McLean County Times

Town of Normal Town Council met May 20.

Here are the minutes provided by the council:

l. CALL TO ORDER:

Mayor Koos called the Regular Meeting of the Normal Town Council to Order at 7:00 p.m., Monday, May 20, 2024.

2. ROLL CALL:

The Deputy Clerk called the roll with the following persons

PRESENT: Mayor Chris Koos and Councilmembers Kevin McCarthy, Scott Preston, Kathleen Lorenz, Chemberly Harris, and Karyn Smith, also present were City Manager Pamela Reece, Interim Assistant City Manager Brian Day, Interim Corporation Counsel Jason Querciagrossa, and Deputy Clerk

Britni Williams.

ABSENT: Councilmember Andy Byars.

3. PLEDGE OF ALLEGIANCE:

Mayor Koos led the Pledge of Allegiance to the Flag.

4. PUBLIC COMMENT:

There was no Public Comment.

5. OMNIBUS VOTE AGENDA:

Mayor Koos read aloud the items to be considered by the Omnibus Vote Agenda.

A. APPROVAL OF THE MINUTES OF THE REGULAR COUNCIL MEETING OF MAY 6, 2024

B. REPORT TO RECEIVE AND FILE TOWN OF NORMAL EXPENDITURES FOR PAYMENT AS OF MAY 15, 2024

C. MOTION TO APPROVE RECOMMENDED HARMON ARTS GRANT AWARDS

D. RESOLUTION WAIVING THE FORMAL BIDDING PROCESS AND AUTHORIZING THE PURCHASE OF THE 836 TECHNOLOGIES CINT COMMANDER II SYSTEM, SATELLITE NETWORKING PACKAGE, AND 836 TACTICAL VIDEO PHONE FROM 836 TECHNOLOGIES FOR $33,744.11

E. RESOLUTION TO ACCEPT BIDS AND A WARD A CONTRACT TO STARK EXCAVATING, INC. FOR THE NORMAL AREA DRAINAGE IMPROVEMENTS PROJECT IN THE AMOUNT OF $197,316: Resolution No. 6253

F. RESOLUTION TO A WARD THE BID FOR CLARIFIER NO. 2 GEAR DRIVE AND MIXERS REHABILITATION PROJECT TO GA RICH & SONS, INC. AT A TOTAL COST OF $152,900: Resolution No. 6254

G. RESOLUTION WAIVING THE FORMAL BIDDING PROCESS AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR DESIGN AND TECHNICAL SERVICES WITH GOLF COURSE CONSTRUCTION AND RENOVATION, LLC FOR $40,000 TO EXPAND THE PUTTING GREEN AND TO BUILD A CHIPPING GREEN AT IRONWOOD GOLF COURSE AND AUTHORIZING THE PURCHASE OF RELATED MATERIAL

H. RESOLUTION TO ACCEPT BIDS AND A WARD A CONTRACT TO STARK EXCAVATING, INC. FOR THE 2024 SUMP PUMP DISCHARGE AND STORM SEWER IMPROVEMENTS PROJECT IN THE AMOUNT OF $209,700 AND AN ASSOCIATED BUDGET ADJUSTMENT: Resolution No. 6255

I. RESOLUTION TO ACCEPT BIDS AND A WARD A CONTRACT TO ROWE CONSTRUCTION, A DIVISION OF UNITED CONTRACTORS MIDWEST, INC., FOR THE ADELAIDE STREET IMPROVEMENTS {STRIEGAL COURT TO COLLEGE A VENUE) PROJECT IN THE AMOUNT OF $1,494,426.50: Resolution No. 6256

J. RESOLUTION CONDITIONALLY REAPPROVING THE FINAL PLAT FOR SUNSET COMMONS {SOUTHEAST CORNER OF AIRPORT AND SHEPARD): Resolution No. 6257

K. RESOLUTION AUTHORIZING THE EXECUTION OF A PEDESTRIAN UNDERPASS AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY FOR THE CONSTRUCTION, MAINTENANCE, AND USE OF THE PROPOSED PEDESTRIAN UNDERPASS AT THE UPTOWN STATION

L. RESOLUTION WAIVING BIDS AND AUTHORIZING AN AGREEMENT WITH CIRBN LLC TO CREA TE AN ALTERNATIVE FIBER OPTIC CABLE ROUTES TO SERVE TOWN FACILITIES FOR THE TOTAL AMOUNT OF $49,258.31

M. RESOLUTION AUTHORIZING AN AGREEMENT WITH AMERENIP TO TEMPORARILY RELOCATE A 34.5 KV LINE FOR THE CONSTRUCTION OF THE UNDERPASS PROJECT AT UPTOWN ST A TION IN THE AMOUNT OF $164,920.20

MOTION:

Councilmember McCarthy moved, seconded by Councilmember Smith, the Council Approval of the Omnibus Vote Agenda.

AYES: Lorenz, Harris, Smith, Preston, McCarthy, Koos.

NAYS: None.

ABSENT: Byars.

Motion declared carried.

Councilmembers Chemberly Harris excused herself from voting on any bills she incurred as a Councilmember.

Items D, G, L, and M were removed from Omnibus Vote by Councilmember Lorenz and Item K was removed from Omnibus Vote by Councilmember Smith

Items A, B, C, E, F, H, I, and J were approved by Omnibus Vote.

6. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA:

RESOLUTION WAIVING THE FORMAL BIDDING PROCESS AND AUTHORIZING THE PURCHASE OF THE 836 TECHNOLOGIES CINT COMMANDER II SYSTEM, SATELLITE NETWORKING PACKAGE, AND 836 TACTICAL VIDEO PHONE FROM 836 TECHNOLOGIES FOR $33,744.11: Resolution No. 6258

Councilmember Lorenz moved, seconded by Councilmember McCarthy, the Council Approval of a Resolution Waiving the Formal Bidding Process and Authorizing the Purchase of the 836 Technologies CINT Commander II System, Satellite Networking Package, and 836 Tactical Video Phone from 836 Technologies for $33,744.11.

AYES: Harris, Smith, Preston, McCarthy, Lorenz, Koos.

NAYS: None.

ABSENT: Byars.

Motion declared carried.

Councilmember Kathleen Lorenz requested clarification on why the formal bid process was waived. City Manager Pamela Reece and Interim Assistant City Manager Brian Day responded.

RESOLUTION WAIVING THE FORMAL BIDDING PROCESS AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR DESIGN AND TECHNICAL SERVICES WITH GOLF COURSE CONSTRUCTION AND RENOVATION, LLC FOR $40,000 TO EXPAND THE PUTTING GREEN AND TO BUILD A CHIPPING GREEN AT IRONWOOD GOLF COURSE AND AUTHORIZING THE PURCHASE OF RELATED MATERIAL: Resolution No. 6259

MOTION:

Councilmember Lorenz moved, seconded by Councilmember McCarthy, the Council Approval of a Resolution Waiving the Formal Bidding Process and Authorizing the Execution of a Contract for Design and Technical Services with Golf Course Construction and Renovation, LLC for $40,000 to Expand the Putting Green and to Build a Chipping Green at Ironwood Golf Course and Authorizing the Purchase of Related Material.

AYES: Preston, McCarthy, Lorenz, Harris, Smith, Koos.

NAYS: None.

ABSENT: Byars.

Motion declared carried.

Councilmember Kathleen Lorenz requested clarification on why the formal bid process was waived. City Manager Pamela Reece responded.

Councilmember Karyn Smith highlighted that while this agreement includes design services and a plan, the majority of the project's work would be completed internally by Parks and Recreation staff.

RESOLUTION AUTHORIZING THE EXECUTION OF A PEDESTRIAN UNDERPASS AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY FOR THE CONSTRUCTION, MAINTENANCE, AND USE OF THE PROPOSED PEDESTRIAN UNDERPASS AT THE UPTOWN STATION: Resolution No. 6260

MOTION:

Councilmember Smith moved, seconded by Councilmember McCarthy, the Council Approval of a Resolution Authorizing the Execution of a Pedestrian Underpass Agreement with Union Pacific Railroad Company for the Construction, Maintenance, and Use of the Proposed Pedestrian Underpass at the Uptown Station.

AYES: McCarthy, Lorenz, Harris, Smith, Preston, Koos.

NAYS: None.

ABSENT: Byars.

Motion declared carried.

Councilmember Karyn Smith highlighted that three items on tonight's agenda are related to the underpass project and questioned how close we are to beginning construction. City Manager Pameal Reece responded.

Councilmember Kathleen Lorenz questioned whether the cost of this agreement was included in the total planned project amount and wanted clarity on various aspects of the agreement. City Manager Pamela Reece and Interim Assistant City Manager Brian Day responded.

RESOLUTION WAIVING BIDS AND AUTHORIZING AN AGREEMENT WITH CIRBN LLC TO CREA TE AN ALTERNATIVE FIBER OPTIC CABLE ROUTES TO SERVE TOWN FACILITIES FOR THE TOTAL AMOUNT OF $49,258.31: Resolution No. 6261

MOTION:

Councilmember Lorenz moved, seconded by Councilmember Preston, the Council Approval of a Resolution Waiving Bids and Authorizing an Agreement with CIRBN LLC to Create an Alternative Fiber Optic Cable Routes to Serve Town Facilities for the Total Amount of $49,258.31.

A YES: Lorenz, Harris, Smith, Preston, McCarthy, Koos.

NAYS: None.

ABSENT: Byars.

Motion declared carried.

Councilmember Kathleen Lorenz questioned whether the cost of this agreement was anticipated for the underpass project. City Manager Pamela Reece responded.

RESOLUTION AUTHORIZING AN AGREEMENT WITH AMERENIP TO TEMPORARILY RELOCATE A 34.5 KV LINE FOR THE CONSTRUCTION OF THE UNDERPASS PROJECT AT UPTOWN STATION IN THE AMOUNT OF $164,920.20: Resolution No. 6262

MOTION:

Councilmember Lorenz moved, seconded by Councilmember Smith, the Council Approval of a Resolution Authorizing an Agreement with AmerenIP to Temporarily Relocate a 34.5 KV Line for the Construction of the Underpass Project at Uptown Station in the Amount of $164,920.20.

A YES: Harris, Smith, Preston, McCarthy, Lorenz, Koos.

NAYS: None.

ABSENT: Byars.

Motion declared carried.

Councilmember Kathleen Lorenz questioned whether the cost of this agreement was anticipated for the underpass project. City Manager Pamela Reece responded.

Councilmember Kevin McCarthy questioned whether there were plans to relocate power underground. City Manager Pamela Reece responded.

GENERAL ORDERS:

7. ORDINANCE REZONING PROPERTY IN THE TOWN OF NORMAL -416 W. WILLOW: Ordinance No. 5984

MOTION:

Councilmember McCarthy moved, seconded by Councilmember Preston, the Council Approval of an Ordinance Rezoning Property in the Town of Normal - 416 W. Willow.

AYES: Smith, Preston, McCarthy, Lorenz, Harris, Koos.

NAYS: None.

ABSENT: Byars.

Motion declared carried.

NEW BUSINESS:

8. ORDINANCE AUTHORIZING A PURCHASE AGREEMENT FOR A PARCEL LOCATED AT WEST SHELBOURNE DRIVE AND CHARLOTTE DRIVE IN THE AMOUNT OF $10: Ordinance No. 5985

MOTION:

Councilmember Preston moved, seconded by Councilmember McCarthy, the Council Approval of an Ordinance Authorizing a Purchase Agreement for a Parcel located at West Shelbourne Drive and Charlotte Drive in the Amount $10.

AYES: Smith, Preston, McCarthy, Lorenz, Harris, Koos.

NAYS: None.

ABSENT: Byars.

Motion declared carried.

Mayor Koos stated that this purchase will enable the Town to address drainage and flooding issues.

City Manager Pamela Reece commended Town staff for their ongoing efforts on this, and Christ Church for allowing the Town to purchase the site for $10.

Council member Kathleen Lorenz asked about drainage issues in other parts of this area. City Manager Pamela Reece responded.

8. PRESENTATION BY STUDENT MEMBERS OF YOUTH ON A MISSION:

Youth on a Mission Program Coordinator's Paige Malloy and Tracie Freeman provided a brief overview of the Youth on a Mission program.

Shloka Ravinuthala, Nikhil Kavutarapu, and Joce Chung presented their ideas for refreshing the Human Relations Commission.

Dhruv Ravinuthala and Sophia Boyer presented their ideas for promoting unity through public displays.

Councilmember Karyn Smith encouraged the students to contact the committee that is looking into the mural for the underpass.

Richa Shulka and Angel Yin shared their ideas for an immigration initiative aimed at making Normal a welcome environment for immigrants.

Councilmember Kathleen Lorenz recommended that the students contact the Immigration Project and Prairie State Legal to learn about their services.

Vivaan Reddy and River Stokes-Dorsey presented their ideas on creating a Micro community within Normal.

PUBLIC COMMENTS:

There was no Public Comment.

10. CONCERNS:

Councilmember Kevin McCarthy stated that it is National Public Works week and thanked the Public Works department for all their work. Mr. McCarthy mentioned that Fairview Aquatic Center will be opening this coming weekend.

Councilmember Karyn Smith mentioned volunteers are needed this Memorial Day weekend to help place wreaths on veterans' graves. Ms. Smith also mentioned that the Penguin Project will be performing SpongeBob the Musical over the first weekend of June.

11 . ADJOURNMENT

There being no further business to come before the Council, Mayor Koos called for a Motion to Adjourn the Regular Meeting of the Normal Town Council.

MOTION:

Councilmember McCarthy moved, seconded by Councilmember Harris, the Council Accept a Motion to Adjourn the Regular Meeting of the Normal Town Council.

AYES: Preston, McCarthy, Lorenz, Harris, Smith, Koos.

NAYS: None.

ABSENT: Byars.

Motion declared carried.

Mayor Koos adjourned the Regular Meeting of the Normal Town Council at 8:05 p.m., Monday, May 20, 2024.

https://www.normalil.gov/ArchiveCenter/ViewFile/Item/4978