Village of Carlock Village Board met Jan. 28.
Here is the minutes provided by the board:
The meeting was called to order at 7:00 pm by Acting President, R. Baer. Roll call was taken. Those present were trustees, R. Eaves, D. Geshiwlm, and I, Judd. Clerk, M. Becker, Treasurer, C. Sams and Water Superintendent M. Larimore were also present. Trustee, G. Kaeb was absent. There were two visitors in attendance.
The pledge of allegiance was recited.
Minutes from the December Board meeting were reviewed. D. Geshiwlm made motion to approve as written. R. Eaves seconded motion. Motion carried 4-0.
R. Baer made recommendation to appoint Christina Werkman to the Board, filling a vacant seat. R. Eaves made motion to accept recommendation and appoint Werkman. I. Judd seconded motion. Motion carried 4-0. C. Werkman was sworn in as Trustee.
Auditors from Striegel, Knobloch & Co. were present to review the audit with the Board. The agreement for services for the audit year ending April 30, 2020 was reviewed. The motion to accept the agreement was made by R. Eaves, seconded by D. Geshiwlm. Motion carried 4-0.
The December 2019 and 2019 year end police reports were reviewed.
Water Superintendent Larimore reported water usage for December. The gallons pumped during the previous month were 1,171,894. Gallons of water per day were 37,803 and gallons of water per person per day was reported to be 63.0.
The Water Committee reported on their committee meeting, held on January 16, 2020. The committee discussed well sites, red water filter cleaning and the cleaning and inspection of the water tower.
Streets and Alleys, Building and Zoning, Park, Development, Ordinance and Human Resource committees had no reports.
The Finance committee held a committee on January 20, 2020 to discuss the finances for a new well and an electronic payment system for water bills.
The bills were reviewed by the Board. R. Eaves made motion to approve as written. C. Werkman seconded motion. Motion carried 4-0.
Treasurer, C. Sams presented the financial statements for December 2019. The general fund income is above for year to date, and expenses are below budget for year to date. The water fund income is above for year to date and expenses are above budget for year to date. R. Eaves made motion to approve as presented. D. Geshiwlm seconded motion. Motion carried 4-0.
In new business, the approval for soil borings at Stoneman Gardens was deferred until February.
The annual Spring Clean Up date was set for May 2, 2020 with a rain date of May 16, 2020. R. Baer made motion to accept the May 2nd date, with a rain date of May 16th. R. Eaves seconded motion. Motion carried 4-0.
The approval for the purchase of a new park rules sign and garbage can lids for the park was also deferred until February.
The Board discussed a Village of Carlock credit card for Board Members and Employees to make board approved purchases. The cards would have an $8500 total limit with each user having only their allotted spending limit on each card. The spending limits on each card are as follows:
Village President $1,000
Village Clerk, $1,500
Village Water Superintendent, $1,500
Village Water Employee, $500
Village Treasurer, $500
Village Employee $500
Village Trustees (6) $500
Two employees who can make changes to the account: Village Clerk and Village Trustee.
R. Eaves made motion to approve Village credit card. R. Baer seconded motion. Motion carried 4-0.
There being no further business, the meeting was adjourned. D. Geshiwlm made motion to adjourn. R. Eaves seconded motion. Motion carried 4-0. Meeting adjourned at 8:13 pm.
http://media.virbcdn.com/files/40/985b7bf93bc88cb3-VOCMinutes01282020.pdf
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