McLean County Transportation Committee met Aug. 8.
Here are the minutes provided by the committee:
The Transportation Committee of the McLean County Board met on Tuesday, August 8, 2023, at 8:00 a.m. in Room 404 of the Government Center, 115 E. Washington St., Bloomington, Illinois.
Members Present: Chair Jim Rogal, Members Jim Soeldner, Krystle Able and Adam Reeves
Members Absent Members Lyndsay Bloomfield and Jack Abraham
Other Members Present: None
Staff Members Present: Cassy Taylor, County Administrator; Cathy Dreyer, Assistant County Administrator; Anthony Grant, Assistant County Administrator; Trevor Sierra, First Assistant State’s Attorney – Civil Division Julie Morlock, Recording Secretary Department Heads Present: Jerry Stokes, County Engineer
Others Present: Dan Leary, Information Technology
Chair Rogal called the meeting to order at 8:00 a.m. and declared a quorum. Chair Rogal presented for approval the minutes from the July 5, 2023 regular meeting.
Motion by Able/Reeves to approve the minutes from the July 5, 2023 regular meeting.
Motion Carried.
Chair Rogal presented for approval the invoices or the Highway Department in the amount of $6,361,870.24.
Motion by Soeldner/Able to approve the invoices for the Highway Department in the amount of $6,361,870.24.
Motion Carried.
Chair Rogal confirmed with Administrator Taylor there were no members of the public to speak.
Chair Rogal presented for action on behalf of Jerry Stokes and the Highway Department a request to approve a Preliminary Engineering Services Agreement for the Route 66 Bike Trail with Hanson Professional Services, Inc., Section 23-00001-06-BT. Mr. Stokes noted a grant had been secured for this last section of phase one. He noted that construction would be in 2025 but this was for the design work to be completed in 2024. Mr. Stokes noted that the Town, City, County and smaller municipalities were responsible for 20%.
Motion by Able/Soeldner to recommend approval of a Preliminary Engineering Services Agreement for the Route 66 Bike Trail with Hanson Professional Services, Inc., Section 23-00001-06-BT.
Motion Carried.
Chair Rogal presented for action on behalf of Mr. Stokes a request to approve a Supplemental Motor Fuel Tax Resolution, Horse Farm Road (CH 21) – Section 19-00058-07-WR. Mr. Stokes indicated with the increases in costs for materials the project came in higher than the original estimate and this was to appropriate funds to cover the additional costs. Mr. Soeldner asked him to confirm the work that was done on this road several years ago. Mr. Stokes noted this project involved a different section of the road. He noted the current project involved county line to 136 and the previous project involved 136 to LeRoy.
Motion by Able/Soeldner to recommend approval of a Supplemental Motor Fuel Tax Resolution, Horse Farm Road (CH 21) – Section 19-00058-07-WR.
Motion Carried.
Chair Rogal presented for action on behalf of Mr. Stokes a request to approve a Rail Loop Access Road Use Agreement. Mr. Stokes indicated a wind farm project in Mason County was utilizing an elevator with rail access for receipt and storage of materials and then moving materials via truck and trailer to the building locations. Mr. Stokes noted IDOT had a micro surfacing project on the route the company was using to transport their materials, so this would assist the parties by allowing them to continue with the project by using another route for delivery. Mr. Stokes indicated he was not worried about the weight and damage on the roads as the trucks had multiple axles. Mr. Stokes went over how they figured costs. Mr. Soeldner asked if the roads included in this agreement were in good condition. Mr. Reeves asked about what would be hauled over these routes. Mr. Stokes confirmed there would not be concrete trucks but all other components including the blades would be included. Mr. Stokes noted they would have to cross three county bridges and noted those structures had been evaluated. Mr. Reeves noted they were expecting to use our roads for about 2 weeks and asked why the company was not considering delaying the project for two weeks. Mr. Stokes indicated he was not part of the discussions where those decisions were made. Mr. Reeves asked if there was a sunset clause included. Mr. Stokes confirmed there was a sunset clause. Mr. Reeves asked about remedies if there was a violation. Mr. Stokes indicated they included the standard violations language from windfarm construction contracts but did not feel there would be issues as they would not be hauling concrete or moving bulldozers on the road. Mr. Reeves asked him to confirm they would need proof of violation. Mr. Stokes confirmed and went over ways they have provided proof of past violations. Mr. Sierra confirmed we can issue fines and take any legal action through McLean County courts. Mr. Soeldner noted he felt they would not want to extend the contract as the route takes them out of the way. Mr. Stokes confirmed. Mr. Reeves asked if there were township bridges they would be crossing. Mr. Stokes confirmed they would not. Mr. Rogal asked about the turn they would need to take to access Interstate 55. Mr. Stokes noted a turn lane, regular lane and shoulder would probably all be utilized to make the turn. Mr. Rogal asked him to confirm the company would have to fix any damage they caused. Mr. Stokes confirmed. Mr. Reeves asked if access for homeowners would be affected. Mr. Stokes indicated there should not be any access issues for homeowners.
Motion by Able/Soeldner to recommend approval of a Rail Loop Access Road Use Agreement
Motion Carried, Member Reeves voted nay.
Mr. Stokes provided pictures and an update for the Horse Farm Road project. Mr. Rogal asked if the project would be done by harvest. Mr. stokes indicated the bulk of the project would be done. Mr. Reeves asked about the materials being used and the process. Mr. Stokes went over reasons they chose certain materials for the project including durability and hauling. He also went over the process for the project.
Mr. Stokes noted the Saybrook Arrowsmith Road project was complete and the numbers provided were the final numbers for the project. Mr. Stokes also noted the Riddlepit Road project was complete and they were finalizing paperwork.
Mr. Stokes provided pictures and an update on the Hoffman Bridge project. Mr. Reeves asked about the use of rip rap on the project. Mr. Stokes confirmed rip rap would be used to help with debris that seemed to be an issue around this bridge. Mr. Stokes also provided pictures and an update on the Danvers – Yuton Rd. project.
Ms. Cassy Taylor, County Administration indicated she had nothing for the Committee.
Mr. Rogal noted the next meeting would be on Tuesday, September 5th at 8:00 a.m. in this room and asked if there was any other business to come before the Committee; hearing none, he adjourned the meeting at 8:33 a.m.
https://www.mcleancountyil.gov/ArchiveCenter/ViewFile/Item/9731
Alerts Sign-up