McLean County Property Committee met April 4.
Here is the minutes provided by the committee:
Members Present:
Members Absent:
Other Members Present:
Staff Present:
Chairman Scott Murphy, Members: Josh Barnett, Jacob Beard, Lyndsay Bloomfield, Elizabeth Johnston, Logan Smith Lyndsay Bloomfield and Gerald Thompson (remotely)
Member Josh Barnett
None
William Wasson, County Administrator, Jessica Woods, First Assistant State’s Attorney – Civil Division; Eric Schmitt, Administrative Services Director; and Ms. Julie Morlock, Recording Secretary;
Department Heads/
Elected Officials Present: Mr. Mike Steffa, Parks & Recreation
Others Present: None
Chairman Murphy declared a quorum and called the meeting to order. He informed the Committee that Member Thompson had requested to attend remotely under County Board Rules and asked if there was any objection. Hearing no objection, he approved Mr. Thompson’s request to attend remotely and declared him present.
Chairman Murphy presented the minutes from the February 19, 2019 special meeting of the Property Committee for approval.
Motion by Smith/Bloomfield to approve the February 19, 2019 special meeting minutes of the Property Committee.
Motion carried.
Chairman Murphy confirmed there were no appearances by members of the public.
Mr. Mike Steffa, Parks and Recreation Director presented for action a request to approve a Tractor Lease Agreement. Mr. Steffa indicated that every two years they put out requests for a tractor loader lease quotes to local implement stores. He indicated they sent out six requests and received two quotes back and Cross implements submitted the lowest quote. He indicated the lease provides new tractor and Implement provider covers maintenance and general repair. Mr. Beard asked if everyone is trained on the equipment. Mr. Steffa indicated that everyone receives in person training and is required to watch safety videos.
Motion by Smith/Johnston to recommend approval of tractor lease agreement.
Motion Carried.
Mr. Wasson, County Administrator presented for action a request to approve an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2019 Combined Annual Appropriation and Budget Ordinance General Fund 0001, Facilities Management 0004 (FF&E). Mr. Schmitt indicated they are finalizing new purchases for the Law & Justice Center and this equipment included custodians including mop buckets and vacuum as well as signage. Mr. Beard asked them to clarify transfer of money to the Public Building Commission loan. Mr. Schmitt explained that we make these purchases and then we are reimbursed by the Public Building Commission. Mr. Wasson stated this could have been done by the contractor that would have included contractor overhead for these procurements. Ms. Johnston asked if this included all internal and external signs. Mr. Schmitt indicated this was for interior signage in primarily the public areas. He stated that a lot of the signage in the secure areas is stenciling. He stated that once the project is complete there will be some external signage to purchase.
Motion by Smith/Johnston to recommend approval of an Emergency Appropriation Ordinance Amending the McLean County Fiscal Year 2019 Combined Annual Appropriation and Budget Ordinance General Fund 0001, Facilities Management 0004.
Motion Carried.
Mr. Wasson stated there was no changes to employment in the last 30 days under the purview of the Property Committee. Mr. Wasson indicated that Mr. Schmitt wanted to review landscape plans around the Law & Justice Center and the 200 W. Front Street Building. Mr. Schmitt went over plans developed by the City of Bloomington for trees, plants and shrubs in front of the Law & Justice Center and west side of 200 W. Front Street building and showed pictures of the trees, plans and shrubs proposed. He also discussed grading and the addition of turf for a well-manicured area that would be easier to maintain. Mr. Schmitt indicated they wanted a place staff to go during breaks. Mr. Wasson also indicated that because of the bowl shape they hoped to work with Bloomington to utilize this area for weekend events. Mr. Beard asked if the City of Bloomington would be paying part of the expenses. Mr. Wasson stated the City of Bloomington Parks and Recreation department would do the work and we would pay them for the materials and labor. Mr. Beard asked about maintenance. Mr. Schmitt indicated that there would be some maintenance until established but then will be low maintenance.
Chairman Murphy presented the bills from the Auditor in the amount of $290,641.57
Motion by Johnston/Beard to approve payments of bills from the Auditor in the amount of $290,641.57.
Motion Carried
The Committee then proceeded on a tour of the Government Center Building.
Chairman Murphy asked if there was any other business to come before the Committee; hearing none, he adjourned the meeting at 5:54 p.m.
https://www.mcleancountyil.gov/ArchiveCenter/ViewFile/Item/6651
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