City of Pontiac Public Library Board of Trustees met Oct. 11.
Here are the minutes provided by the board:
President Connie Snyder called the meeting to order at 5:30PM.
The roll call was answered by Bruce Koerner, Connie Snyder, Curt Myers, Eric Hoover, Kathy McLean, Lisa Martin, and Nancy Milhauser. Also in attendance was Library Director, Kristin Holzhauer.
Consent Agenda:
Trustees reviewed the minutes and paid bills from September. Bruce Koerner noted that the minutes should state that “a panel will be ordered” instead of “a panel has been ordered” to replace a broke panel on the building’s exterior. Kathy McLean moved to accept the minutes as amended and bills as presented. Curt Myers seconded. All present voted in favor, motion carried.
Correspondence:
There were several correspondences between Heartland and the library in September and early October. Heartland informed the library that they will be starting SHIELD testing for COVID 19 on September 22nd. Heartland also informed the library that they had cleared closing the parking lot for an event on October 6th and 7th.
Director’s Report:
The Fall Clothespin Wreath craft event that was hosted on September 21st was well attended.
The library participated in Jesse’s Ride for PTSD on September 25th. We provided a story time, color and activity sheets, and temporary tattoos for children attending.
The library participated in a resource fair for the parents of students attending Heartland Head Start on September 30th. Parents were informed about library cards and flyers about upcoming programs were passed out.
A patron attempted on two occasions to bypass the patron portal on the public computers and enter the administrative functions and firewall. After the second attempt the computer became inoperable and EntreSolutions was contacted to restore the computer. The patron was not able to access any sensitive information and their access has been permanently restricted. The patron was found later that day to be loitering around the building and startled Heartland’s Director, Stacey Shrewsbury when she was leaving for the evening. Stacey contacted Kristin, and Kristin contacted the local police and provide a description and photo of the patron. The patron has not returned since the incident.
The elevator passed its annual inspection. The annual backflow testing is being scheduled.
Kristin is looking to run a 50% promotion for the Living Bookshelf between November 1st and December 31st. This was popular in 2019 and helped bring in some additional fundraising.
The library was closed today for the annual staff training day. Staff were recertified in First Aid, CPR, and AED. A variety of different technology tools were reviewed, and the staff portion of the Per Capita Grant requirements was completed.
Kristin will be giving a presentation on library services to Kiwanis on October 19th.
Committee Updates:
Management Committee – Nothing to report.
Building and Grounds – Nothing to report.
Finance Committee – Nothing to report.
Old Business:
Live & Learn Grant Review – Discussed possibilities for the live and learn grant including the exterior door replacement and awnings to help offer some weather protection. Bruce will contact Vissering regarding options and timelines. Estimates would be needed for the grant. Depending on the size and scope of the projects may need to be put out for bid.
’22-’23 Per Capita/Serving Our Public Chapters 1-6 – Follow-up discussion was held regarding director succession planning. Kristin provided some addition feedback since she was not able to attend the meeting last month. Kristin will work on putting together a general plan.
New Business:
’22-’23 Per Capita/Serving Our Public Chapters 7-13 – Trustees agreed to table the review until next meet due to the library losing power.
Trustee Closing Comments:
Eric suggested Kristin also look at a succession plan for the financial secretary. This is a position we should also have a general plan for should there be a need.
Nancy Milhauser moved to adjourn the meeting. Lisa Martin seconded. All present voted in favor, motion carried.
https://www.pontiac.org/AgendaCenter/ViewFile/Minutes/_10112021-850
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