Olympia Community Unit School District 16 Board met May 11.
Here is the minutes provided by the board:
Call to Order, Roll Call, and Pledge of Allegiance
The Olympia Board of Education of the Olympia CUSD #16 was called to order by President Kevin Frazier for a regular scheduled meeting at 7:01 p.m. in the Conference Room of the Olympia Administration Office with the following Board members and Administrators present: Kevin Frazier, Carolyn Hansen, Steve Matter, Shawn Hohulin, & Mary Springer; and Superintendent Dr. Andrew S. Wise.
Also in attendance was Student Services Director Andy Walsh and Director of Maintenance Scott Thornton.
NOTE: Due to the ongoing Coronavirus pandemic, the following Board members & Administrators attended virtually from other offices or their homes: Doug Maris & Lynn Cross; Assistant Superintendent Laura O’Donnell; OHS Principal Dr. Ed Jodlowski, OMS Principal Dr. Ben Lee, Olympia North Elementary Principal Matt Hurley, and OHMS Activities Director Mike Castleman.
Also attending virtually was Becky Meissner, Olympia Education Association representative.
The Pledge of Allegiance was led by President Frazier.
Approval of Consent Agenda
A motion was made by Carolyn Hansen, seconded by Steve Matter, to approve the Consent Agenda that included:
A.Approval of Agenda
B.Approval of Minutes, including Executive Session Minutes, from the April 6, 2020 regular scheduled Board of Education Meeting
C.Approval of Bills and Financial Reports
D.Approval of the following resignations:
1.Staci Schroen – Elementary Instruction Coach, effective April 20, 2020
2.Justin Collins – OMS Assistant Wrestling Coach, effective April 9, 2020
3.Josh Padilla – OHS JV Boys’ Assistant Basketball Coach, effective April 8, 2020
4.Lyndi Mallers – OHS Assistant Speech Coach, effective April 9, 2020
5.Matt Modrusic – Blue Crew Sponsor, effective April 14, 2020
6.Hannah Ogunnubi – OHS Contest Play Assistant, effective April 20, 2020
7.Beth Ann Severt – OHMS Cafeteria Personnel, effective at the end of the 2019-2020 school year
8.Karla Haning – Special Education Aide at Olympia West Elementary, effective at the end of the 2019-2020 school year
9.Kevin Eimer – OHMS Grounds Specialist, effective June 30, 2020
10.Shannon Stadnik – OMS Reading Interventionist, effective at the end of the 2019-2020 school year
E.Approval of the employment of the following Licensed Teachers, effective for the 2020-2021 school year:
1.Kaylee Williams – 3rd Grade Teacher at Olympia West Elementary
2.Natalie Chambers – OMS Reading Interventionist
3.Laura Jo Bergner – MTSS (Special Ed.) Teacher at Olympia South Elementary
F.Approval of the following Head Teachers for the 2020-2021 school year: Terri Steffen – Olympia North Elementary; Jody Spratt & Deb Martin – Olympia South Elementary; Cat Jennings & Connie Boznos – Olympia West Elementary; Heather Schwarting (6th gr.) – OMS; Tami Geurts (7th gr.) - OMS; Jen Love (8th gr.) – OMS
G.Approval of the employment of the following Education Support Personnel:
1.Beth Ann Severt – Cafeteria Manager at Olympia North Elementary, effective August 1, 2020
2.Kevin Eimer – Courier/Warehouse Manager/Maintenance, effective July 1, 2020
H.Approval of the employment of the following Extra-Curricular Coaches/Sponsors, effective for the 2020-2021 seasons:
1.Darci Eastman – OHS Football Cheerleading Coach
2.Tyler Deal – OHS Boys’ Assistant JV Basketball Coach
3.Justin Slager – OHS Assistant Football Coach
4.Kellyn Maynard – OHS Girls’ JV Basketball Coach
5.Corban Williams – Fall Strength & Conditioning Coach
I.Approval of Trevor Strubhar as a volunteer for the OHS Boys’ Basketball program
J.Approval of the new Teacher Appraisal Instrument
K.Approval of the Termination of Lease Agreement with Atlanta Park District
L.Approval of the renewal of a lease with WillScot, effective through June 11, 2021, to keep the portable classroom at Olympia South Elementary
M.Approval of the 2019-2020 District Donations as listed
N.Approval of Andy Walsh as District Treasurer & Chief Investment Officer, effective July 1, 2020
O.Approval of the revised 2020-2021 Board of Education Meeting Dates/Times
P.Approval of an overnight trip for the OHS Cross Country team to attend a Running Camp at Okaw Bluff, Lake Shelbyville on July 28-30, 2020, pending the reopening of our State
Discussion. Vote: Hansen (aye), Matter (aye), Maris (aye), Hohulin (aye),
Cross (aye), Springer (aye), Frazier (aye). Motion carried 7-0.
Communications
There were no Communications.
Administrative Committee Reports
Members of the Finance Administrative Committee shared that they had met virtually to discuss both the FY20 Amended Budget and the FY21 Working Budget, as well as fees for the 2020-2021 school year.
Members of the Buildings & Grounds Administrative Committee reported that they had met to discuss the construction project at Olympia South Elementary. Final designs which will greatly enhance student learning are being confirmed. Carolyn Hansen expressed some concern about the amount of money being spent on the Olympia South project. She noted that her concern was due to such uncertain times during the COVID pandemic. President Frazier & Superintendent Andrew Wise assured her that the money going toward the project had previously been earmarked for construction.
Carolyn Hansen of the Education/Technology Administrative Committee praised the Olympia District for being “out in front & ahead” of other districts regarding action taken with the e-Learning days. She noted that everyone in the District has done a great job, not only the staff, but the students as well. Dr. Wise also commended OHS Principal Dr. Ed Jodlowski, OHS Dean of Students Mike Jones, OHMS Activities Director Mike Castleman, OMS Principal Dr. Ben Lee, and OMHS Assistant Activities Director Jackie Litwiller for pushing & planning the OHS Graduation & OMS Promotion.
Administrative Reports
Building Principal Reports were shared, each sharing their own e-Learning successes.
Student Services Director Andy Walsh provided a look at both the FY20 Amended Budget and the FY21 Working Budget. For the FY20 year, he announced that even with some unanticipated costs, the Operations & Maintenance Fund came in under budget this year. Due to generator repairs, additional bus routes/vehicles, and increased Social Work services/Special Education placements, other funds ended over budget.
Mr. Walsh shared that revenue will be down for FY21 due to the economic changes caused by COVID-19. Three teaching positions are being added for the 2020-2021 school year, as well as after-school tutoring. He noted that the cost for after-school tutoring could be offset by federal government CARES money. When taking into account the money that is being spent from the Bond payment through Site & Construction, Mr. Walsh said the budgeted deficit for FY21 will be very similar to that of FY20, minus the Bond payments.
Mr. Walsh noted that the only School Fee increase for the 2020-2021 school year would be $.05 for both student & adult lunches. Lastly, Mr. Walsh shared the proposed Handbook changes for the 2020-2021 school year. Once changes are confirmed, these Handbooks will be made available to Parents/Students. Dr. Wise commended Mr. Walsh for his hard work in learning & working on the Budget items.
Assistant Superintendent Laura O’Donnell shared results of a Remote Learning Survey which was given to all teachers. Teachers reported that they had improved their instructional technology skills as a result of the remote learning. They also listed challenges that they had met and things that they would do differently if needed. An Instructional Learning Committee (the COVID Committee) will be meeting in the near future to discuss various instructional models that could be necessary for the 2020-2021 school year.
Mrs. O’Donnell shared a look at a new Appraisal Instrument (Evaluation) for licensed teachers. 70% of the Appraisal will be composed of 3 categories: Climate & Culture, Planning & Execution, and Teaching & Learning. The other 30% will come from two Student Growth Measures. Mrs. O’Donnell noted that this Instrument might not go into effect this fall if the District has to start the year with e-Learning.
Mrs. O’Donnell announced that Elementary Instructional Coaching services for the 2020-2021 school year will be available through the Regional Office of Education. These services will include support for teachers as they implement a new K-5 Literacy curriculum. Mrs. O’Donnell also announced that there will be one additional Project Lead The Way (PLTW) course available for Middle School students next year – Automation & Robotics. Engineering Essentials, also a PLTW course, will be available for High School students. Carolyn Hansen questioned the cost for these PLTW courses. This cost has been included in the FY21 Working Budget.
Lastly, Mrs. O’Donnell shared that after previewing multiple assessment systems, the K-12 Committee has decided to replace the STAR Assessment with NWEA-MAP Assessment. She noted that this new assessment is more aligned to State assessments and includes a robust teacher portal that will allow teachers to connect students to online resources that are appropriate, based on the score they earned.
Superintendent Dr. Andrew Wise commended everyone for the outstanding job they have done during the COVID pandemic. He specifically recognized the District’s Network Technology Director Joe Salzer and Instructional Technology Director Sean Mullins for assuring that all students & staff had internet access and online availability, and for keeping everything up and running. Dr. Wise noted that the District had celebrated Spartan Appreciation Week last week. Multiple emails, Facebook postings, and small tokens of appreciation were posted throughout the week.
Dr. Wise announced that the annual End-of-Year Celebration/Recognition for all staff members would be held this year virtually at each individual building where retirements, years of service, and other achievements will be celebrated. OMS Principal, Dr. Ben Lee, announced the upcoming virtual OMS Promotion on May 19. OHS Principal, Dr. Ed Jodlowski noted that he is in the finalizing stages for OHS Graduation and will be announcing details in the very near future. He also shared that the return of Chrome books & pickup of items left at school by the students had been well planned and was a success. Mrs. O’Donnell noted that there could be a type of “Lift Off” ceremony in the fall for OMS students who are entering High School.
Dr. Wise recommended requesting all IDEA money that is allotted for the District be used for the increasing Special Education needs. He also recommended that the bid for the boiler/AC project at Olympia West Elementary be approved for PIPCO, the lowest bidder.
Dr. Wise shared with Board members the latest Board Policy revisions, and lastly, he recommended the re-employment of Extra-Curricular Coaches/Sponsors for the 2020-2021
Other Business
There was no other business.
Action Item
A motion was made by Shawn Hohulin, seconded by Mary Springer, to authorize Olympia to request all IDEA funding available the School District to meet Special Education needs.
Discussion. Vote: Hohulin (aye), Springer (aye), Hansen (aye), Matter (aye), Maris (aye), Cross (aye), Frazier (aye). Motion carried 7-0.
A motion was made by Carolyn Hansen, seconded by Lynn Cross, to approve the re-employment of the Extra-Curricular Coaches/Sponsors, effective for the 2020-2021 seasons.
Discussion. Vote: Hansen (aye), Cross (aye), Matter (aye), Maris (aye), Hohulin (aye), Springer (aye), Frazier (aye). Motion carried 7-0.
A motion was made by Kevin Frazier, seconded by Steve Matter, to approve placing the FY20 Amended Budget on Public Display for 30 days, beginning May 8, 2020.
Discussion. Vote: Matter (aye), Hansen (aye), Maris (aye), Hohulin (aye), Cross (aye), Springer (aye), Frazier (aye). Motion carried 7-0.
A motion was made by Mary Springer, seconded by Carolyn Hansen, to approve a Public Budget Hearing to be held at 6:50 p.m. on Monday, June 8, 2020, in the Conference Room of the Olympia Administration Office, preceding the regular scheduled Board of Education Meeting.
Discussion. Vote: Springer (aye), Hansen (aye), Matter (aye), Maris (aye), Hohulin (aye), Cross (aye), Frazier (aye). Motion carried 7-0.
A motion was made by Steve Matter, seconded by Kevin Frazier, to approve the bid from PIPCO for the Boiler/Gymnasium AC project at Olympia West Elementary as follows: $172,290 (Boilers) & $136,927 (Gym AC).
Discussion. Vote: Matter (aye), Hansen (aye), Maris (aye), Hohulin (aye), Cross (aye), Springer (aye), Frazier (aye). Motion carried 7-0.
Opportunity for Public Input
There was no Public Input.
Executive Session
There was no Executive Session.
Adjournment
A motion was made by Shawn Hohulin, seconded by Carolyn Hanse, to adjourn the meeting at 8:30 p.m. Motion carried by unanimous vote.
There was no Executive Session.
http://olympiail.apptegy.us/o/district/browse/102512
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