McLean County Times

Saunemin Community Consolidated School District 438 Board of Education met June 24.

Here are the minutes provided by the board:

Members Present 

Josh Coffey 

Eric Johnson

Mary Ludwig

Evan Rich

Brandon Sancken

Members Absent

Tasha Bunting

Call to Order

The meeting was called to order at 7:00 p.m. by President Eric Johnson. Roll call was answered as indicated, followed by the Pledge of Allegiance. Others present included Superintendent, Mr. Gary Doughan.

Public Hearing to be held prior to the start of the meeting, adjourned at 7:05 p.m.

a) Amended Budget for FY25

b) Interfund Transfer

c) E Learning Plan renewal

Public Recognition (Strategic Priority #6: Community Engagement and Communication)

a) Comments from Public/Employees

There were no comments from the public

Motion to Approve the Consent Agenda that includes the following: (Strategic Priority #3: Finances that Support Student Learning)

a) Minutes from the May 13th, 2025 meeting

Motioned by Sancken and Seconded by Coffey

Aye: Coffey, Sancken, Rich and Johnson

Abstain: Ludwig

Motion carried 4-1

b) Payroll, Bills and Financials for the month of May 2025

Motioned by Sancken and Seconded by Rich

Aye: Coffey, Sancken, Ludwig, Johnson and Rich

Motion carried 5-0

c) Approve Treasurer’s Report for May 2025

Motioned by Ludwig and Seconded by Coffey

Aye: Rich, Ludwig, Johnson, Sancken and Coffey

Motion carried 5-0

Seating of New Board Member, Derek Chandler

Superintendent’s Report

● Transferred $1.5 million from CD back into General Checking account in June 2025.

● Renewed a 9 month special CD in the amount of $23,950 in the interest rate of 3.99%.

● Reviewed updates in the Student Handbook for the 2025/2026 school year

● Discussed the Property/Casualty/Liability insurance renewal with EMC through the Ramza Insurance Group

● Peter van der Bijl is our new hire candidate as the music teacher for the 2025/2026 school year.

● Reviewed the E Learning Renewal for three years.

● IESA only accepts 18 athletes for baseball so there is a possibility of cuts if the headcount is more than 18.

Assistant Principal/Athletic Director

● Mr. McDermaid was absent from the meeting.

Action Items

a) Approve Policy Updates

i) 2:150: AP Superintendent Committees

ii) 2:250: E Immediately Available District Public Records and Web Posted Reports and Records

iii) 2:260: Uniform Grievance Procedure

iv) 2:265: Title IX Grievance Procedure and all Administrative Procedures and exhibits

v) 4:15: Identity Protection as well as Administrative Procedure 2

vi) 4:60: AP 5 Federal and State Award Procurement and Procedures

vii) 4:80: Accounting and Audits as well as AP 3

viii) 5:10: Equal Employment Opportunity and Minority Recruitment

ix) 5:20: Workplace Harassment Prohibited

x) 5:100: Staff Development Program

xi) 6:150: Home and Hospital Instruction

xii) 6:235: Access to Electronic Networks as well as AP 1 and 3

xiii) 7:10: Equal Educational Opportunities as well as AP 1 and 2

xiv) 7:20: Harassment of Students Prohibited

xv) 7:50: School Admissions and Student Transfers to and from Non-District Schools as well as AP

xvi) 7:60: Residence

xvii) 7:70: Attendance and Truancy

xviii) 7:180: Prevention of and Response to Bullying, Intimidation and Harassment

xix) 7:185: Teen Dating Violence Prohibited

xx) 7:190: Student Behavior as well as AP 2, 5, 6 and E2

xxi) 7:200: Suspension Procedures

xxii) 7:210: Expulsion Procedures and E1

xxiii) 7:250: Student Support Services as well as AP2

xxiv) 7:255: Student Who are Parents, Expectant Parents, or Victims of Domestic or Sexual Violence as well as AP 1 and 2

xxv) 7:270: Administering Medicines to Students as well as AP2

xxvi) 7:310: Restrictions on Publications; Elementary Schools as well as AP

xxvii) 7:340: Students Records as well as AP1 and E1

xxviii) 8:30: Visitors to and Conduct on School Property as well as E1 and 2

Motioned by Ludwig and Seconded by Rich

Aye: Sancken, Rich, Johnson, Coffey, Chandler and Ludwig

Motion carried 6-0

b) Approve the employment of Peter van der Bijl as music teacher for the 2025/2026 school year.

Motioned by Sancken and Seconded by Coffey

Aye: Johnson, Ludwig, Rich, Coffey, Chandler and Sancken

Motion carried 6-0

c) Approve the FY amended budget as presented.

Motioned by Ludwig and Seconded by Sancken

Aye: Rich, Ludwig, Coffey, Chandler, Sancken and Johnson

Motion carried 6-0

d) Approve the Interfund Transfer Resolution.

Motioned by Coffey and Seconded by Rich

Aye: Ludwig, Coffey, Chandler, Sancken, Rich and Johnson

Motion carried 6-0

e) Approve the E Learning Renewal for three years.

Motioned by Ludwig and Seconded by Rich

Aye: Chandler, Ludwig and Rich

Nay: Coffey, Sancken and Johnson

Motion carried 3-3 (Tabled)

f) Approve the Student Handbook for the 2025/2026 school year.

Motioned by Coffey and Seconded by Chandler

Aye: Chandler, Rich, Ludwig, Johnson, Sancken and Coffey

Motion carried 6-0

g) Approve the Property/Casualty/Liability insurance renewal with EMC through the Ramza Insurance Group.

Motioned by Sancken and Seconded by Coffey

Aye: Sancken, Rich, Johnson, Coffey, Chandler and Ludwig

Motion carried 6-0

Old Business

None

New Business

a. Joint Annual Conference registration now open

Closed Session

There will be no need for a closed session

Adjournment

Motioned by Coffey and Seconded by Sancken to adjourn the meeting at 8:07 p.m.

Aye: Johnson, Ludwig, Rich, Coffey, Chandler and Sancken

Motion Carried 6-0

https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/3780/Saunemin/5944265/JUNE25_BOE_Minutes.pdf