Town of Chatsworth Board of Trustees met Nov. 14.
Here is the minutes provided by the board:
Roll call showed the following present: Trustees Will Price, Ken Ashman, Rick Harn, Dale Diller, Galen Schaffer, Dawn Hobart, Town Clerk Garland, Officer Cavanagh, Superintendent Harn, Attorney Weeks, Treasurer Mindy Meyer, and Superintendent Erickson.
A motion by Trustee Diller and seconded by Trustee Schaffer to approve the previous minutes. Board of Trustee votes: 6 Yeas
Public Hearing: Real Estate Exchange: A public hearing was held regarding the exchange of Tract 1 owned by the Town and Tracts 2 and 3 which are owned by Tracy Deterding, a/k/a Tracy Collins. Attorney Weeks explained that two liens were found on the property owned by Tracy Collins however it was determined that those liens did not belong to this Tracy Collins. A motion was made by Trustee Diller and seconded by Trustee Schaffer to approve the exchange. Ordinance 484 was passed per Roll Call Vote: Ayes included Trustee Diller, Price, Schaffer, Hobart, and Harn. Nays included Trustee Ashman.
Correspondence/Public Issues: None
Police Report: Officer Cavanagh provided an updated report regarding the status of 306 E. Ash.
Attorney’s Report
306 East Ash: Residents have complied with requests and Attorney Weeks will dismiss the rule.
415 E. Walnut: Attorney Weeks provided a petition for demolition. A motion was made by Trustee Schaffer and seconded by Trustee Price to move forward with the petition to demolish and place a lien on the property located at 415 E. Walnut Street. Board of Trustee votes: 6 Yeas
205 W. Walnut: Appeared in court and have requested that the Board provide a list of items to be in complaint.
West Locust Street Vacation: Trustee Diller requested that the $900 of Attorney’s fees be removed.
Old Business
Employee Benefits/Health Expense Stipend/Retirement: A motion was made by Trustee Diller and seconded by Trustee Schaffer to approve the Town of Chatsworth Employee Benefits Document except for the Retirement portion and passed per a roll call vote: Ayes included Trustee Diller, Price, Hobart, and Harn. Nays included Trustee Schaffer and Trustee Ashman. The retirement portion to be added to next month’s agenda.
Continued Thursday November 14, 2019: Regular Board of Trustee Meeting, 7:00 p.m.
Uniforms for Matt: Officer Cavanagh presented an itemized list requesting the purchase of 2 pair of pants, 2 shirts, and a pair of boots. A motion was made by Trustee Price and seconded by Trustee Harn to purchase the 2 shirts, 2 pants, and a pair of boots each year. Board of Trustee votes: 6 Yeas
Cannabis/Marijuana: Postponed and add to next meeting agenda.
New Business
Gene May Central IL Disposal & Recycling: Garbage contract expires 12/31/19 & has a 2-year renewal option: Gene May presented a proposal containing the monthly rates for the next two years along with an additional 2-year renewal option available. Gene May explained the reasons for the slight increase in price. A motion was made by Trustee Schaffer and seconded by Trustee Diller to approve the 2-year extension at the new prices. Board of Trustee votes: 6 Yeas
A motion was made by Trustee Price and seconded by Trustee Schaffer to approve the SELCAS tax distribution 2nd installment in the amount of $5762.65. Board of Trustee votes: 6 Yeas
Consideration to approve Levy Ordinance 485: Attorney Weeks asked for a copy of the appropriation filed during the summer months of 2019 to be emailed to him. A motion was made by Trustee Price and seconded by Trustee Ashman to approve Levy Ordinance 485. Board of Trustee votes: 6 Yeas
Overtime Concerns: ALL overtime for employees MUST be approved.
Vandalism: Officer Cavanagh shared a report of vandalism that occurred on town property stating that more information would be shared at a later time as the case is on-going.
Purchase Procedures: Purchase request forms will need to be completed and approved prior to any purchases being made.
President Runyon Report: Returned from the 80-degree weather in Mexico.
Trustee Reports
Trustee Harn: Asked about the white vehicle and black trailer parked in the lot. White vehicle is current and in compliance with the town’s ordinances however the black trailer is not due to expired plates.
Trustee Hobart: None.
Trustee Ashman: None.
Trustee Diller: Suggested that the Town reduce the accounts down to 3 accounts. One account will remain at Vermillion Valley (MFT) and two at Citizen’s Bank (General and Garbage/Sewer/Water). Suggested that Norma Kerber be removed as a check signer when accounts are changed. Checked with Route 24 concerning the computer upgrades to Windows 10 and was recommended to purchase new computers rather than trying to upgrade computers that are older than 4 years. A suggestion was made to move the 2nd newer computer in the police department office into the Clerk’s office to replace one of the outdated computers and to have Route 24 work on the network to remove the other outdated computer from operation leaving the Clerk’s office with two computers: one for the counter and one for Quick Books/Water billing.
Trustee Schaffer: Will not have the rail before the deadline and the horse & carriage will not happen.
Continued Thursday November 14, 2019: Regular Board of Trustee Meeting, 7:00 p.m.
Trustee Price: None.
Treasurer’s Report: Would like to add changing of the accounts and removing Norma on the next month’s agenda as the bank would need to have the minutes in order to make the change. Requested that binders are ordered for her.
Employee’s Reports:
Employee N. Erickson: None
Employee J. Harn: None.
Clerk Garland Report: Quick Books upgrade is scheduled to automatically renew in December. There is an option to upgrade to Quick Books Enterprise Gold at a cost of $1502 annually that would include a yearly upgrade, unlimited technical support, five training sessions each year, payroll bundle without any additional fees for direct deposit, and preferred rates for credit card payments. Current package is $949 each year with no technical support. Each technical support charge is $360 and the Town has utilized that twice. Email addresses are needed for the Illinois Municipal League renewal application.
Public Input: A citizen inquired about a pile of trash that was left behind a residence. This home is a rental belonging to Jackie Dohman and is the responsibility of the owner. A resident at 304 E. Beech Street requested assistance with paying his water bill. The prior month bill was over $400 and was paid in full. This last month the bill is almost $800. Plumber was called out and determined the increase was due to a mechanical issue in the installation of a toilet. Resident asked for a payment plan due to losing his job due to medical issues and is currently working towards returning to work. A motion was made by Trustee Hobart and seconded by Trustee Schaffer to allow for a one-time 50% reduction in his water bill due to mechanical issues including a monthly payment plan of $50 per month to pay off the current balance plus payment of all upcoming monthly water bill charges. Board of Trustee votes: 6 Yeas
A motion was made by Trustee Ashman and seconded by Trustee Price to go into executive session at 8:20 pm. Board of Trustee vote: 6 Yeas
Roll call showed the following present: Trustees Will Price, Ken Ashman, Rick Harn, Dale Diller, Galen Schaffer, Dawn Hobart, Town Clerk Garland, Superintendent Harn, Attorney Weeks, and Superintendent Erickson.
A motion was made by Trustee Ashman and seconded by Trustee Schaffer to end executive session at 8:34 pm. Board of Trustee vote: 6 Yeas
A motion by Trustee Harn and seconded by Trustee Diller to pay the bills.
Board of Trustee vote: 6 Yeas
A motion by Trustee Price and seconded by Trustee Harn to adjourn at 8:45 P.M.
Board of Trustee vote: 6 Yeas
http://www.chatsworthillinois.org/2019-2020-meetings.htm
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