Heyworth Public Library District Board met June 9.
Here is the minutes provided by the board:
The Heyworth Public Library Board of Trustees met June 9, 2020, via online video conferencing service Zoom, with Director Lori Urban and board members Dennis Lawyer (president), Kathy Clesson (Vice President), Kira Stevens (secretary), Michael Lamb (treasurer), Lisa Shaffer, Tami Koch and Amy Roerhig. All votes were conducted by voice roll call.
Absent: None
CORRESPONDENCE I PUBLIC COMMENTS
The Illinois Secretary of State's office sent a letter notifying the library of its receipt of the annual 2020 per capita grant of $6,882.50.
SECRETARY'S REPORT
K. Stevens provided a report of the minutes of the May 2020 meeting, which were approved and filed for audit.
There are no minutes of closed sessions to review for the last 6 months of the fiscal year.
TREASURER'S REPORT
M.Lamb provided the treasurer's report. D. Lawyer moved to approve all May payables, account balances, and transactions as presented; A. Roehrig seconded, and the motion passed unanimously. L. Shaffer moved to approve all May fund transfers as presented; D. Lawyer seconded and the motion passed unanimously.
M.Lamb also noted that the first county tax distribution for the fiscal year was half of its normal amount due to the Covid-19 pandemic. Two payments will be sent in June and one will be sent in July.
PRESIDENT'S REPORT
None
TRUSTEE REPORTS
L. Shaffer reported on the status of the Little Free Library project.
COMMITTEE REPORTS
None
LIBRARIAN'S REPORT
L. Urban made her report. See attached for monthly circulation summaries.
OLD BUSINESS I ACTION ITEMS
L. Shaffer moved to adopt a FY2020-21 reciprocal user fee of $95. A. Roehrig seconded and the vote passed unanimously. D.Lawyer Yes
K. Clesson Yes
K. Stevens Yes
M, Lamb Yes
T. Koch Absent due to internet connection issues
A. Roehrig Yes
L. Shafer Yes
Banking ordinance 19-3 was discussed, Trustees with signature authority are Dennis Lawyer, Michael Lamb, Tami Koch, Kathleen Clesson, and Kira Stevens. D. Lawyer moved to accept the ordinance with no changes. M.Lamb seconded, and the motion passed unanimously.
D. Lawyer Yes
K. Clesson Yes
K. Stevens Yes
M.Lamb Yes
T. Koch Yes
A. Roehrig Yes
L. Shaffer Yes
The library's investment policy was discussed.
L. Shaffer seconded, and the motion passed unanimously.
D. Lawyer Yes
K. Clesson Yes
K. Stevens Yes
M. Lamb Yes
T. Koch Yes
A. Roehrig Yes
L. Shaffer Yes
A discussion of the FY 2020-21 budget ensued. D. Lawyer and M. Lamb will meet with L. Urban before the next board meeting to discuss payroll and other budget recommendations. The Tentative 8 & A will be presented for approval at the July board meeting.
NEW BUSINESS I ACTION ITEMS
The board will review the board of trustee's bylaws, the ethics policy, special reserve ordinance 11-1, special reserve plan ordinance 13-2, and their personal contact information prior to the next meeting for action.
MEETING ADJOURNED 7:53 pin
https://heyworthlibrary.files.wordpress.com/2020/07/6.9.20-minutes-approved.pdf
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