Village of Heyworth Board of Trustees met March 2.
Here are the minutes provided by the board:
The Village of Heyworth is an equal opportunity provider and employer
Meeting Called To Order by Mayor Zalucha at 6:30pm.
Roll Call: A Quorum of the Village Board was present during the following roll call
of Trustees taken by the Village Clerk:
Trustee Flubacker P
Trustee Lautenberg P
Trustee Strunk P
Trustee Brown A
Trustee Girdler P
Trustee Sheppard A
PLEDGE OF ALLEGIANCE GIVEN BY: Eric Jones
REPORT FROM THE MAYOR:
Mayor Zalucha reported there will be an executive session tonight for personnel.
Discussed with the board the Vision and Mission Statement document that was passed out. The board agrees the document looks good.
REPORT FROM CLERK - STACY SHOEMAKER:
No report.
REPORT FROM OFFICE MANAGER-STACY SHOEMAKER:
No report.
REPORT FROM CHIEF GERIETS:
No report.
REPORT FROM CODE COMPLIANCE-DAVE SHAFER:
David Shafer reported issuing a Right-of-Way permit to Frontier for fiber installation. Additional special conditions were added to the permit to minimize staff time when problems occur.
Reported reviewing plans from the school for parking improvements around the grade school, this will require a Right-of-Way permit as some improvements are on Village Right-of-Way.
REPORT FROM PUBLIC WORKS -DAVID SHAFER:
Sewer:
Davis Shafer reported we had a few sewer issues reported after the last big rain. One was related to a root blockage in a sewer, the line has been cleaned, but the roots are entering from the customer lateral, so they will return. Parks:
Reported the concession stand bathroom drywall repairs are expected to start next week; still waiting on confirmation.
Reported the disc golf baskets have been received, staff has started assembly. Installation will begin once the ground is firm enough to shall equipment to move about without rutting the soil.
Reported the playground equipment has been received. Staff has begun disassembly of the old playground equipment.
Equipment & Staffing:
Reported the replacement of the 2520 tractor/mower is on the agenda for approval.
Reported we had an employee resign so will be working on filling that position.
REPORT FROM ENGINEER-DAVID SHAFER:
David Shafer reported expecting to see a plat in the future for the Prairie Meadows Commercial Subdivision. Reported the ED&P reviewed the plat at their meeting and once all documents are received we will present to the board.
Reported meeting with Laverdiere Construction on Wednesday, work is expected to start in mid-March. The material got pushed back by a week.
Reported Hoerr is expected to start next week. Equipment has been moved on site and manholes have been delivered. Trees have been relocated to a temporary location. The bid opening was held on 2-23-23, Stark was the low bidder at $1.6 million for the balance of the project.
Reported the design is underway on the Main Street parking lot, timeline will be determined based on budget approval and available funding.
Reported the manhole structures are currently in production.
Reported Geoff and David meeting with IDOT regarding the resurfacing of Old 51 which is planned for next year. Reported the end date for the Karr Street Project should be around October 13th.
REPORT FROM TREASURER-BOBBI BATCHELDER:
Bobbi Batchelder reported on the FY23 amended budget. Reported the 3rd quarter review is done. Revenues were slightly higher on some items. Most expenses are in line, but we will need to some adjustments towards year end.
REPORT FROM BUDGET OFFICER-BOBBI BATCHELDER:
No report.
REPORT FROM ADMINISTRATOR-GEOFF DODDS:
Geoff Dodds reviewed with the board the Karr St. Project and the operating budget.
Geoff Dodds reported on COVID-19. The Governor executed a new executive order on Friday, February 3, 2023, extending the statewide disaster declaration. McLean County is currently in the low level of transmission. Reported since the last meeting the potential owners of a new Mexican Restaurant requested that the Village create a new Class A liquor license. This is on the agenda tonight.
Reported both businesses that were awarded the BDD Reimbursement Program Redevelopment Agreements approved last meeting have executed the agreements and expressed thanks to the Village for the grants provided. Reported approving a grant for $17,500 from Bass Pro Shops for the dock at Centennial Park that is a part of the OSLAD grant. That is on the agenda for approval tonight.
Reported receiving applications for fiber option installations from Frontier for much of the community. Reported the Parks Committee met before the board meeting this evening, in part to discuss the rental agreement. Discussed the special permit to utilize for now for renting the ball fields.
Reported we had a public works employee take other employment and his last day was today. Reported having to reschedule our IT training for a later date.
Reported on the agreement we had with Express Employment Services to help find a Water/Public Works Supervisor. Since we found our new Public Works Supervisor without use for their services, they confirmed we do not owe them anything.
Reported we executed and submitted the proposal for the energy aggregation for Village facilities on Friday, February 17th. The term was executed for a 3-year term at $0.08083.
Reported we would like to present the first rough draft of the proposed FY 2024 budget as well as the 5-year budget in new business.
Geoff Dodds reviewed the action items on the agenda for tonight.
Reported on the items that will be on the next regularly scheduled board meeting agenda.
REPORT FROM ATTORNEY-GEOFF DODDS:
No report.
PUBLIC COMMENT:
None.
PARKS & INFRASTUCTURE-TRUSTEE FLUBACKER:
Trustee Flubacker reported having a committee meeting this evening.
Discussed the parks advisory committee.
Discussed the rental agreement. Committee is fine on the special event for rentals.
Discussed the QR codes and using the code for rules.
ED&P-TRUSTEE GIRDLER:
No report.
HR-PR-TRUSTEE BROWN:
Absent.
OLD BUSINESS: None.
ACTION ITEMS:
ORDINANCES, RESOLUTIONS & MOTIONS: 7.1-7.9
Motion (Girdler, Strunk) to approve the Regular Meeting Minutes for February 2, 2023 and February 16, 2023. All aye. [Motion Carried]
2023-10 (Lauterberg, Flubacker) Ordinance amending the Liquor Control Ordinance, Title 4 Chapter 2, of the Village Code of Heyworth to amend the number available liquor licenses. 4-yes. 0-no. [Motion Carried] 2023-11 (Girdler, Strunk) Ordinance adopting the Official Zoning Map for the Village of Heyworth. 4-yes. 0-no. [Motion Carried]
2023-22 (Girdler, Flubacker) Resolution approving a proposal from Mod-U-Dock, Inc. for the purchase of a dock for the Heyworth Centennial Park at a cost not to exceed $21,000. 4-yes. 0-no. [Motion Carried] 2023-23 (Flubacker, Lauterberg) Resolution accepting and approving the Bass Pro Shops Grant Agreement for the purchase of a dock for the Heyworth Centennial Park. 4-yes. 0-no. [Motion Carried]
2023-24 (Strunk, Girdler) Resolution authorizing and empowering the Village Administration to review and establish reimbursement rates for developer time submitted for reimbursement per Tax-Increment Financing (TIF) Agreements in the Village of Heyworth. 4-yes. 0-no. [Motion Carried]
2023-25 (Lauterberg, Strunk) Resolution awarding the “2022 Karr Street Reconstruction Project” to Stark Excavating for the amount of $1,636,316.00. 4-yes. 0-no. [Motion Carried]
2023-26 (Lauterberg, Strunk) Resolution approving a proposal from Martin Tractor for the purchase of a tractor and Mid-Mount Mower in the amount $27,260.75. 4-yes. 0-no. [Motion Carried]
2023-27 (Girdler, Flubacker) Resolution approving a Special Event Permit for usage of a Heyworth Centennial Park Ballfield. 4-yes. 0-no. [Motion Carried]
Motion (Girdler, Lauterberg) to enter executive session at 8:05 p.m. for appointment, employment, compensation discipline performance or dismissal of an employee. 4-yes. 0-no. [Motion Carried]
Entered back into regular session at 8:25pm.
New Business:
Geoff Dodds discussed the budget with the board. The color red in the budget is a warning and not to forget. Yellow means it’s the first amendment. Green is the second amendment and light blue is the third amendment. The yellow further out is gong to be a proposed change.
Schedule of Meetings:
Board Meeting-March 16 at 6:30pm.
Special meeting on March 23rd.
Informational Topics: None.
ADJOURNMENT: Motion: (Lauterberg, Girdler) All aye. [Motion Carried] 9:02pm
https://cms8.revize.com/revize/heyworthil/Minutes/2023%20Minutes/Regular%20Meeting%20Minutes%203.2.23.pdf
Alerts Sign-up