February 2019. The new quote was higher because prevailing wage increased, and the exterior is in more disrepair than last year. D.Lawyer moved to accept the proposal and begin the project. L.Shaffer seconded, and the motion passed unanimously. D.Lawyer K.Stevens M.Lamb A.Roehrig Lshaffer
FY 2020-2021 budget was discussed
NEW BUSINESS I ACTION ITEMS The board will review the reciprocal user fee policy and the banking ordinance to be discussed and decided at the next meeting.
MEETING ADJOURNED 8:19 pm
The next meeting will be held June 9, 2020
https://heyworthlibrary.files.wordpress.com/2020/06/5.12.20-minutes-approved.pdf
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