McLean County Times

Golden Prairie Public Library District Board of Trustees met Oct. 19.

Here are the minutes provided by the board:

I. Call to Order

President called the meeting to order at 5:05 p.m.

II. Roll Call

Trustees Physically Present: Ary Anderson, Stephen Peterson, Patti Salch, Kathy Vroman, Stephanie Walden, Ruth Novosad

Others Physically Present: Amy Dunham, Colleen Shaw, Kathy Jeakins

Others Present via Zoom: Jeanne Hamilton

Absent: Jim Russell

III. Introductions

There were no introductions.

IV. Public Comments

There were no public comments.

V. President’s Report

President Novosad had no report to share.

VI. Approval of Minutes

A. September 21, 2022:

Hearing no objections, the minutes were approved as distributed.

VII. Staff Reports

A. Director’s Report: Jeanne Hamilton, Library Director, shared that the Library had 919 new cards issued in September (double the amounts in the previous 2 months) and Connect Transit gave 19,970 free rides to library cardholders as a part of the National Library Card Sign Up Month. Jeanne also updated the Board on the library expansion progress.

B. Circulation and Outreach Report: Colleen Shaw, Circulation and Outreach Services Manager presented the new Bookmobile Schedule. This time around, we have a four-month schedule with light changes. This will allow us to change the months that the Bookmobile schedules are distributed. The Spring schedule will be ready in March, and the Autumn schedule will be out in September. Colleen also provided updates on the Bookmobile stops, the upcoming Halloween Bingo and Halloween Boooookmobile. She also shared information about the status of the McLean County Reentry Council. Prairie State Legal will be working with the Council to finish up the bylaws, and then the Council can apply for non-profit status. Colleen also updated the Board on the surveys collected by Caitlin on GPPLD stops. Caitlin is going to continue to collect survey responses to add to the results and they will be shared in a future report to the GPPLD Board.

C. Financial Report: Kathy Jeakins, Business Office Manager, shared that the Financial Report is in the Board packet. We should be at 25% through the end of September. We received additional Property Tax Distributions in September, and per the contract, 95% of those distributions was

transferred to the BPL. Kathy has begun to spend the Per Capita Grant money and that will show up as a line item for books and AV materials. Kathy has begun working with the auditor on the planned yearly audit.

VIII. New Business

A. Discussion of Per Capita Grant Requirements:

Jeanne led the discussion on the Per Capita Grant Requirements and explained that she will be breaking up the chapters during each upcoming GPPLD meeting. Chapters reviewed at this meeting were:

• Core Standards

• Governance and Administration

• Personnel

• Access

IX. Old Business

A. Update on Annexations:

Ruth shared the Petition for Declaratory Relief as filed by Robert Porter the first week in October. Discussion was held on the process, communication strategy, ongoing concerns, and the effect on the GPPLD.

X. Comments from Board Trustees

• A thank you was offered to President Ruth Novosad for all her work on the Annexation Project.

• Discussion was held on how to make a donation to the building campaign, and Jeanne provided the instructions.

XI. Reminder

Next Board Meeting is November 16, 2022.

XII. Adjournment

President Novosad adjourned the meeting at 6:11 p.m.